2nd Meeting of the 10th PPEU Board - 30th of March 2025, 18:30 CE(S)T / 17:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Lenya Rún
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Marek Barbuš
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer
Meeting opened at: 18:31 CEST
Meeting chaired by: Florian
Secretary for this meeting: Alessandro, Sara and collective work
Recording: https://owncloud.ag-technik.de/s/6iSP72xgpzCz3Sp
Pad: https://etherpad.pp-international.net/p/BoardXMeetingX
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Excused:
Not excused:
VC: Lenya Rún
BM: Marek Barbuš
Guests:
Bastian
Numero6
PiratesOnAir
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_01
0.5 Confirmation of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Preliminary Agenda of the Year
3. Discussions without decisions
3.1 Registeration Process
3.2 Projects leading up to the August 2025 Council Meeting
4. Any other business
4.1 Etiquette and Netiquette
4.2 Onboarding Kit
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Alessandro and Sara as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Alessandro, Sara, Mili, Babak, Lily, cal
No:
Abstain:
0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_01
Yes: Florian, Alessandro, Lily, Sara, Mili, cal, Babak
No:
Abstain:
0.5 Confirmation of any decisions taken in between meetings
Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board.
Approval of the Secretary General Draft : https://discourse.european-pirateparty.eu/t/first-draft-of-the-secretary-general-role-description/902
Yes: Florian, Alessandro, Mili, Lily, Babak, Sara
No:
Abstain:
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
1. Decisions without discussions
1.1 Time and place for next board meeting
Sunday the 4th of May at 18:30 CEST
Yes: Florian, Lily, Alessandro, cal, Mili, Babak, Sara
No:
Abstain:
2. Decisions with discussions
2.1 Preliminary Agenda of the Year
The board shall meet every last Sunday of a month, at 18:30 CE(S)T, starting from the 25th of May 2025. One Council Meeting should be planned for August 2025 as a way to provide updates to the Members and raise new budget needs if possible or adopt decisions in organisational or political developments. Another Council Meeting to renew the board should be planned February 2026.
Yes: Alessandro, Florian, Sara, Babak, Mili, Lily, cal
No:
Abstain:
3. Discussions without decisions
3.1 Registeration Process
Needed documents (please send all of this to @emerodh on Mattermost) : - Name(s) : - Surname : - Birthdate : - Place of birth : - Country of birth : - Country of Residency : - Nationalitie(s) : - Current address (private of professional) : - Identity document (PDF)
3.2 Projects leading up to the August 2025 Council Meeting
- IGF
- Onboarding Kit
4. AOB
4.1 Etiquette and Netiquette
In the last couple of weeks, we have seen a tendency to actively put people down and dominate the discussion.
Lily was asking for details and Florian provided.
Proposal: bring this issue to the Code of Conduct Council
Lily is asking if these are official position of both involved parties or just personal
Sara remarks that this is a task for the CoCC
4.2 Onboarding Kit
Sara is giving an update about the Onboarding Kit. This is a recurring topic since the 8th board onward. If there is anyone that can help Sara, it will be very welcome.
Florian is suggesting whevever you start a new activity on this, create and share the new document. It is better to share it so it will be easier to find volunteers.
Meeting closed at: 19:19 CEST / 17:19 UTC
Next meeting: May 4th, 2025, 18:30 CEST / 16:30 UTC