====== First meeting of PPEU board 2015-2016 ======


Meeting started at 13:06
Attendees: Smári, Sven, Mab, Nina, Tale, Tony, Mikuláš, Muriel
    
===== Meeting =====


 * Introductions (name and superpower -- we have bios in an older pad)

==== Taking stock of the situation ====

   - What do we have, what do we need?
   - Formal registration
       - We're almost there, but we're going to scrap everything and register in Luxembourg. 
       - Mab is running a task force for doing statute change proposals. (Mab, Toni, Vojtek, Stefan, Sven)
       - Two iterations online before the online council meeting (aiming for September)
       - Sven is tasked with completing the formal registration
       - Tale is going to set up a Doodle for the online council meeting date
   - Bank account
       - There is a bank account, Sven is managing the creation of a new account in Luxembourg
       - Sven will take over the current account from Gilles (Triodos account in BXL)
   - Current funds status
       - See Wiki, but we need a better overview (€4200 is current estimate)
       - Sven is going to set up proper accounting as soon as possible
       - €1200 got wired to Amelia's account in 2014, need to figure out where they are (probably spent to pay for the founding session)
   - Membership
       - Slovenia got added
       - Japan became an observer member
       - Deadline for paying membership fee postponed until we send formal invoices, which we can do after we have a formal organisation/juridical person
       - Members that have paid need receipts
   - Infrastructure
       - Website, Wiki (ppeu.net)
       - Server controlled by group of MEPs?
       - Mailing lists
       - Tony will contact the PPI mailing list responsible and ask them to put the new board on the ppeu-board mailing list until we get our own mailing list(s)
   - Website
    - See the bullet point " Access controls to website, etc" (line 38)
   - Email addresses
     - will be done after the domain has been properly handed over
   - Access controls to website, etc
      - Gilles controls website currently
      - Bastian controls other website
      - ppeu.org (controlled by UK Pirates)
      - Mailing list is controlled by PPI
      - Facebook page, under our control
   - Next three months
      - Formal move to LU, project proposals platform, bank account, infrastructure control, etc.
      - Push members to start projects
      - Do an assessment of the status of the different parties around the continent, get contact people, etc.
      - New statutes
      - First online council meeting
      - Someone go to the PPDE GA next weekend (Würzburg, Bavaria, 25.-26. July) -- Tony, maybe joined by Muriel. Mikulaš may also join.
      - Dig up what the former board (almost) did
      - E-mail to the council delegates with thank you-stuff
      - Formal E-mail to all the member parties with the results of the council meeting

==== Specific ideas for improvement ====

     - Improvements to website
     - The Wiki is a mess
     - Common asset store for promotional materials, etc (file server with tagging)
     - Wasa2il instance for voting
     - Set up a donations scheme
     - Set up a shop selling merchandise
     - Project platform (Pads, Mailing-Lists, …)
     
====      Method from PPIS  ====
 
         - Work is organized into working groups, 
         - anybody can found a working group, 
         - new working groups need to be announced publicly
         - a working group must have a name, stated purpose, and defined deliverable
         - anybody can join a working group,
         - working groups exist until it is no longer needed

==== Homework assignments ====

  - Smári: Set up wasa2il when we have a server
  - Tale: Set up doodle for online meeting. Make a pad for the statement to PPDE GA.
  - Muriel: Administrate mailing lists, when they're up
  - Sven: Get accounting & bank account up and running, work on the statutes
  - Mab: Draft schedule for online council meeting
  - Antonios: Clone wiki and move to better Wiki software; other techie stuff. Set up mailing lists. Will message PPI to subscribe the new board to the board MLs
  - Nina: Party status assessment; election calendar 
  - Mikuláš: Find the list of members generated by PP-DE. Ensure Vojtěch will do RoP for online meeting. Help Nina with election calendar.

Next board meeting:
    Sunday early evening, 17.00, PPEU-room on the PP-NRW Mumble


Meeting adjourned at 14:17 CEST.