==== Minutes ==== **7th Meeting of the 10th PPEU Board - 24th of August 2025, 19:30 CE(S)T / 17:30 UTC**\\ Meeting is remote\\ **Members of the Board**\\ C: Florian Roussel\\ VC: Lenya Rún\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ BM: Babak Tubis\\ BM: Giuseppe Calandra (cal)\\ BM: Marek Barbuš\\ BM: Mili Sloukova\\ BM: Ute Elisabeth Gabelmann\\ **Standing invitations**\\ Mattias Bjärnemalm, Secretary General\\ **Meeting opened at: 19:46 CEST/17:46 UTC**\\ Meeting chaired by: Florian\\ Secretary for this meeting: Alessandro, Sara\\ Recording:https://owncloud.ag-technik.de/s/ZKH88mcoJdqtcGi\\ Pad: [https://etherpad.pp-international.net/p/BoardXMeetingX](https://etherpad.pp-international.net/p/Board10Meeting7)\\ RoP: \\ **Participants:**\\ C: Florian Roussel\\ VC: Sara Hjalmarsson\\ TR: Alessandro Ciofini\\ Mattias Bjärnemalm, Secretary General\\ **Excused:**\\ BM: Giuseppe Calandra (cal)\\ **Not excused:**\\ VC: Lenya Rún\\ BM: Babak Tubis\\ BM: Marek Barbuš\\ BM: Mili Sloukova\\ BM: Ute Elisabeth Gabelmann\\ **Guests:**\\ Numero6\\ PiratesOnAir\\ Key\\ **Agenda:**\\ **0. Formalities**\\ 0.1 Election of meeting chair\\ 0.2 Election of meeting Secretary\\ 0.3 Approval of the agenda\\ 0.4 Approval of the minutes of the last meeting: [[https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_06]]\\ 0.5 Notice of any decisions taken in between meetings\\ 0.6 Written reports\\ 0.6.1 Secretary General report\\ 0.6.2 IGF report\\ 0.6.3 IT Team report\\ **1. Decisions without discussions**\\ **2. Decisions with discussions**\\ 2.1 Updating the Council Meeting Agenda **3. Discussions without decisions**\\ **3.1 Upcoming elections**\\ **4. Any other business**\\ 4.1 . Soft components of the onboarding kit 4.2 Upcoming Council Meeting Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda\\ The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus\\ **Minutes:**\\ **0.1 Election of meeting chair**\\ Florian was appointed Chair **0.2 Election of meeting Secretary**\\ Alessandro and Sara were appointed secretaries\\ **0.3. Approval of the agenda:**\\ Yes: Sara, Florian, Alessandro\\ No:\\ Abstain:\\ **0.4. Approval of the minutes of the last meetings**\\ https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_06\\ Proposal: Correct the meeting times (from 18:30 CEST to 19:30 CEST) on the final line of the minutes of the 7th meeting.\\ Yes: Florian, Alessandro, Sara\\ No: \\ Abstain:\\ **0.5 Notice of any decisions taken in between meetings**\\ https://discourse.european-pirateparty.eu/t/updating-the-logo-sec-gen-proposal-vote/991/5\\ https://discourse.european-pirateparty.eu/t/clarification-of-the-sec-gen-role-and-mandate-sec-gen-proposal-vote/992/6\\ **0.6 Written reports** \\ Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\ **0.6.1 Secretary General report**\\ The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-secretary-general-august-2025/1020\\ **0.6.2 IGF report**\\ The report from the IGF conference has been updated with a minor ammendment to ensure participating organisations were correctly referenced.\\ The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-from-the-un-internet-governance-forum/990 \\ **0.6.3 IT Team report**\\ Mattermost IP has been updated, after our provider's request (Wedos)\\ Certificate has to be renewed\\ **1. Decisions without discussions**\\ **2. Decisions with discussions**\\ 2.1 Updating the Council Meeting Agenda\\ Proposal: Florian is mandated to include all proposed motions in an updated draft agenda for the Council Meeting, to be sent out on the 31st of August at 14:00 CEST. The proposals should be submitted one week before the updated draft is sent.\\ Yes: Florian, Sara, Alessandro\\ No:\\ Abstain:\\ **2.1 Time and place for 8th Board Meeting**\\ Proposal: Sunday the 21st of September at 18:30 CEST, 16:30 UTC\\ Yes: Florian, Alessandro, Sara\\ No:\\ Abstain:\\ **3. Discussions without decisions**\\ **3.1 Upcoming elections**\\ - Czech Republic 3 and 4 October 2025\\ Mab: most important elections for us, would like to attend and help promote on social media.\\ Other elections important but nothing planned for now.\\ - The Netherlands 29 October 2025 \\ - Hungary expected in April 2026\\ - Slovenia no later than 24 April 2026\\ Florian: Slovenia would be a good place to host a Council Meeting to try and get media attention.\\ Mab: could be end of January or start of February. In touch with them and on the radar to also get Marketa on site.\\ **4. AOB**\\ 4.1 . Soft components of the onboarding kit\\ An onboarding kit normally consists of tangible ("hard") elements, such as written procedures and documentation. However, working with softer elements, such as expectations and cultural differences may be helpful in preventing problems. I'd like to invite suggestions from other board members.\\ Sara: need contact details from Marek to get his input.\\ 4.2 Upcoming Council Meeting Attendance Meeting closed at: 20:26 CE(S)T / 18:26 UTC\\ Next meeting: September the 21st at 18:30 CEST / 16:30 UTC\\