==== Minutes ==== **Meeting 6 of the 9th PPEU board 17.10.2024, 18:30 CEST/XX:XX UTC** Meeting is remote\\ Members of the Board\\ C: Florian Roussel\\ VC: Sara Hjalmarsson\\ VC: Marek Barbuš\\ TR: Alessandro Ciofini\\ BM: Giuseppe Calandra (cal)\\ BM: Jan Mareš\\ BM: Petra Kovačec\\ Standing invitations\\ Mattias Bjärnemalm, Pirate Parties Network Officer\\ Meeting opened at: 18:43 CEST\\ Meeting chaired by: Florian\\ Secretary for this meeting: Alessandro\\ Recording: https://owncloud.ag-technik.de/s/syoqZgSyFH84gqo\\ Pad: https://etherpad.pp-international.net/p/Board9Meeting6 \\ RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2023 \\ **Participants:**\\ C: Florian Roussel\\ VC: Marek Barbuš (left at 19:17)\\ TR: Alessandro Ciofini\\ BM: Giuseppe Calandra (cal)\\ BM: Jan Mareš\\ **Excused:**\\ **Not excused:**\\ BM: Petra Kovačec\\ VC: Sara Hjalmarsson\\ **Guests:** \\ Mattias Bjärnemalm, Pirate Parties Network Officer\\ Thomas Gaul (PP-DE)\\ Exile (PP-Cat)\\ Al Davoodi (PP-DE)\\ Bastian\\ PiratesOnAir\\ **Agenda:**\\ 0. Formalities 0.1 Election of meeting chair\\ 0.2 Election of meeting Secretary\\ 0.3. Approval of the agenda\\ 0.4. Approval of the minutes of the last meeting: [[https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting09_05]]\\ 0.5 Confirmation of any decisions taken in between meetings\\ 0.6 Written reports \\ 1. Decisions without discussions\\ 1.1 Time and place for next board meeting\\ 2. Decisions with discussions\\ 2.1. Decisions related to the 17th Council meeting\\ 2.1.1 Agenda of the November 2024 Council Meeting\\ 2.1.2 Opening of the Nominations Thread\\ 2.1.3 Treasurer report 2.1.4 Budget Preparation 2.1.5 Applications for 18th Council Meeting 3. Discussions without decisions\\ 3.1 Status of the practicalities and information letters ahead of the 17th Council Meeting\\ 3.2 Discussing the mailing lists and associated policies\\ 3.3 Road ahead for the end of the year and the start of the next one\\ 4. Any other business\\ \\ Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda\\ The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus \\ --- **Minutes:** ** 0.1 Election of meeting chair** The meeting elected Florian as meeting chair\\ Confirm : Florian, Alessandro, cal, Marek, Jan\\ **0.2 Election of meeting Secretary** The meeting elected Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad\\ Confirm : Florian, cal, Alessandro, Marek, Jan\\ **0.3. Approval of the agenda:**\\ Yes: Florian, Alessandro, cal, Marek, Jan\\ No: \\ Abstain: \\ **0.4. Approval of the minutes of the last meetings**\\ Link to the previous board meeting minutes : https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting09_05 Yes: Florian, Alessandro, cal, Marek\\ No: \\ Abstain:Jan \\ **0.5 Confirmation of any decisions taken in between meetings**\\ Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board. \\ **0.6 Written reports** \\ Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\ Alessandro: after acquiring all invoices and receipts sent by Florian and Mikulas, I reimbursed them all.\\ You can see bank movements here:\\ https://ib.fio.cz/ib/transparent?a=2701538320&lng=ENGLISH\\ **1. Decisions without discussions** **1.1 Time and place for next board meeting** Thursday 14th of November at 18:30 CET - Board meeting\\ Yes : Marek,Florian, Alessandro, cal, Jan\\ No : \\ Abstain : \\ https://discourse.european-pirateparty.eu/t/meeting-calendar-for-board-and-council-meetings-for-the-rest-of-the-year/677\\ **2. Decisions with discussions**\\ **2.1. Decisions related to the 17th Council meeting**\\ **2.1.1 Agenda of the 17th Council Meeting**\\ The Board approves the following agenda :\\ Draft Agenda\\ 1.1 Meeting administration\\ a) Opening of the meeting and registration of delegates, on site and online: Sunday the 24th of November, at 9:30am CET.\\ b) Welcoming remarks from the European Pirate Party chair\\ c) Election of meeting chairs and minute takers\\ d) Approval of the agenda\\ 1.2 Updates\\ a) Treasurer report\\ b) Applications for 18th Council Meeting\\ 1.3 Board Election Preparation\\ a) Nominations assessment\\ b) Presentation of Candidates to the two Board Member positions \\ c) Questions to the candidates\\ 2. Decisions and discussions\\ a) Budget 2025\\ b) Board Proposal on the structuration of the organization administration and associated recruitement\\ c) Board call for the collective rebuilding of the European Pirate Party : welcoming declarations of needs, projects and plans from Members and individual pirates\\ 3. Election of board Positions : Two Board Member Positions\\ b) Votes\\ 4. Closing of the meeting\\ a) AOB\\ b) Final greetings\\ Yes : MarekFlorian, Alessandro, cal, Jan\\ No : \\ Abstain : \\ **2.1.2 Opening of the Nominations Thread** Florian and mab will do it ASAP to include it in the invitation\\ Yes : Florian, Alessandro, cal, Jan\\ No : \\ Abstain : \\ **2.1.3 Treasurer report** Alessandro will prepare the report Yes : Florian, Alessandro, cal\\ No : \\ Abstain : \\ **2.1.4 Budget 2025 Preparation** Alessandro and anyone who would like to help and contribute: it would be also great if Alessandro will find time to organise a call with all available PPs treasurers\\ Yes : Florian, Alessandro, cal\\ No : \\ Abstain : \\ **2.1.5 Applications for 18th Council Meeting** Florian and mab will put a thread on Discourse explaining how a member party can apply to host the next Council meeting (February 2025)\\ Yes : Florian, Alessandro, cal\\ No : \\ Abstain : \\ Marek left the meeting at 19:17\\ **3. Discussions without decisions** **3.1 Status of the practicalities and information letters ahead of the 17th Council Meeting** --> Mab and Marek\\ Jan's question about Minister attendance\\ Mab doesn't have practical information but he showed an informal agenda: - Friday evening: arrivals and beers\\ - Saturday: side events, dinner together\\ - Sunday: council meeting\\ **3.2 Discussing the mailing lists and associated policies** --> Alessandro\\ Pointed out the current situation regarding PPEUs mailing lists, suggesting a reorganisation of all mailing lists\\ -> Florian\\ We are obliged to send emails anyway\\ --> Mab\\ Most of PPEUs mailing lists are not used anymore and sending mails doesn't mean do it using a ML and some information might be deprecated\\ We can go further and even propose some inputs to the next CM\\ **3.3 Road ahead for the end of the year and the start of the next one** --> Florian\\ Meant to have a look at our long term plan, given our current resources Florian would like to suggest to heavily focus the two proposals of how to restructure current organisation and recruite people, because the bottom line is that we are lacking on people and resources\\ Florian discussed also with Mikulas and they agreed that collective meeting are very useful to have a common horizon but Florian personally things that there are low chances to get them implemented\\ -> Jan\\ Wants to mention that PPCZ exited the governament and also regional elections were a wipe out\\ So they situation now in not good\\ ->Mab\\ Points out that we could actively target people also in PPCZ to move the scope from National to Eureopan level: we need to be more active and proactive and less waiting some approval for someone else\\ **4. AOB**\\ Meeting closed at: 19:53 CEST\\ Next meeting: Nov. 14th, 18:30 CET\\