==== Minutes ==== **2nd Meeting of the 10th PPEU Board - 30th of March 2025, 18:30 CE(S)T / 17:30 UTC**\\ Meeting is remote\\ **Members of the Board**\\ C: Florian Roussel\\ VC: Lenya Rún\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ BM: Babak Tubis\\ BM: Giuseppe Calandra (cal)\\ BM: Marek Barbuš\\ BM: Mili Sloukova\\ BM: Ute Elisabeth Gabelmann\\ **Standing invitations**\\ Mattias Bjärnemalm, Pirate Parties Network Officer\\ **Meeting opened at: 18:31 CEST**\\ Meeting chaired by: Florian\\ Secretary for this meeting: Alessandro, Sara and collective work\\ Recording: https://owncloud.ag-technik.de/s/6iSP72xgpzCz3Sp\\ Pad: https://etherpad.pp-international.net/p/BoardXMeetingX\\ RoP: \\ **Participants:**\\ C: Florian Roussel\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ BM: Babak Tubis\\ BM: Giuseppe Calandra (cal)\\ BM: Mili Sloukova\\ BM: Ute Elisabeth Gabelmann\\ **Excused:**\\ **Not excused:**\\ VC: Lenya Rún\\ BM: Marek Barbuš\\ **Guests:**\\ Bastian\\ Numero6\\ PiratesOnAir\\ **Agenda:**\\ **0. Formalities**\\ 0.1 Election of meeting chair\\ 0.2 Election of meeting Secretary\\ 0.3 Approval of the agenda\\ 0.4 Approval of the minutes of the last meeting: [[https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_01]]\\ 0.5 Confirmation of any decisions taken in between meetings\\ 0.6 Written reports\\ **1. Decisions without discussions**\\ 1.1 Time and place for next board meeting\\ **2. Decisions with discussions**\\ **2.1 Preliminary Agenda of the Year**\\ **3. Discussions without decisions**\\ **3.1 Registeration Process**\\ **3.2 Projects leading up to the August 2025 Council Meeting**\\ **4. Any other business**\\ **4.1 Etiquette and Netiquette**\\ **4.2 Onboarding Kit**\\ Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda\\ The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus\\ **Minutes:**\\ **0.1 Election of meeting chair**\\ The meeting elected Florian as meeting chair\\ **0.2 Election of meeting Secretary**\\ The meeting elected Alessandro and Sara as meeting secretary and agreed that we would work collectively on the minutes in the pad\\ **0.3. Approval of the agenda:**\\ Yes: Florian, Alessandro, Sara, Mili, Babak, Lily, cal\\ No: \\ Abstain: \\ **0.4. Approval of the minutes of the last meetings**\\ https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_01 Yes: Florian, Alessandro, Lily, Sara, Mili, cal, Babak\\ No: \\ Abstain: \\ **0.5 Confirmation of any decisions taken in between meetings**\\ Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board. \\ Approval of the Secretary General Draft : https://discourse.european-pirateparty.eu/t/first-draft-of-the-secretary-general-role-description/902 Yes: Florian, Alessandro, Mili, Lily, Babak, Sara\\ No: \\ Abstain: \\ **0.6 Written reports** \\ Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\ **1. Decisions without discussions**\\ **1.1 Time and place for next board meeting**\\ Sunday the 4th of May at 18:30 CEST Yes: Florian, Lily, Alessandro, cal, Mili, Babak, Sara\\ No: \\ Abstain: \\ **2. Decisions with discussions**\\ **2.1 Preliminary Agenda of the Year**\\ The board shall meet every last Sunday of a month, at 18:30 CE(S)T, starting from the 25th of May 2025. One Council Meeting should be planned for August 2025 as a way to provide updates to the Members and raise new budget needs if possible or adopt decisions in organisational or political developments. Another Council Meeting to renew the board should be planned February 2026.\\ Yes: Alessandro, Florian, Sara, Babak, Mili, Lily, cal\\ No: \\ Abstain: \\ **3. Discussions without decisions**\\ **3.1 Registeration Process**\\ Needed documents (please send all of this to @emerodh on Mattermost) : - Name(s) : - Surname : - Birthdate : - Place of birth : - Country of birth : - Country of Residency : - Nationalitie(s) : - Current address (private of professional) : - Identity document (PDF) **3.2 Projects leading up to the August 2025 Council Meeting**\\ - IGF\\ - Onboarding Kit\\ **4. AOB**\\ **4.1 Etiquette and Netiquette**\\ In the last couple of weeks, we have seen a tendency to actively put people down and dominate the discussion.\\ Lily was asking for details and Florian provided.\\ Proposal: bring this issue to the Code of Conduct Council\\ Lily is asking if these are official position of both involved parties or just personal\\ Sara remarks that this is a task for the CoCC\\ **4.2 Onboarding Kit**\\ Sara is giving an update about the Onboarding Kit. This is a recurring topic since the 8th board onward. If there is anyone that can help Sara, it will be very welcome.\\ Florian is suggesting whevever you start a new activity on this, create and share the new document. It is better to share it so it will be easier to find volunteers.\\ Meeting closed at: 19:19 CEST / 17:19 UTC\\ Next meeting: May 4th, 2025, 18:30 CEST / 16:30 UTC\\