9th Meeting of the 10th PPEU Board - October 19th 2025, 18:30 CEST / 16:30 UTC

Meeting is remote

Members of the Board

C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann

Standing invitations

Mattias Bjärnemalm, Secretary General

Meeting opened at: 18:31

Meeting chaired by: Florian

Secretary for this meeting: Alessandro

Recording: https://etherpad.pp-international.net/p/Board10Meeting9

Pad: [https://etherpad.pp-international.net/p/Board10Meeting9](https://etherpad.pp-international.net/p/Board10Meeting9)

RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>

Participants:

C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova

Excused:

Guests:

Mab
Numero6
PiratesOnAir

Agenda:

0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_08
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
0.6.1 Sec.Gen. report
0.6.2 Chairperson report

1. Decisions without discussions
1.1 Time and place for next board meeting

2. Decisions with discussions
2.1 Next Council meeting
2.1.1 Time and place for the meeting
2.1.2 Division of responsibilities related to the meeting

3. Discussions without decisions
3.1 Transfer of IT infrastructure from external provider to inhouse IT Team.

4. Any other business

Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus

Minutes:

0.1 Election of meeting chair

The meeting elected Emerodh as meeting chair

0.2 Election of meeting Secretary

The meeting elected Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad

0.3. Approval of the agenda:

Yes: Florian, Alessandro, cal, Sara, Babak

No:

Abstain:

0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_08

Yes: Florian, cal, Sara, Mili, Babak

No:

Abstain: Alessandro

0.5 Notice of any decisions taken in between meetings
No decisions were taken between meetings

0.6 Written reports

0.6.1 Sec.Gen.report
The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-secretary-general-october-2025

0.6.2 Chairperson report
- Attended a European Parliament event on statelesness.
- Coordinated with the ECI Physchedelicare on communications around World Mental Health Day and pushed posts on the organisation's socials.
- Discussed a potential Chat Control consultation on Agora Citizen Network.
- Coordination with the General Secretariat on developments and accesses.

Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).

0.6.3 Treasurer report
- Sent invoice to new member PPRO
- Still waiting from current IT provider all previous invoices, before paying the one issued this year that has to be paid by PPEU

1. Decisions without discussions

1.1 Time and place for next board meeting

As decided in the 8th Board Meeting it will happen on the last Sunday of every month at 18:30 CET (17:30 GMT): the next meeting is planned for the 30th of November 2025.

Yes: Florian, Mili, Alessandro, Babak, cal
No:
Abstain:

2. Decisions with discussions

2.1 Next Council meeting

The Secretariat has been in touch with the Slovenian Pirate Party, and agreed with them that it would be sensible to organize the next Council meeting in Ljubljana in collaboration with them, to bring some energy their way ahead of the elections in Slovenia that will take place later in the spring.

2.1.1 Time and place for the meeting

Proposal: to organize the next Council meeting on Saturday 31st January 2026 in hybrid form, online and onsite in Ljubljana.

Yes: Florian, Alessandro, Mili, Babak, cal
No:
Abstain:

2.1.2 Division of responsibilities related to the meeting

We need to sort out who does the following:

1. prepare agenda: Florian
   
2. prepare work plan: Florian
   
3. prepare budget 2026 & annual accounts 2025: Alessandro
   
4. prepare the PPEU board & Code of Conduct Council elections (and lay auditors if needed): Florian
   
5. coordinate logistics with the Secretariat and the local pirates: Mili, with Sara as backup
   
6. sorting out a proposal for meeting chairs and minute takers: Florian
   
7. preparing the invitation, and following up to ensure delegates: Florian for the invitation, Mab for the follow-up
   

Yes: Florian, Alessandro, Mili, Sara, Babak, cal
No:
Abstain:

3. Discussions without decisions

3.1 Transfer of IT infrastructure from external provider to inhouse IT Team.

4. AOB

4.1 PPCZ National Forum
Mili: there is this “National Forum” leds by PPCZ. It's Jan. 16th: I'm going, if anyone is interested maybe it would be a good idea to have a sort of presentation on PPEU or something similar. Alessandro: sorry but I won't be able to pay a visit
Mab: I would be very happy to go to present Sec Gen and it would be nice to have someone else from the board

4.2 Sec Gen updated report
We have a Secreriat of 25 people.By the end of the year, we will probably have 50. We will see the effect of it probably at next CM

Meeting closed at: 19:10 (CEST), 17:10 (GMT)

Next meeting: Nov. 30th, 18:30 CET (17:30 GMT)