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--- ppeu:council:rules [2015/05/18 17:18] – created vojtechpikal
+++ ppeu:council:rules [2015/06/14 00:12] – [Art. 8 Handling of Procedural Motions] vojtechpikal
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 ====== Rules of Procedure for Council meetings ======
 ===== Art. 1 General =====
+  * 1. This rules of procedure governs the course of the PP-EU Council meetings until decided otherwise.
-  * 1. All references to titles or persons in the masculine form in this  document apply by analogy to the feminine form as well.
+  * 2. The Non-voting  members have right to one delegate each.
-  * 2. This rules of procedure governs the course of the PP-EU working group conferences until decided otherwise.
+  * 3. All delegates must present written authorization from the Member they are representing, unless they are designated International Coordinator or equivalent on their Member official website or are a Member themselves. Each person may represent as a delegate no more than 2 Members.
-  * 3. The Conference is formed out of the Pirate Parties, henceforth called parties, that
+  * 4. Delegates of voting members are eligible to vote and put forward motions. Board is also eligible to put forward motions. All participants are eligible to put forward procedural motions.
-    * a) are politically active within the geographical Europe,
+  * 5. The Rules of Procedure must be adopted by a simple majority disregarding any abstentions and enter immediately into force.
-    * b) are not subordinate to any other party in this country or state,
-    * c) are represented by at least one delegate locally or remotely.
-  * 4. All local and remote delegates must present written authorization from a member of their respective board unless they are designated  International Coordinator or equivalent on their parties official  website. Each person may represent as a delegate no more than 2 parties.
-  * 5. All parties are eligible to vote and put forward motions.
-  * 6. No more than 1 vote by a Sovereign State can be taken into account.
-  * 7. Any debate and voting may only continue when a quarter of parties are represented locally or remotely.
-  * 8. The Rules of Procedure must be adopted by a simple majority disregarding any abstentions and enter immediately into force.
 ===== Art. 2 Hearing Process =====
-  * 1. The chairman of the Conference shall be elected by the parties.
+  * 1. The chair of the meeting shall be apointed by the Council.
-  * 2. The chairman may resign during the Conference. Then a new chairman is elected by the parties.
+  * 2. The chair may resign during the meeting. Then a new chair is elected.
-  * 3. The chairman may appoint vice chairmans to assist him, but remains in charge at all times.
+  * 3. The chair may appoint vice-chairs to assist him, but remains in charge at all times.
-  * 4. The chairman leads the proceedings, recognizes speakers, and maintains decorum and order during the meeting.
+  * 4. The chair leads the proceedings, recognizes speakers, and maintains decorum and order during the meeting.
-  * 5. The chairman announces the election and referendum results.
+  * 5. The chair announces the election and referendum results.
-  * 6.  Requests for the floor by local and remote delegates are acknowledged in the order received. In questionable cases the chairman decides.
+  * 6.  Requests for the floor by local and remote delegates are acknowledged in the order received. In questionable cases the chair decides.
-  * 7. The chairman can yield the floor to speakers and the person who made the motion also out of turn.
+  * 7. The chair can yield the floor to speakers and the person who made the motion also out of turn.
-  * 8. If a speaker deviates too much from the motion at hand, the chairman admonishes him to speak to the subject.
+  * 8. If a speaker deviates too much from the motion at hand, the chair admonishes him to speak to the subject.
-If a speaker disregards the warnings and calls to order of the chairman, the chairman may deny him the opportunity to speak.
+  * 9. If a speaker disregards the warnings and calls to order of the chair, the chair may deny him the opportunity to speak.
-Art. 3         Remote delegates
-         The chairman appoints a proxy person through which the remote delegates may act.
-         The remote delegates must state their skype name and join a protected skype chat to communicate with the proxy.
-          The remote delegates may request the floor to make a statement or ask a  question by explicitly writing so. The proxy person will then request  the floor on their behalf, be recognized by the chairman in turn and  read the statement or question aloud.
-         On voting, the proxy will relay the full question and the votes from the remote delegates.
-Art. 4         Agenda
-The chairman proposes an initial agenda draft.
-Each party may propose changes or additions to the agenda.
-Changes to the agenda must be proposed in writing.
-The agenda must be approved before the debate starts.
-Art. 5         Motions and countermotions
-The parties may make motions.
-The parties may make countermotions to the motions on the table.
-Motions and countermotions must be proposed in writing.
-Motions and countermotions are presented, debated and handled within the appropriate agenda item.
-Every motion or countermotion must come with a justication.
-Every motion or countermotion must have a subject that can be voted yes or no.
-Every countermotion has to point out clearly the difference to the orginal motion.
-Art. 6 Voting
- Motions independent from others are voted on one after the other.
+===== Art. 3 Remote delegates =====
- Motions subsidiary to others are voted on before the main motion.
+  * 1. The chair appoints a proxy through which the remote delegates may act.
- Before a vote, the chairman reads the question aloud.
+  * 2. The remote delegates must state their screen name and join appropriate onlime discussion to communicate with the proxy.
- The full question is recoreded in the minutes.
+  * 3. The remote delegates may request the floor to make a statement or ask a  question by explicitly writing so. The proxy person will then request the floor on their behalf, be recognized by the chair in turn and read the statement or question aloud.
-A motion or countermotion is passed by a simple majority of parties. Abstentions are not taken into account.
+  * 4. On voting, the proxy will relay the full question to and the votes from the remote delegates.
- The delegates vote by raising their green, red or white voting card.
-The tabulation of votes is performed by a tabulator named by the chairman.
-  All votes from all delegates will be recorded one by one, except for  procedural motions. The results are summed up and recorded in the  minutes. These delegates who wish their vote recorded may request so.
-All votes will be cast openly. As there are only delegates present and voting, there is no need for a secret voting.
-Art. 7 Procedural Motions
+===== Art. 4 Agenda =====
+  * 1. The Board proposes an initial agenda draft.
+  * 2. Each participant may propose changes or additions to the agenda.
+  * 3. Changes to the agenda must be proposed in writing.
+  * 4. The agenda must be approved before the debate starts.
-  Procedural motions (on debating, voting, or electing) can be made and  justified at any time out of normal speaking order. Requests for a  procedural motion is made by delegates with a time-out signal (hands in  the form of a "T") to differentiate from a request for the floor.
+===== Art. 5 Motions and countermotions =====
- Procedural motions are the following:
+  * 1. The voting Members and Board members may make motions.
-a. Procedural motion to alter the order of the agenda;
+  * 2. The voting Members and Board members may make countermotions to the motions on the table.
-b. Procedural motion to alter the order of the voting;
+  * 3. Motions and countermotions must be proposed in writing.
-c. Procedural motion to table an agenda item;
+  * 4. Motions and countermotions are presented, debated and handled within the appropriate agenda item.
-d. Procedural motion to table a motion;
+  * 5. Every motion or countermotion must come with a justication.
-e. Procedural motion to suspend the meeting;
+  * 6. Every motion or countermotion must have a subject that can be voted yes or no.
-f. Procedural motion to limit floor time for speakers;
+  * 7. Every countermotion has to point out clearly the difference to the orginal motion.
-g. Procedural motion to close debate;
-h. Procedural motion to call for a straw poll;
-i. Procedural motion to modify a motion;
-j. Procedural motion to re-elect the chairman;
-k. Procedural motion to change the Rules of Procedure;
-l. Procedural motion to asses the quorum;
-This enumeration is conclusive.
-  In the event nothing else is ordained, in all these cases the debate  shall be suspended until the motion is handled and the vote taken.
-Procedural motions are passed by simple majority. Abstentions are not taken into account.
-Art. 8         Handling of Procedural Motions
+===== Art. 6 Voting =====
+  * 1. Motions independent from others are voted on one after the other.
+  * 2. Motions subsidiary to others are voted on before the main motion.
+  * 3. Before a vote, the chair reads the question aloud.
+  * 4. The full question is recoreded in the minutes.
+  * 5. A motion or countermotion is passed by a simple majority of votes, unless the statutes states otherwise. Abstentions are not taken into account.
+  * 6. The delegates vote by raising their green, red or white voting card.
+  * 7. The tabulation of votes is performed by a tabulator named by the chair.
+  * 8.  All votes from all delegates will be recorded one by one, except for  procedural motions. The results are summed up and recorded in the  minutes. These delegates who wish their vote recorded may request so.
+  * 9. All votes will be cast openly. As there are only delegates present and voting, there is no need for a secret voting.
-          Amending the order of the agenda: A parties moves to amend the order of  the agenda items which have not yet been debated. Upon passing of the  motion, the new order is in force.
+===== Art. 7 Procedural Motions =====
-          Amending the order of elections: A party moves to amend the order of  votes which have not yet been decided. Upon passing of the motion, the  new order is in force.
+  * 1.  Procedural motions (on debating, voting, or electing) can be made and  justified at any time out of normal speaking order. Requests for a  procedural motion is made by delegates with a time-out signal (hands in  the form of a "T") to differentiate from a request for the floor.
-          Tabling of business: A party moves to postpone one or more items of  business until the next Pirate Assembly. Upon passing of the motion, the  items in question shall not be further debated and the chairman must  schedule them for the next Pirate Assembly.
+  * 2. Procedural motions are the following:
-          Postpone inde.nitely a motion: A party moves to postpone inde.nitely  debate on one or more motions. On passing, the item(s) in question shall  not be debated further.
+    * a. Procedural motion to alter the order of the agenda;
-          Recess: A party moves a speci.c timespan in minutes for a break in the  meeting. The chairman may agree without a vote. If he is not in  agreement, there follows a vote on the motion. If the motion is passed,  the meeting shall recess immediately for the suggested number of minutes  and resume the order of speakers afterwards.
+    * b. Procedural motion to alter the order of the voting;
-          General limitation of debate: A party moves a time limit for a speaker  to have the .oor.  Anexceptioncanbemadeforthemovant,acandidate,orthesittingchairman. Upon  passing of the motions the chairman ensures that the limit is observed.  The time limit can be changed at any time by another motion to limit  debate.
+    * c. Procedural motion to table an agenda item;
-          Closure: A party moves to end discussion. The chairman announces the  speakers currently on the list before calling for the vote. The motion  has passed if no one takes against. Upon passing of the motion, the  existing requests for the .oor are recognized and the speaker list  closed. The movant is allowed a closing argument and thereafter follows  the vote on the motion in question.
+    * d. Procedural motion to table a motion;
-a         Reopen the speaking list: If the speaking list is currently closed, a  passing of this motion would reopen the speaking list again.
+    * e. Procedural motion to suspend the meeting;
-  Straw votes: A party may move that a straw vote be taken on up to three  motions for which the Assembly desires a general opinion. As long as  the motion to adjourn is not being made the the questions must directly  relate to the question at hand. In elections, the question may not be  directed at identi.able persons. Upon passing of the motion, the  questions suggested shall undergo a straw vote. The results shall be  recorded, but in no case have an immediate subsequent eject.
+    * f. Procedural motion to limit floor time for speakers;
-  Re-election of the chairman: A party moves to replace the current  chairman with another present person. If the motion passes the nominated  person takes the chair.
+    * g. Procedural motion to close debate;
-  Change the Rules of Procedure: A party moves to change the Rules of  Procedure. The change must be tended in writing. If the motion passes,  the Rules of Procedure are so amended.
+    * h. Procedural motion to call for a straw poll;
-  Assess the quorum: A party moves to asses the quorum. The chairman  calls out all represented parties, local and remote. If the quorum is  not met, the meeting is in recess. When the meeting resumes, the  procedure is repeated.
+    * i. Procedural motion to modify a motion;
+    * j. Procedural motion to re-elect the chair;
+    * k. Procedural motion to change the Rules of Procedure;
+  * 3. This enumeration is conclusive.
+  * 4. In the event nothing else is ordained, in all these cases the debate  shall be suspended until the motion is handled and the vote taken.
+  * 5. Procedural motions are passed by simple majority. Abstentions are not taken into account.
-Art. 9         Minutes
+===== Art. 8 Handling of Procedural Motions =====
+  * 1. Amending the order of the agenda: A participant moves to amend the order of the agenda items which have not yet been debated. Upon passing of the  motion, the new order is in force.
+  * 2. Amending the order of elections: A participant moves to amend the order of  votes which have not yet been decided. Upon passing of the motion, the  new order is in force.
+  * 3. Tabling of business: A participant moves to postpone one or more items of business until the next Concil meeting. Upon passing of the motion, the items in question shall not be further debated and the Board must  schedule them for the next Concil meeting.
+  * 4. Postpone indefinitely a motion: A participant moves to postpone indefinitely debate on one or more motions. On passing, the item(s) in question shall not be debated further.
+  * 5. Recess: A participant moves a specific timespan in minutes for a break in the  meeting. The chair may agree without a vote. If he is not in  agreement, there follows a vote on the motion. If the motion is passed, the meeting shall recess immediately for the suggested number of minutes and resume the order of speakers afterwards.
+  * 6. General limitation of debate: A paticipant moves a time limit for a speaker to have the floor. An exception can be made for the movant, a candidate, or the sitting chair. Upon passing of the motions the chair ensures that the limit is observed. The time limit can be changed at any time by another motion to limit debate.
+  * 7. Closure: A participant moves to end discussion. The chairman announces the speakers currently on the list before calling for the vote. The motion has passed if no one takes against. Upon passing of the motion, the existing requests for the foor are recognized and the speaker list closed. The movant is allowed a closing argument and thereafter follows the vote on the motion in question.
+  * 8. Reopen the speaking list: If the speaking list is currently closed, a passing of this motion would reopen the speaking list again.
+  * 9. Straw votes: A participant may move that a straw vote be taken on up to three motions for which the Concil desires a general opinion. As long as  the motion to adjourn is not being made the questions must directly relate to the question at hand. In elections, the question may not be directed at identifiable persons. Upon passing of the motion, the questions suggested shall undergo a straw vote. The results shall be recorded, but in no case have an immediate subsequent eject.
+  * 10. Re-election of the chair: A participant moves to replace the current chair with another present person. If the motion passes the nominated person becomes the chair.
+  * 11. Change the Rules of Procedure: A participant moves to change the Rules of  Procedure. The change must be tended in writing. If the motion passes, the Rules of Procedure are so amended.
-         The chairman appoints the keeper of the minutes.
+===== Art. 9 Online Assembly =====
-         The minutes record a summary of the debate and the decisions taken.
+  * 1. For an online assembly all participants are remote and therefore there is no need for a local proxy, deviating from the Art. 3.
-          The chairman publishes the minutes within two weeks after the  Conference on the PP-EU website and announce the publication by mail to  all participating parties.
+  * 2. Deviating from Art 5 No. 3: motions and countermotions must be proposed by email. An appropiate address will be announced by the chair at the beginning of the meeting.
-          After publication the parties may object to the minutes within four  weeks. If no objections have been tendered, the minutes stand accepted.  If there are objection the chairman corrects the minutes and the respite  restarts.
+  * Deviating from Art. 6: votes are given by division of the voting delegates having yes, nay and abstain as an option.
+  * Deviating from Art. 7.: a procedural motion is indicated when somebody enters the online-room "procedural motion".
+===== Art. 10 Minutes =====
+  * 1. The chairman appoints the keeper of the minutes.
+  * 2. The minutes record a summary of the debate and the decisions taken.
+  * 3. The chairman publishes the minutes within two weeks after the  Meeting on the PP-EU website and announce the publication by mail to all Members and Board.
+  * 4. After publication the parties may object to the minutes within four  weeks. If no objections have been tendered, the minutes stand accepted. If there are objection the chairman corrects the minutes and the respite  restarts.