==== Minutes ==== **4th Meeting of the 10th PPEU Board - Sunday the 25th of May, 18:30 CE(S)T / 16:30 UTC**\\ Meeting is remote\\ **Members of the Board**\\ C: Florian Roussel\\ VC: Lenya Rún\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ BM: Babak Tubis\\ BM: Giuseppe Calandra (cal)\\ BM: Marek Barbuš\\ BM: Mili Sloukova\\ BM: Ute Elisabeth Gabelmann\\ **Standing invitations**\\ Mattias Bjärnemalm, Pirate Parties Network Officer\\ **Meeting opened at: 18:30**\\ Meeting chaired by: Florian\\ Secretary for this meeting: Sara and Alessandro\\ Recording: https://owncloud.ag-technik.de/s/FAwgNLZT4SPHPtx\\ Pad: [https://etherpad.pp-international.net/p/BoardXMeetingX](https://etherpad.pp-international.net/p/BoardXMeetingX)\\ RoP: \\ **Participants:**\\ C: Florian Roussel\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ BM: Babak Tubis\\ BM: Giuseppe Calandra (cal)\\ **Excused:**\\ BM: Mili Sloukova\\ **Not excused:**\\ VC: Lenya Rún\\ BM: Ute Elisabeth Gabelmann\\ BM: Marek Barbuš\\ **Guests:**\\ Bastian\\ Petr Kocourek\\ Numero6\\ Leon\\ **Agenda:**\\ **0. Formalities**\\ 0.1 Election of meeting chair\\ 0.2 Election of meeting Secretary\\ 0.3 Approval of the agenda\\ 0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_03\\ 0.5 Notice of any decisions taken in between meetings\\ 0.5.1 UPDATED Secretary General role description\\ 0.5.2 Referral to the Code of Conduct Council \\ 0.6 Written reports\\ **1. Decisions without discussions**\\ 1.1 Time and place for next board meeting\\ **2. Decisions with discussions**\\ **3. Discussions without decisions**\\ 3.1 Ongoing Projects Update\\ 3.2 Update on the Spanish Electricity Outage\\ 3.3 Upcoming Events & Potential Actions\\ **4. Any other business**\\ 4.1 Combining forces with NGOs\\ Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda\\ The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus\\ **Minutes:**\\ **0.1 Election of meeting chair**\\ The meeting elected Florian as meeting chair\\ **0.2 Election of meeting Secretary**\\ The meeting elected Sara and Alessandro as meeting secretaries and agreed that we would work collectively on the minutes in the pad\\ **0.3. Approval of the agenda:**\\ Yes: Florian, Alessandro, Sara, Cal, Babak\\ No: \\ Abstain: \\ **0.4. Approval of the minutes of the last meetings**\\ https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_03 Yes: Florian, Alessandro, Sara, Babak\\ No: \\ Abstain: cal \\ **0.5 Notice of any decisions taken in between meetings**\\ **0.5.1 UPDATED Secretary General role description**\\ https://discourse.european-pirateparty.eu/t/vote-on-the-referral-to-the-code-of-conduct-council/915 **0.5.2 Referral to the Code of Conduct Council**\\ https://discourse.european-pirateparty.eu/t/vote-on-the-updated-secretary-general-role-description/914 **0.6 Written reports**\\ Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\ **1. Decisions without discussions**\\ **1.1 Time and place for next board meeting**\\ Next Board Meeting on the 22nd of June 2025, at 18:30 CEST (16:30 UTC) Yes: Florian, Alessandro, cal, Sara, Babak\\ No:\\ Abstain:\\ **2. Decisions with discussions**\\ No decisions with discussions\\ **3. Discussions without decisions**\\ **3.1 Ongoing Actions Update**\\ - IGF\\ Need a slideshow to display on screen and people in the online booth.\\ Need to have some form of information handout (eg. brochure) or online handout available via QR-code.\\ - Onboarding Kit\\ Still ongoing. Babak asked to be invited so he can know the current strategy and also give help\\ - Registration\\ Still missing information from 5 Board Members\\ Next time: get registeration info from candidates beforehand and/or phone numbers.\\ - PPEU & You Form\\ Have not been dispatched yet.\\ - Referral to the CoCC\\ Have not been dispatched yet.\\ https://discourse.european-pirateparty.eu/t/vote-on-the-referral-to-the-code-of-conduct-council/915\\ **3.2 Update on the Spanish Electricity Outage**\\ Need to ask Lilly to post about it in the Board Chat / Discourse. Point added to the next Board Meeting. **3.3 Upcoming Events & Potential Actions**\\ - August Council Meeting: get budget for dedicated actions (see below)\\ Decide on the date at the next Board Meeting, Alessandro suggests.\\ - PPEU Mastodon account: good way to try out fundraising\\ A German pirate opened a thread on Discourse https://discourse.european-pirateparty.eu/t/join-mastodon/920\\ - Graphical chart\\ We can draft some material for social networks (with the kind help of Mili)\\ - IT consolidation\\ We should seriously think about how to use our systems, planning to having a proposal ready in July to be able to present it to the Council in August\\ **4. AOB**\\ **4.1 Combining forces with NGOs**\\ Starting with EDRI\\ In order to gain understanding and acceptance in the european public it is needed to understand and work together with NGOs like EDRI.\\ The goal of edri.org is to build a people-centered, democratic society. It would benifit us both to coordinate our work to achive that goal.\\ Leon has been invited from Babak to briefly talk about it, sharing a short presentation. The project has been named "Guardians of the Internet", with Patrick Breyer potentially 1st chairman, with the scope of doing activism as a professional job (like WWF, Greenpeace and other NGOs do).\\ This project also aims to strengthen current forces \\ Also all non EU countries like Norway or Switzerland can take part of the project\\ Asking for board's feedback: Florian now understood that the project is starting a new NGO, not only cooperate with EDRI\\ Patrick was involved but still not answered yet\\ Presentation could be continued next board meeting\\ Florian is reminding how to get in contact\\ Meeting closed at: 19:29: CEST / 17:29 UTC\\ Next meeting: June 22nd 2025, 18:30 CEST / 16:30 UTC\\