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==== Minutes ====
**Meeting 10 of the 9th PPEU board 13.02.2025, 18:30 CET/17:30 UTC**\\
Meeting is remote\\
 
**Members of the Board**\\ 
C: Florian Roussel\\
VC: Sara Hjalmarsson\\
VC: Marek Barbuš\\
TR: Alessandro Ciofini\\
BM: Giuseppe Calandra (cal)\\
BM: Björn Leví Gunnarsson\\
BM: Jan Mareš\\
BM: Babak Tubis\\

**Standing invitations**\\ 
Mattias Bjärnemalm, Pirate Parties Network Officer\\
 
Meeting opened at: 18:32 CET \\ 
Meeting chaired by: Sara\\ 
Secretary for this meeting: Alessandro \\  
Recording: [[https://youtube.com/live/YSXHBJy59qo]] \\
Pad: https://etherpad.pp-international.net/p/Board9Meeting10 \\ 
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2023 \\ 

**Participants:**\\ 
C: Florian Roussel (joined at 18:51)\\
VC: Sara Hjalmarsson\\
TR: Alessandro Ciofini\\
BM: Jan Mareš\\
BM: Giuseppe Calandra (joined at 18:54)\\

**Excused:** \\  
VC: Marek Barbuš\\
 
**Not excused:** \\
BM: Babak Tubis\\
BM: Björn Leví Gunnarsson\\
 
**Guests:** \\
 Mattias Bjärnemalm, Pirate Parties Network Officer\\
Bastian\\
 Numero6\\
 PiratesOnAir\\
 
**Agenda:**\\ 
0. Formalities\\
0.1 Election of meeting chair\\
0.2 Election of meeting Secretary\\
0.3. Approval of the agenda\\
0.4. Approval of the minutes of the last meeting\\
0.5 Confirmation of any decisions taken in between meetings\\
0.6 Written reports \\
0.6.1 Progress report on the status of the Icelandic Pirate party.\\
1. Decisions without discussions\\
2. Decisions with discussions\\
2.1 Annual Report\\
2.2 General Secretariat Proposal and inclusion into the Work Plan\\
2.3 2025 WorkPlan\\
2.4 18th Council meeting\\
2.4.1 Find Chairs and minute takers for the meeting\\
2.4.2 How to organise the elections scheduled for the next board meeting\\
2.4.3 Potential Submission of a Palestine Motion to the Council Meeting\\
2.5 Time and place for next board meeting\\
3. Discussions without decisions\\
3.1 Report on the Needs Assessment Form\\
4. Any other business\\

Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda\\

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus \\ 
---

**Minutes:**
 
** 0.1 Election of meeting chair**

The meeting elected Sara as meeting chair\\

**0.2 Election of meeting Secretary**

The meeting elected Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad\\
 
**0.3. Approval of the agenda:**\\ 

Yes: Alessandro, Sara, Jan \\
No: \\ 
Abstain:  \\ 
 
**0.4. Approval of the minutes of the last meetings**\\ 
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting09_09\\

Yes: Alessandro, Sara, Jan  \\ 
No: \\ 
Abstain: \\ 

**0.5 Confirmation of any decisions taken in between meetings**\\

Any decisions taken by email, in Mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board. \\

No decisions were made between board meetings\\


**0.6 Written reports** \\

Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\

**0.6.1 Progress report on the status of the Icelandic Pirate party.**\\
Last Saturday there was a "what's next" meeting of the Icelandic Pirate party.\\
It was a fairly simple meeting where people were trying to answer two questions.\\
1. What are the problems facing society today?\\
2. What can we do about those problems?\\

No decisions were made, it was just a meeting to collect ideas. Further meetings will be held to digest the ideas and how to progress towards any decisions.\\

**0.6.2 Pirate Parties Network Officer discontinuation - Mab**\\

My role as a Pirate Parties Network Officer will come to an end on March 20th, and due to administrative tasks and vacation days that I need to use I will not be available to support the board as of February 23rd, with the possible exception for exceptional circumstances. That means that any support with planning for the year from my side need to take place before the next Council meeting.\\

It has been a privilege to work in this role and to support the activities of the last 3 boards within the organisation.\\

**0.6.3 Florian ROUSSEL (Chairperson)**

I have coordinated with Sara to work on the 2025 Work-plan and Board 2024 Activities Report. I have helped on the draft for the Secretary General position.\\
I also have been working on the Palestine motion but forward by the Greek Pirate Party and Coordinated with our MEP Gregorova on the issue.\\
I have concluded work around the needs assessment form we would use to ask pirates and member organisation for their input on PPEU and which services we could give to them.\\
I have been working in coordination with a volunteer on fixing the website's dark mode.\\

**0.6.4 Alessandro Ciofini (Treasurer)**

After finalising both the 2024 Annual Account and 2025 budget, I have sent all invoices received and paid in 2024 to Marco Confalonieri (Lay auditors member), for his revision\\


**1. Decisions without discussions**
There are no decisions without discussions\\

**2. Decisions with discussions**

**2.1 2024 Annual Report**

Motion:\\ 
The Board validates the submission of the 2024 Annual Report Final Draft (https://docs.google.com/document/d/13gVafYzju4mh2h4IrmPNDGbPZ1jfOBiqivwP8eXhDEs/edit?usp=sharing) to the Discourse and the Agenda of the 18th Council Meeting in the appropriate sections.\\

Yes: Alessandro, Sara, Jan \\ 
No: \\ 
Abstain: \\ 

**2.2 General Secretariat Proposal and inclusion into the Work Plan**

Motion:\\
The Board validates\\
1. The creation of the Secretary General position\\
2. The posting of the position's regulatory text (LINK) to the Discourse\\
3. Its addition in the 2025 Work-plan with a short summary in the subsection of the organisation section and the whole text in an appendix.\\

Motion:\\
The Board validates\\
1. The creation of the Secretary General position\\
2.  Its addition in the 2025 Work-plan with a short description in the subsection of the organisation section.\\
3. The board recommends the 10th board to define the position's regulatory text before opening it up for applicants\\

Yes: Alessandro, Sara, Jan\\ 
No: \\ 
Abstain: \\ 

**2.3 2025 WorkPlan**

Motion:\\ 
The Board validates the submission of the 2025 WorkPlan Final Draft\\ (https://docs.google.com/document/d/10t1_LB7O4176x-YXU5sB3dHb_zsoMidIVufdYZUiR7c/edit?usp=sharing) to the Discourse and the Agenda of the 18th Council Meeting in the appropriate sections.\\

Yes: Florian, Alessandro, Sara, Jan\\ 
No: \\ 
Abstain: \\ 


**2.4 18th Council meeting**
**2.4.1 Find Chairs and minute takers for the meeting**

Motion:\\ 
The Board appoints Florian to find - with the great help of Mab - volunteers for chairing and taking the minute of next CM\\

Yes: Florian, Alessandro, cal, Sara, Jan\\
No: \\
Abstain: \\

**2.4.2 How to organise the elections scheduled for the next board meeting**

Motion:\\
Ahead of the council meeting, dedicated presentation threads for every candidate will be opened in Discourse. Delegates and members can ask questions in these threads.\\

Yes: Florian, Alessandro,Sara, cal, Jan\\
No: \\
Abstain: \\

**2.4.3 Potential Submission of a Palestine Motion to the Council Meeting**

Motion:\\
The Board puts forward the following counterproposal on point 7a on the agenda:\\ https://notes.emerodh.me///s/MayV-dmBU\\

Yes: Florian, Sara, cal\\ 
No: \\ 
Abstain: Alessandro, Jan \\ 

**2.5 Time and place for next board meeting**\\
The next board meeting will be a constitutive meeting for the next board. It would be a good idea to already schedule a date, to ensure that the next board gets up and running? We have run out of the dates that has been pre-set in the calendar: https://discourse.european-pirateparty.eu/t/meeting-calendar-for-board-and-council-meetings-for-the-rest-of-the-year/677\\


Motion:\\ 
Next Board Meeting (1st Meeting of the 10th Board) scheduled for the 2nd of March 2025 18:30 CET\\

Yes: Florian, Alessandro, cal, Sara\\
No: \\
Abstain: \\

**3. Discussions without decisions**

**3.1 Report on the Needs Assessment Form**

The Form can be found here https://cloud.emerodh.me/apps/forms/s/49QMfKrnSNHyQyw68WpDe56q; It is in the final draft stage. Please review and discuss. It should be deployed and accompanied by outreach efforts to pirates and members early in the next Board's term.\\

**4. AOB**\\

Meeting closed at: 19:30 CET\\ 
Next meeting:  March 2nd, 2025, 18:30 CET\\