Minutes
10th Meeting of the 10th PPEU Board - 30NOV2025, 18:30 CET / 17:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Standing invitations
Mattias Bjärnemalm, Secretary General
Meeting opened at: 18:31
Meeting chaired by: Florian
Secretary for this meeting: decided under point 0.2
Recording: https://owncloud.ag-technik.de/s/92gdCzJYygKy8AS
Pad: [https://etherpad.pp-international.net/p/Board10Meeting10](https://etherpad.pp-international.net/p/Board10Meeting10)
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova
Mattias Bjärnemalm, Secretary General
Excused:
Not excused:
BM: Babak Tubis
BM: Ute Elisabeth Gabelmann
Guests:
Alexander McCrady
Numero6
Bastian
PiratesOnAir
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_09
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
Chairperson / Florian
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Review of 20th Council Meeting Preparation
2.2 Affectation of the Board Emergency budget line to the Council Meeting
2.3 Opening of a Statutory Working Group
2.4 Opening of a new bank account
2.5 Annual 2025 account and provisional draft 2026 budget approval
3. Discussions without decisions
4. Any other business
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Alexander and Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Sara, Alessandro, Mili, cal
No:
Abstain:
0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_09
Yes: Florian, Alessandro, cal, Sara, Mili
No:
Abstain:
0.5 Notice of any decisions taken in between meetings
No decisions
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
Chairperson / Florian:
- Coordination with the Secretariat on developments and accesses.
- Attended the first in person meet-up (in Brussels) of the Secretariat to meet some of the volunteers.
- Attended Volt General Assembly in Francfort, following their invitation; Sven Clément and Mab were also present.
- Outreach to YPE.
- Continued work on the registration, with outreach to our german members, and the german pirates, without much success.
Board Member / Mili will be joining next YPE board meeting.
Treasuer / Alessandro: drafted both annual 2025 account and 2026 provisional budget
Secretary General report: https://discourse.european-pirateparty.eu/t/report-secretary-general-november-2025/1892
1. Decisions without discussions
1.1 Time and place for next board meeting
The next Board Meeting will be held on Sunday, the 28th of December 2025, 18:30 CET as agreed in the 8th Board Meeting.
Yes: Florian, Alessandro, Sara, Mili, cal
No:
Abstain:
2. Decisions with discussions
2.1 Review of 20th Council Meeting Preparation
–> /!\ Agenda
* prepare agenda: Florian - TBD
* prepare work plan: Florian - TBD
* prepare budget 2026 & annual accounts 2025: Alessandro - Done (draft)
* prepare the PPEU board & Code of Conduct Council elections (and lay auditors if needed): Florian
* coordinate logistics with the Secretariat and the local pirates: Mili, with Sara as backup - place is secured,
* Friday event topic is decided, report to be given in the board chat later.
* sorting out a proposal for meeting chairs and minute takers: Florian - TBD
* preparing the invitation, and following up to ensure delegates: Florian for the invitation, Mab for the follow-up - * TBD
Florian will rely on alexander and mab to help with his tasks (as some also require input from the Secretariat).
2.2 Affectation of the Board Emergency budget line to the Council Meeting
Proposal: The board approves the affectation of the Board Emergency budget line to the 20th Council Meeting Financing, in case the fundraising does not fully cover the expenses.
Yes: Florian, Alessandro, Sara, cal, Mili
No:
Abstain:
2.3 Opening of a Statutory Working Group
We need to refresh the statute in order to reflect also latest laws in force in Luxembourg.
Proposal: The Board approves the consitution of a working group which will examine potential amendments to statutes. The board will agree on the document for statutes change to be sent on the 22nd of December.
Yes: Florian, Alessandro, Mili, cal
No:
Abstain: Sara
2.4 Opening of a new bank account
Alessandro: The bank account has been restricted. Fio Banka will transfer the balance to another bank account of the organisation. Markéta would like to be discharged of the bank account ownership. Regularising the situation would take time, and given Markéta's desire to withdraw, it might be best to open a new bank account.
Mab: The finance team is looking into opening a bank account in Luxembourg, as the organisation is alocated in Luxembourg. Luxembourg has the benefit of being used to providing international banking services.
Proposal: The Board delegates to the Secretariat to open a new bank account, while taking into account the maintenance requirements (as the boards will change over time and compliance requirements will have to be met).
Yes: Florian, Alessandro, Sara,
No:
Abstain:
2.5 Annual 2025 account and provisional draft 2026 budget approval
https://wiki.ppeu.net/lib/exe/fetch.php?media=ppeu:ppeu_annual-2025.pdf (2025 annual account)
https://wiki.ppeu.net/lib/exe/fetch.php?media=ppeu:2026_provisional-budget.pdf (2026 provisonal budget)
Proposal: The Board approves the draft and asks the Secretariat to give input to this draft budget within the next two weeks, for further improvement.
Yes: Florian, Alessandro, Sara, Mili
No:
Abstain:
Alessandro is leaving
The Board and Alessandro agreed to continue the meeting
3. Discussions without decisions
No discussions without decisions
4. AOB
a) Input for the 2026 work plan
Mab: even without the statutes providing for a work plan it would be a good thing to have. It can also serve to guide the Secretariat's action and to structure their input in creating it.
Sara: I should have time next week to look at the work plan and help put the document together.
Mab: the Secretariat will help to report on the organisational developments as it is itself one of the developments.
b) 2026 Board
Mab advises the current Board Members to reach out to their Member Organisations for nominations if they wish to run for re-election next year.
c) annual report of the Board for 2025
Mab advises the statutes require a report to be presented but it was not accounted for in the previous task assignment for the 20th Council Meeting.This is the relevant text in the Statutes: “The Board is responsible for the management of the European Pirate Party within the budget and the guidelines approved by the Council. It reports annually to the Council on the activities of the Board and its members. This report shall also contain all political and organisational developments and policies of the European Pirate Party.”
Sara proposes to start the drafting from the template they created last year.
Meeting closed at: 19:44 CET / 18:44 UTC
Next meeting: Dec. 28th, 18:30 CET / 17:30 UTC