pp-eu:board-meeting06_01
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pp-eu:board-meeting06_01 [2020/12/13 09:14] – Update bastian | pp-eu:board-meeting06_01 [2021/01/05 10:52] (current) – Typo, Recording bastian | ||
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==== Minutes ==== | ==== Minutes ==== | ||
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**Meeting of the 6. PPEU board 13.12.2020, 20:00 CET/19:00 UTC** | **Meeting of the 6. PPEU board 13.12.2020, 20:00 CET/19:00 UTC** | ||
+ | |||
Members of the Board (for use as template)\\ | Members of the Board (for use as template)\\ | ||
C: Mikuláš Peksa (PP-CZ, PP-DE)\\ | C: Mikuláš Peksa (PP-CZ, PP-DE)\\ | ||
Line 13: | Line 12: | ||
BM: Mia Utz (PP-DE)\\ | BM: Mia Utz (PP-DE)\\ | ||
BM: Oliver Herzig | BM: Oliver Herzig | ||
- | + | ||
- | Meeting opened at: ???? \\ | + | Meeting opened at: 20:07 \\ |
- | Meeting chaired by: ????????\\ | + | Meeting chaired by: Mikuláš\\ |
- | Secretary for this meeting: | + | Secretary for this meeting: |
- | Recording: | + | Recording: |
- | Link to the recording: | + | Link to the recording: |
- | Pad: https:// | + | Pad: https:// |
+ | |||
Participants: | Participants: | ||
+ | Sebastian Krone \\ | ||
+ | Oliver Herzig \\ | ||
+ | Alessandro Ciofini \\ | ||
+ | Florie Marie\\ | ||
+ | Mikuláš Peksa \\ | ||
+ | Katla Hólm Þórhildardóttir \\ | ||
+ | Lukáš Doležal \\ | ||
+ | Mia Utz \\ | ||
+ | Jan Mareš \\ | ||
+ | |||
Excused: \\ | Excused: \\ | ||
Not excused: \\ | Not excused: \\ | ||
+ | |||
Guests: \\ | Guests: \\ | ||
- | Pad: \\ | + | PiratesOnAir \\ |
+ | |||
+ | Pad: https:// | ||
+ | |||
+ | Mikuláš is officially opening the meeting at 20:07. \\ | ||
+ | He asked to chair the meeting. None objected. \\ | ||
+ | Alessandro will assist as minute taker \\ | ||
+ | Katla speaks about the agenda | ||
Agenda: | Agenda: | ||
- | Reports | + | |
- | Tasks from the previous meeting (10 minutes)\\ | + | Announce the results |
- | Distribution of roles and organization of the work (30 minutes)\\ | + | |
- | Any other business (10 minutes)\\ | + | Distribution of roles and organization of the work\\ |
- | Organization of the future meetings | + | |
+ | Organization of the future meetings\\ | ||
+ | |||
+ | Tasks from the previous meeting\\ | ||
+ | |||
+ | Letter from Italian Pirate Party\\ | ||
+ | |||
+ | Rules of procedure \\ | ||
+ | |||
+ | Any other business \\ | ||
+ | |||
+ | 90 minute max as meeting time \\ | ||
Minutes: | Minutes: | ||
0. Approval of the agenda\\ | 0. Approval of the agenda\\ | ||
- | YES: \\ | + | YES:Katla, Alessandro, Exile, Mikuláš, Bastian, Jan, Florie , Lukáš\\ |
NO:\\ | NO:\\ | ||
Abstain: | Abstain: | ||
- | **1. Reports | + | Agenda approved. |
- | C: Mikuláš | + | |
- | VC: Florie Marie (PP-FR)\\ | + | **1. Announce the results |
- | VC: Katla Hólm Þórhildardóttir (PP-IS)\\ | + | |
- | TR: Sebastian Krone (PP-DE) | + | https:// |
- | BM: Alessandro Ciofini (PP-IT)\\ | + | |
- | BM: Jan Mareš (PP-CZ)\\ | + | Bastian is wondering about the quorum.\\ |
- | BM: Lukáš Doležal | + | Alessandro and Katla agree that the Quorum is valid because this is a postponed vote on CoCC decided last CM\\ |
- | BM: Mia Utz (PP-DE)\\ | + | Mikuláš |
- | BM: Oliver Herzig | + | - Marco (17), from PPIT, PPSE, Pirati (Observer Member) |
+ | | ||
+ | | ||
+ | |||
+ | Mikuláš will inform members by mail. | ||
+ | |||
+ | **2. Distribution of roles and organization of the work** | ||
+ | https:// | ||
+ | |||
+ | A discussion is taking place on the above spreadsheets.\\ | ||
+ | Here there is a list of tasks.\\ | ||
+ | |||
+ | |||
+ | Suggestion:\\ | ||
+ | Chair\\ | ||
+ | |||
+ | Ensure that the Board convenes on regular intervals\\ | ||
+ | |||
+ | Taking care of the good connection of the people\\ | ||
+ | |||
+ | Responsible for the board itself\\ | ||
+ | |||
+ | Relation with volunteers\\ | ||
+ | |||
+ | |||
+ | Vicechair \\ | ||
+ | |||
+ | Monitoring of the actions\\ | ||
+ | |||
+ | Task delegation from meeting to meeting\\ | ||
+ | |||
+ | Keep track of roles & responsibilities and review current activites related to them\\ | ||
+ | |||
+ | Administration + Party registration + Policy coordination\\ | ||
+ | |||
+ | |||
+ | Vicechair2\\ | ||
+ | |||
+ | Ensure the maintenance and distribution of meeting minutes, decisions and documents\\ | ||
+ | |||
+ | Update critical documentation of PPEU, such as Roles and resp. etc. as approved by board\\ | ||
+ | |||
+ | Taking care of the sharing of document\\ | ||
+ | |||
+ | |||
+ | Treasurer\\ | ||
+ | |||
+ | Provide a budget proposal accordingly to all PPEU members\\ | ||
+ | |||
+ | Supervise the budget and the accounts and authorize payments\\ | ||
+ | |||
+ | Send invoices to all members to collect membership fees\\ | ||
+ | |||
+ | |||
+ | Following working groups shall be established and supervised by the Board members\\ | ||
+ | |||
+ | - Media & communication/ | ||
+ | |||
+ | - IT (Technical Group)\\ | ||
+ | |||
+ | - Finances/ Talking group for Budget, need contact point/ | ||
+ | |||
+ | - Second chamber & Statues changes/ Talking group of second chamber | ||
+ | - Talking group for Grass root fund, need contact point/ | ||
- | **2. Tasks from the previous meetings (5. Board)** | + | - Contact point for the new CoCC, someone that will help them with what they need to get going. \\ |
- | **3. Election of Code of Conduct Council (Art. 20a)**\\ | + | And finally WE HAVE a consensus! |
- | Results of the written votes:\\ | + | |
- | **4. Distribution of roles and organization | + | **3. Organization |
- | Working groups:\\ | + | |
- | - Communication & media: \\ | + | |
- | - IT & infrastructure:: | + | |
- | - Projects & administration: | + | |
- | - Working groups; \\ | + | |
- | Tasks:\\ | + | https:// |
- | Communication & media\\ | + | |
- | - communication strategy \\ | + | |
- | IT & Infrastructure\\ | + | Proposal:\\ |
- | - registration amendment\\ | + | * First January 13th 2021\\ |
- | - list of members\\ | + | * Official Board meeting every 3 weeks.\\ |
- | - bank account\\ | + | * Wednesday evening, 19:00 CET.\\ |
- | - common communication channel (Mattermost)\\ | + | |
- | - budget proposal\\ | + | |
- | - GDPR compliance\\ | + | |
- | Project administration\\ | + | < |
- | - list of relevant elections all over EU\\ | + | |
- | - list of General Assemblies\\ | + | |
- | - European Citizen Initiative to legalize file sharing for private and not commercial use all over European Union (ECI)\\ | + | |
+ | Bastian is proposing every 3 weeks \\ | ||
+ | Oliver is asking why this rotation?\\ | ||
- | **54. Any other business (AOB):**\\ | + | Consensus on Wednesday every 3 weeks at 19:00 CET.\\ |
- | + | Florie is asking for stopping the meetings at 20:30 CET.\\ | |
- | Tasks for the next meeting:\\ | + | **4. Task from the previous meetings:\\ |
+ | Nothing to report. \\ | ||
+ | |||
+ | **5. Letter from Italian Pirate Party **\\ | ||
+ | There is a discussion about PPIT letter, that was sent not only to the board but tothe whole PPEU list.\\ | ||
+ | Bastian amended the Wiki to correctly address Pirati as an Observer member and not Member Party.\\ | ||
+ | |||
+ | **6. Rules of procedures **\\ | ||
+ | Previous RoP\\ | ||
+ | https:// | ||
+ | Postponed to next BM\\ | ||
- | **6. Organization of the future meetings:**\\ | + | **7. AOB **\\ |
+ | No other business\\ | ||
- | Chair will set up doodle to organize all futures meeting on a scheduled basis to repeat every three weeks.\\ | + | **8. 90 minutes max for board meetings **\\ |
- | **7. Next Meeting / Seesion | + | Next Meeting / Session |
- | Next meeting: | + | Next meeting: |
- | Meeting closed at ???? CET / ??.?? UTC | + | Meeting closed at 22:32 CET / 21:32 UTC\\ |
/var/www/wiki.ppeu.net/web/data/attic/pp-eu/board-meeting06_01.1607850860.txt · Last modified: 2020/12/13 09:14 by bastian