documents:rop2022
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| documents:rop2022 [2022/04/22 06:44] – alessandro | documents:rop2022 [2024/02/13 08:46] (current) – mab | ||
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| Unanimously adopted by board meeting on January 4th 2022. | Unanimously adopted by board meeting on January 4th 2022. | ||
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| Preamble | Preamble | ||
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| Every board meeting shall respect our Code of Conduct. | Every board meeting shall respect our Code of Conduct. | ||
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| § 2 Agenda | § 2 Agenda | ||
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| New items to the agenda may be brought in during the meeting. They may be discussed together with a related item already on the agenda, or at the end of the agenda. The Board may postpone any item on the agenda to the next Board meeting. | New items to the agenda may be brought in during the meeting. They may be discussed together with a related item already on the agenda, or at the end of the agenda. The Board may postpone any item on the agenda to the next Board meeting. | ||
| The agenda shall be approved at the beginning of the Board meeting with a simple majority vote of the Board' | The agenda shall be approved at the beginning of the Board meeting with a simple majority vote of the Board' | ||
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| § 3 Publicity | § 3 Publicity | ||
| The Board meetings are public, unless the Board votes in favour of a non-public meeting. The decision to hold a non-public meeting has to be motivated and justified in respect of the spirit of the Statutes or the Manifesto and the current Code of Conduct. | The Board meetings are public, unless the Board votes in favour of a non-public meeting. The decision to hold a non-public meeting has to be motivated and justified in respect of the spirit of the Statutes or the Manifesto and the current Code of Conduct. | ||
| Guests are allowed to join and speak up during a meeting, if approved to do so by the chairperson. Guests that disrupt or corrupt the meeting can be excluded by the chairperson. | Guests are allowed to join and speak up during a meeting, if approved to do so by the chairperson. Guests that disrupt or corrupt the meeting can be excluded by the chairperson. | ||
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| § 4 Procedure | § 4 Procedure | ||
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| The secretary of the meeting will write the minutes of the meeting. | The secretary of the meeting will write the minutes of the meeting. | ||
| The chairperson of the meeting moderates the discussions and makes sure the rules of procedure are respected. | The chairperson of the meeting moderates the discussions and makes sure the rules of procedure are respected. | ||
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| § 5 Votes | § 5 Votes | ||
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| If 4 Board members or less have been voting, the vote remains open after the meeting for other Board members to vote, and will enter into force when either the vote of the remaining Board members cannot change the result anymore, or 72 hours have passed since the start of the meeting. | If 4 Board members or less have been voting, the vote remains open after the meeting for other Board members to vote, and will enter into force when either the vote of the remaining Board members cannot change the result anymore, or 72 hours have passed since the start of the meeting. | ||
| If an item is not introduced by the provisional agenda of the meeting, any decisions on that item will need a majority of the votes of all Board members, not only those voting. | If an item is not introduced by the provisional agenda of the meeting, any decisions on that item will need a majority of the votes of all Board members, not only those voting. | ||
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| § 6 Meeting minutes | § 6 Meeting minutes | ||
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| The minutes of the meeting are resolution minutes and contain the wording of motions and resolutions that have been voted or decided on. The decisions of the Board that have not been taken by unanimity or consensus are written together with the detail of each Board member' | The minutes of the meeting are resolution minutes and contain the wording of motions and resolutions that have been voted or decided on. The decisions of the Board that have not been taken by unanimity or consensus are written together with the detail of each Board member' | ||
| To publish any other parts of the Board meetings is left to the discretion of the person responsible for publishing them. In case of a non-public meeting the minutes contain instead the motivated resolution to have the non-public meeting as defined in these Rules of procedure. Any Board member can submit within 24 hours after the meeting a text with a personal statement for the minutes explaining his or her particular vote to a motion or resolution. | To publish any other parts of the Board meetings is left to the discretion of the person responsible for publishing them. In case of a non-public meeting the minutes contain instead the motivated resolution to have the non-public meeting as defined in these Rules of procedure. Any Board member can submit within 24 hours after the meeting a text with a personal statement for the minutes explaining his or her particular vote to a motion or resolution. | ||
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| § 7 Tasks | § 7 Tasks | ||
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| During each regular meeting the Board members will present a short report detailing new developments concerning their respective tasks and put a summary into the minutes of the Board meeting. | During each regular meeting the Board members will present a short report detailing new developments concerning their respective tasks and put a summary into the minutes of the Board meeting. | ||
| The person responsible for a specific task can take minor decisions concerning that task with regard to the will of the Board. By the end of their term of office, each Board member has to write a report about their activities during the term. The reports of all Board members will be published on the website of PPEU before the next Council meeting. | The person responsible for a specific task can take minor decisions concerning that task with regard to the will of the Board. By the end of their term of office, each Board member has to write a report about their activities during the term. The reports of all Board members will be published on the website of PPEU before the next Council meeting. | ||
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| § 8 Budget and financial transactions | § 8 Budget and financial transactions | ||
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| Both the Chairperson and Treasurer have to sign off to execute financial expenditures approved by the Board. If the Chairperson or Treasurer are not available, another Board member in consecutive order can be deputized in advance. | Both the Chairperson and Treasurer have to sign off to execute financial expenditures approved by the Board. If the Chairperson or Treasurer are not available, another Board member in consecutive order can be deputized in advance. | ||
| Orders incurred up to and no more than totaling EUR 100 per month can be incurred by the Treasurer of PPEU without the approval of a Board meeting. These expenditures will still follow the process of sign off by both the Treasurer and Chairperson. | Orders incurred up to and no more than totaling EUR 100 per month can be incurred by the Treasurer of PPEU without the approval of a Board meeting. These expenditures will still follow the process of sign off by both the Treasurer and Chairperson. | ||
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| § 9 Vacancy | § 9 Vacancy | ||
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| Any Board member not able to fulfill his tasks anymore shall resign by announcement to the coordinators designated by the PPEU members and to the Board. Resignation is immediately effective. | Any Board member not able to fulfill his tasks anymore shall resign by announcement to the coordinators designated by the PPEU members and to the Board. Resignation is immediately effective. | ||
| A Board member not present at a Board meeting should inform the Board of the reason. If the Board member fails to do so for three consecutive Board meetings, the Board shall add to the agenda of the next Board meeting the initiation of a procedure of dismissal. The Board could then ask the Council to follow the procedure of dismissal for this Board member. | A Board member not present at a Board meeting should inform the Board of the reason. If the Board member fails to do so for three consecutive Board meetings, the Board shall add to the agenda of the next Board meeting the initiation of a procedure of dismissal. The Board could then ask the Council to follow the procedure of dismissal for this Board member. | ||
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| § 10 Modifications and Entry into force | § 10 Modifications and Entry into force | ||
/var/www/wiki.ppeu.net/web/data/attic/documents/rop2022.1650609855.txt · Last modified: 2022/04/22 06:44 by alessandro