Minutes
7th Meeting of the 10th PPEU Board - 24th of August 2025, 19:30 CE(S)T / 17:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Lenya Rún
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Marek Barbuš
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Standing invitations
Mattias Bjärnemalm, Secretary General
Meeting opened at: 19:46 CEST/17:46 UTC
Meeting chaired by: Florian
Secretary for this meeting: Alessandro, Sara
Recording:https://owncloud.ag-technik.de/s/ZKH88mcoJdqtcGi
Pad: [https://etherpad.pp-international.net/p/BoardXMeetingX](https://etherpad.pp-international.net/p/Board10Meeting7)
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
Mattias Bjärnemalm, Secretary General
Excused:
BM: Giuseppe Calandra (cal)
Not excused:
VC: Lenya Rún
BM: Babak Tubis
BM: Marek Barbuš
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Guests:
Numero6
PiratesOnAir
Key
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_06
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
0.6.1 Secretary General report
0.6.2 IGF report
0.6.3 IT Team report
1. Decisions without discussions
2. Decisions with discussions
2.1 Updating the Council Meeting Agenda
3. Discussions without decisions
3.1 Upcoming elections
4. Any other business
4.1 . Soft components of the onboarding kit
4.2 Upcoming Council Meeting
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
Florian was appointed Chair
0.2 Election of meeting Secretary
Alessandro and Sara were appointed secretaries
0.3. Approval of the agenda:
Yes: Sara, Florian, Alessandro
No:
Abstain:
0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_06
Proposal: Correct the meeting times (from 18:30 CEST to 19:30 CEST) on the final line of the minutes of the 7th meeting.
Yes: Florian, Alessandro, Sara
No:
Abstain:
0.5 Notice of any decisions taken in between meetings
https://discourse.european-pirateparty.eu/t/updating-the-logo-sec-gen-proposal-vote/991/5
https://discourse.european-pirateparty.eu/t/clarification-of-the-sec-gen-role-and-mandate-sec-gen-proposal-vote/992/6
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
0.6.1 Secretary General report
The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-secretary-general-august-2025/1020
0.6.2 IGF report
The report from the IGF conference has been updated with a minor ammendment to ensure participating organisations were correctly referenced.
The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-from-the-un-internet-governance-forum/990
0.6.3 IT Team report
Mattermost IP has been updated, after our provider's request (Wedos)
Certificate has to be renewed
1. Decisions without discussions
2. Decisions with discussions
2.1 Updating the Council Meeting Agenda
Proposal: Florian is mandated to include all proposed motions in an updated draft agenda for the Council Meeting, to be sent out on the 31st of August at 14:00 CEST. The proposals should be submitted one week before the updated draft is sent.
Yes: Florian, Sara, Alessandro
No:
Abstain:
2.1 Time and place for 8th Board Meeting
Proposal: Sunday the 21st of September at 18:30 CEST, 16:30 UTC
Yes: Florian, Alessandro, Sara
No:
Abstain:
3. Discussions without decisions
3.1 Upcoming elections
- Czech Republic 3 and 4 October 2025
Mab: most important elections for us, would like to attend and help promote on social media.
Other elections important but nothing planned for now.
- The Netherlands 29 October 2025
- Hungary expected in April 2026
- Slovenia no later than 24 April 2026
Florian: Slovenia would be a good place to host a Council Meeting to try and get media attention.
Mab: could be end of January or start of February. In touch with them and on the radar to also get Marketa on site.
4. AOB
4.1 . Soft components of the onboarding kit
An onboarding kit normally consists of tangible (“hard”) elements, such as written procedures and documentation. However, working with softer elements, such as expectations and cultural differences may be helpful in preventing problems. I'd like to invite suggestions from other board members.
Sara: need contact details from Marek to get his input.
4.2 Upcoming Council Meeting
Attendance
Meeting closed at: 20:26 CE(S)T / 18:26 UTC
Next meeting: September the 21st at 18:30 CEST / 16:30 UTC