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Dear all,

I've been asked by the European Pirate Party board to help out with some aspects of the Council meeting tomorrow, and in that role I would like to provide you with some information about the meeting. In particular how the remote participation is intended to work

The meeting will be held in hybrid form, with some people at a physical location in Brussels. The primary tool for the meeting will be Jitsi, where all deliberations will take place. At 12:00 CET we will send out a link with the url for the meeting, and it will then be open for delegates to register their attendance between 12:15 to 12:45. Please keep an eye out for the link in the mattermost channel dedicated to the council meeting: https://mattermost.european-pirateparty.eu/ppeu-board/channels/council-meetings. 

As a delegate you will be asked to announce your presence in Jitsi, and supply the following information in the Council Meetings mattermost chat:

  * Your name
  * Which party you are a delegate for
  * If you wield any of the votes of that party

Please be aware that you may be asked to provide documentation that shows that you have been appointed delegate for your party, in there's any uncertainty in the matter. 

Some additional information:

Should we, for technical reasons, be forced to swap platform from Jitsi, there is a backup for the meeting prepared on BBB (Big Blue Button). This would then, as all other urgent information be communicated in the Council meetings chat on mattermost.
We will need minute takers and chairs for the meeting. Please consider if this is a role you would be interested in helping with, as they will be elected at the beginning of the meeting. You can already express your interest before the meeting starts in the Council Meetings chat.
Please don't hesitate to reach out to me if anything is unclear about the information above. Ideally through mattermost, as I check my messages there more frequently than my emails.

Best regards,

Mab