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--- pp-eu:board-meeting06_01 [2020/12/13 09:14] – Update bastian
+++ pp-eu:board-meeting06_01 [2020/12/13 21:49] – Minutes bastian
@@ Line 1: / Line 1: @@
 ==== Minutes ====
 **Meeting of the 6. PPEU board 13.12.2020, 20:00 CET/19:00 UTC**
 Members of the Board (for use as template)\\
 C: Mikuláš Peksa (PP-CZ, PP-DE)\\
@@ Line 13: / Line 12: @@
 BM: Mia Utz (PP-DE)\\
 BM: Oliver Herzig  (PP-DE)\\
-Meeting opened at: ???? \\
+Meeting opened at: 20:07 \\
-Meeting chaired by: ????????\\
+Meeting chaired by: Mikuláš\\
-Secretary for this meeting: ????????? \\
+Secretary for this meeting: Alessandro, Exile\\
-Recording: ???? Recording started\\
+Recording: 20:07 recording started\\
-Link to the recording:
+Link to the recording: Link takes place later
 Pad: https://etherpad.pp-international.net/p/board6-meeting01-832f0vv
 Participants: \\
+Sebastian Krone \\
+Oliver Herzig \\
+Alessandro Ciofini \\
+Florie Marie\\
+Mikuláš Peksa \\
+Katla Hólm Þórhildardóttir \\
+Lukáš Doležal \\
+Mia Utz \\
+Jan Mareš \\
 Excused: \\
 Not excused: \\
 Guests: \\
-Pad: \\
+PiratesOnAir \\
+Pad: https://etherpad.pp-international.net/p/board6-meeting01-832f0vv \\
+Mikuláš is officially opening the meeting at 20:07. \\
+He asked to chair the meeting. None objected. \\
+Alessandro will assist as minute taker \\
+Katla speaks about the agenda \\
 Agenda:\\
-Reports of the Board (Board, 20 minutes)\\
-Tasks from the previous meeting (10 minutes)\\
+    Announce the results of the CoCC elections\\
-Distribution of roles and organization of the work (30 minutes)\\
-Any other business (10 minutes)\\
+    Distribution of roles and organization of the work\\
-Organization of the future meetings (15 minutes)\\
+    Organization of the future meetings\\
+    Tasks from the previous meeting\\
+    Letter from Italian Pirate Party\\
+    Rules of procedure \\
+    Any other business \\
+minute max as meeting time \\
 Minutes:\\
 . Approval of the agenda\\
-YES: \\
+YES:Katla, Alessandro, Exile, Mikuláš, Bastian, Jan, Florie , Lukáš\\
 NO:\\
 Abstain:\\
-**1. Reports of the Board**\\
+Agenda approved.
-C: Mikuláš Peksa (PP-CZ, PP-DE)\\
-VC: Florie Marie (PP-FR)\\
+**1. Announce the results of the CoCC elections**\\
-VC: Katla Hólm Þórhildardóttir (PP-IS)\\
-TR: Sebastian Krone (PP-DE) \\
+https://ethercalc.net/ppeu_council_nov2020_COCC
-BM: Alessandro Ciofini (PP-IT)\\
-BM: Jan Mareš (PP-CZ)\\
+Bastian is wondering about the quorum.\\
-BM: Lukáš Doležal (PP-CZ)\\
+Alessandro and Katla agree that the Quorum is valid because this is a postponed vote on CoCC decided last CM\\
-BM: Mia Utz (PP-DE)\\
+Mikuláš proposes to accept the vote, considering the concern received by PPIT not valid to dimiss the vote and consider members of the new CoCC:
-BM: Oliver Herzig  (PP-DE)\\
+    - Marco (17), from PPIT, PPSE, Pirati (Observer Member)
+    - Arndis (16), from PPIS
+    - Etienne (14), from PPFR
+Mikuláš will inform members by mail.
+**2. Distribution of roles and organization of the work** \\
+https://docs.google.com/spreadsheets/d/1PHDEKywRR9JkxGXgRORliyrm81CnXcqyLQh_jyZH694/edit?usp=sharing \\
+A discussion is taking place on the above spreadsheets.\\
+Here there is a list of tasks.\\
+Suggestion:\\
+Chair\\
+    Ensure that the Board convenes on regular intervals\\
+    Taking care of the good connection of the people\\
+    Responsible for the board itself\\
+    Relation with volunteers\\
+Vicechair \\
+    Monitoring of the actions\\
+    Task delegation from meeting to meeting\\
+    Keep track of roles & responsibilities and review current activites related to them\\
+    Administration + Party registration + Policy coordination\\
+Vicechair2\\
+    Ensure the maintenance and distribution of meeting minutes, decisions and documents\\
+    Update critical documentation of PPEU, such as Roles and resp. etc. as approved by board\\
+    Taking care of the sharing of document\\
+Treasurer\\
+    Provide a budget proposal accordingly to all PPEU members\\
+    Supervise the budget and the accounts and authorize payments\\
+    Send invoices to all members to collect membership fees\\
+Following working groups shall be established and supervised by the Board members\\
+- Media & communication/    Privacy is not a crime – Support from PPEU\\
+- IT (Technical Group)\\
+- Finances/ Talking group for Budget, need contact point/co-ordinator \\
+- Second chamber & Statues changes/ Talking group of second chamber \\
+- Talking group for Grass root fund, need contact point/co-ordinator \\
-**2. Tasks from the previous meetings (5. Board)** \\
+- Contact point for the new CoCC, someone that will help them with what they need to get going. \\
-**3. Election of Code of Conduct Council (Art. 20a)**\\
+And finally WE HAVE a consensus! \\
-Results of the written votes:\\
-**4. Distribution of roles and organization of the work**\\
+**3. Organization of the future meetings**\\
-Working groups:\\
-- Communication & media: \\
-- IT & infrastructure:: \\
-- Projects & administration: \\
-- Working groups; \\
-Tasks:\\
+https://dudle.piratenbrandenburg.de/European_Pirates_Board_Meeting/
-Communication & media\\
-- communication strategy \\
-IT & Infrastructure\\
+Proposal:\\
-- registration amendment\\
+   * First January 13th 2021\\
-- list of members\\
+   * Official Board meeting every 3 weeks.\\
-- bank account\\
+   * Wednesday evening, 19:00 CET.\\
-- common communication channel (Mattermost)\\
-- budget proposal\\
-- GDPR compliance\\
-Project administration\\
+<s>Every three weeks, Thursday evening, 20.00 CET</s>
-- list of relevant elections all over EU\\
-- list of General Assemblies\\
-- European Citizen Initiative to legalize file sharing for private and not commercial use all over European Union (ECI)\\
+Bastian is proposing every 3 weeks \\
+Oliver is asking why this rotation?\\
-**54. Any other business (AOB):**\\
+Consensus on Wednesday every 3 weeks at 19:00 CET.\\
+Florie is asking for stopping the meetings at 20:30 CET.\\
-Tasks for the next meeting:\\
+**4. Task from the previous meetings:\\
+Nothing to report. \\
+**5. Letter from Italian Pirate Party **\\
+There is a discussion about PPIT letter, that was sent not only to the board but tothe whole PPEU list.\\
+Bastian amended the Wiki to correctly address Pirati as an Observer member and not Member Party.\\
+**6. Rules of procedures **\\
+Previous RoP\\
+https://wiki.ppeu.net/doku.php?id=documents:rop \\
+Postponed to next BM\\
-**6. Organization of the future meetings:**\\
+**7. AOB **\\
+No other business\\
-Chair will set up doodle to organize all futures meeting on a scheduled basis to repeat every three weeks.\\
+**8. 90 minutes max for board meetings **\\
-**7. Next Meeting / Seesion End**\\
+Next Meeting / Session End**\\
-Next meeting: ??.01.2021 - ??.?? CET / ??.?? UTC
+Next meeting: 13.01.2021 - 19.00 CET / 18.00 UTC\\
-Meeting closed at ???? CET / ??.?? UTC
+Meeting closed at 22.32 CET / 21.32 UTC\\