Minutes
1st Meeting of the 11th PPEU Board - 22FEB2026 18:30 CE(S)T / 17:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
BM: Petr Kadlec
BM: Nathalie Ylitalo
Standing invitations
Mattias Bjärnemalm, Secretary General
Alexander
Meeting opened at: 18:31
Meeting chaired by: Florian
Secretary for this meeting: Alessandro
Recording: https://owncloud.ag-technik.de/s/CKZModoCKrzLbcB
Pad: [https://etherpad.pp-international.net/p/Board11Meeting1](https://etherpad.pp-international.net/p/Board11Meeting1)
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Giuseppe Calandra
BM: Nathalie Ylitalo
Excused:
Alexander
BM: Petr Kadlec
Not excused:
BM: Matěj Bělohoubek
Guests:
Mattias Bjärnemalm, Secretary General
Numero6
Bastian
PiratesOnAir
ThomasG
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: insert wiki link here
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Appointment of Board Members as supervisors
2.2 Request to the Secretariat to provide the Board with a collaboration space
2.3 Preliminary Agenda of the term
2.4 Impulsion of the ECI against eID checks
2.5 Financial Matters
3. Discussions without decisions
3.1 Misreporting from the Secretariat
4. Any other business
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Alessandro, Paul, Marietta, Nathalie,cal
No:
Abstain:
0.4. Approval of the minutes of the last meetings
N/A
0.5 Notice of any decisions taken in between meetings
Natalie Nanninga-Dorigo resigned from the Board, effective on the 16th of February 2026.
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
0.6.1 Chairperson (Florian) : Have been reaching out to Board Members about the registration and website bios. The collection is complete and all should go through in a matter of days. Been in contact with Board Members, about their needs, intiial thoughts, and providing support / directions for tasks or areas of work when needed. Have been coordination with Alexander about admin issues and starting the statutes update process. Have met both Mab and Paul in person to discuss the immediate direction following the Council Meeting, with potential projects to come.
0.6.2 Vice-Chairperson (Paul): Together with David Wagner I am organizing the second round of the European Pirate Academy under the auspices of MEP Gregorovas Office. We are calling for a new round of applicants. Here is the Course and the dates. Before anyone complains about the quality and aesthetics of the website, yes I did it myself. The first online course will be on 31.3. 2026 19:00 with the final sponsored 2 day In-person session in Brussels on the Date: 11.-12.6. 2026. We have a contingent of 15 in person positions that will get their travel and accommodation reimbursed. The course itself is of course for free. We would like to ideally accept around 25 to 30 people for the course this time. We are finalizing the application form and I would ask the Board Members to distribute it widely to reach ideally all new or undecided pirates in Europe.
https://pirate-academy.eu/ https://pirate-academy.eu/the-pirate-academy-course/
There will be a Stop killing Games campaign visit to Brussels on 23.February2026 Joint Statement featuring Marketa Gregorova and Pirates as well as her in the accompanying group picture. I will coordinate with the Secretariat on the draft statement which will be realeased on the occasion.
1. Decisions without discussions
1.1 Time and place for next board meeting
Proposal: Next Board Meeting will be held on March the 29th, 2026 at 18:30 CEST/ 16:30 UTC. Board Meetings are held on the last Sunday of every month, at 18:30 CE(S)T. There will be no Board Meeting in the month of July and December.
Yes: Florian, Alessandro, Marietta, Paul, cal, Nathalie
No:
Abstain:
2. Decisions with discussions
2.1 Appointment of Board Members as supervisors
Proposal : The Board members are appointed as supervisors of a branch of the Secretariat, according to the following repartition:
Communication: Matěj Bělohoubek
Finance: Alessandro Ciofini
IT: Giuseppe Calandra
Outreach: Marietta Le, Petr Kadlec
Operations: Nathalie Ylitalo
Policy: Paul Diegel
Management: Florian
Florian and Mab answered to Paul's question about what it means from an operational point of view the role
Basically it's a 4-eyes action and dividing tasks
Mab asked to add Management team and appoint it to Florian, as it's already working like this
Yes: Florian, Alessandro, Marietta, Paul,Nathalie , cal
No:
Abstain:
Reminder: the action plan detailing the planned actions and area of responsibilities for the Secretariat teams can be found at this address https://cloud.emerodh.me/s/W36F3WoaGc3pkTJ
2.2 Request to the Secretariat to provide the Board with a collaboration space
Proposal: the Board requests the Secretariat to provide an Outline access for collaboration.
Yes: Florian, Marietta, Nathalie, Paul, Alessandro cal
No:
Abstain:
Mab: Board Members need to create a PPEU ID and then log in to the Outline tool, to gain the proper access.
2.3 Preliminary Agenda of the term
Skipped, as it has not been formalised for presentation. Will aim to be released before the 2nd board meeting.
2.4 Impulsion of the ECI against eID checks
Proposal: The Board mandates Paul to be the board liaison with the ECI, agrees on branding the intitiative “Stop eID”, and encourages pirates to support the initiative as signatories, these persons need to reach out to Paul (on Mattermost) in order to become signatories (including Board Members).
Paul and Cal are arguing that name is very confusing
Paul: we need individuals from 7 european countries for the initiative to launch.
Yes: Florian, Alessandro, Marietta, Paul, Nathalie, cal
No:
Abstain:
2.5 Financial Matters
Proposal 1: Alessandro will coordinate with the Secretariat about the bank account enquiry, as we will soon have the necessary documents to open one.
Yes: Florian, Alessandro, Paul, Marietta,Nathalie, cal
No:
Abstain:
Proposal 2: Alessandro will coordinate with Marco and Numero6 to format and provide Florian with the annual accounts to be submitted to the Luxembourgish business register.
Yes: Florian, Alessandro, cal, Marietta, Nathalie, Paul
No:
Abstain:
3. Discussions without decisions
3.1 Misreporting from the Secretariat
The Board acknowledges the lack of reporting from the Secretariat for either December 2025 and January 2026. It must be corrected.
Mab suggests to change the procedure: report after every month the first week of the following month to be consumed by the board and next board meeting.
Florian seconds that proposal.
4. AOB
Paul is talking a little more about ECI initiative. it would be great for EU Pirates Outreach Team to step in.
Pirate Academy is another matter from Paul: now it's at its second round.
There will be an in person 2-days in Brussels: goal is 25-30 applicants to have at least 15 people.
Florian: request received from the German pirates about information on any proposals at the EU level on concepts for transnational age verifications which do not require the provision of identity information.
Mab suggests to open a topic in Discourse
Meeting closed at: 19:15 CET / 18:15 UTC
Next meeting: March 29th, 18:30 CEST / 16:30 UTC