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==== Minutes ====
**Meeting 12 of the 7th PPEU board 18.1.2023, 21:00 CET/20:00 UTC**

Meeting is remote\\

Members of the Board:\\

C: Mikuláš Peksa (PP-CZ, PP-DE)\\
VC: Florie Marie (PP-FR)\\
VC: Alessandro Ciofini (PP-SE)\\
TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH) \\
BM: Jasmin Feratovic (PP-SI) \\
BM: Jan Mareš (PP-CZ)\\
BM: Cedric Levieux (PP-FR)\\
BM: Etienne Evelin (PP-FR)\\
BM: Petr Kocourek (PP-CZ)\\


Meeting opened at: 21:14 CET\\
Meeting chaired by: Mikuláš\\
Secretary for this meeting:  Sharing position with Alessandro\\  
Recording:  https://owncloud.ag-technik.de/s/7iYZCA2AJJCWx4W\\
Pad: https://etherpad.pp-international.net/p/Board7Meeting12 \\
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021 \\


**Participants:** 
TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH) \\
C: Mikuláš Peksa (PP-CZ, PP-DE)\\
VC: Florie Marie (PP-FR)\\
VC: Alessandro Ciofini (PP-SE)\\
BM: Jan Mareš (PP-CZ)\\
BM: Cedric Levieux (PP-FR)\\
BM: Petr Kocourek (PP-CZ)\\
BM: Jasmin Feratovic (PP-SI) \\

**Excused:**  
BM: Etienne Evelin (PP-FR)\\

**Not excused:** \\

**Guests:** \\ 
Mattias Bjärnemalm (Pirate Parties Network Officer, European Parliament)\\
Martin CRONEL [PPFR]\\
PiratesOnAir\\

**Agenda:**\\
0.1. Approval of the agenda\\
0.2. Approval of the minutes of the last meeting: https://etherpad.pp-international.net/p/Board7Meeting11 \\
1. AOB\\
1.1 Strasbourg Conference\\
1.1.1 Update on the venue\\
1.1.2 Update on registration\\
1.1.3 Update on Visitors Group\\
1.1.4 Proposal to the Pirate delegation in the EP to host a side event\\
1.1.5 Discussion on next steps\\
1.2 CEEP\\
1.2.1 Update on the discourse server\\
1.2.2 Thematic coordinators for the new chapters approved at the last board meeting\\
2. Next meeting / schedule\\

60 minutes max. as meeting time \\
---

**Minutes:**
**0.1. Approval of the agenda:**\\
https://etherpad.pp-international.net/p/Board7Meeting12\\

Yes:  Cedric, Alessandro, Petr, Mikuláš, Bastian, Jasmin, Florie, Jan\\
No:  \\
Abstain:  \\

Agenda is approved\\
 
**0.2. Approval of the minutes of the last meetings**\\
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting07_11\\

Yes:  Cedric, Alessandro, Florie, Mikuláš, Petr, Jasmin, Bastian, Jan\\
No: \\
Abstain:  \\

 **1. AOB**\\

1.1 Strasbourg Conference\\
1.1.1 Update on the venue\\
1.1.2 Update on registration\\
1.1.3 Update on Visitors Group\\
1.1.4 proposal to the Pirate delegation in the EP to host a side event\\
1.1.5 Discussion on next steps\\
1.2 CEEP\\
1.2.1 Update on the discourse server\\
1.2.2 Thematic coordinators for the new chapters approved at the last board meeting\\
    -Security  & Defense \\
    -Drug policy\\
    -Regional  development\\

1.1 Strasbourg Conference\\

1.1.1 Update on the venue\\
M: any update about the venue?\\
C: Etienne reported that French pirates sent the request, with the theme "Democracy & Freedom in digital era". Venue request is from the whole weekend after Easter 2023, from Friday 14th April until Sunday 16th April 2023 and Monday, April 17th for those who will be visiting EU Parliament in Strasbourg.\\

1.1.2 Registration\\
C: This week French pirates will install all stuff regarding that weekend, including registration form\\
Mab: for the visitor group we need some specific information, that Alessandro know and will pass to French pirates asap in order to have it at a glance when it will go live\\
F: don't worry, we're working on it\\
A: I will give you Florie all mandartory info so you can prepare a proper form. Thanks!\\
B: Remark: We can use https://www.eventbrite.com/ - very easy and it's for free - for registration.\\

1.1.3. Update on visitor's group\\
Limit this time will be 80 people: further details will be shared between Mab and Alessandro, regarding centralised hotel for instance\\

1.1.4 proposal to the Pirate delegation in the EP to host a side event\\
Mab: there are a lot of things to be prepared and planned\\

1.1.5 Discussion on next steps\\

Motion:\\
Board calls for the Council Meeting to be held at Strasbourg and online on Sunday 16th of April 2023 in accordance with the Art. 14(7) of the Statues. \\

Yes: Alessandro, Cedric, Mikuláš, Petr, Bastian, Jasmin\\
No:\\
Abstain:\\

NOTE: Deadline for nomination of board members <del>and Code of Conduct Council members</del> is 16th of March 2023 according to Art. 17 (3) of the statutes.\\

Motion passed.\\


1.2 CEEP\\
1.2.1 Update on the discourse server\\
M: Discourse server has not been deployed yet. Good news is that it should be deployed while we're talking (or so).\\
B: I've set up the server and now there are some invoices to pay\\
M: the original idea is that we will migrate first Mattermost and then deploy Discourse in the same server later. The process is almost done.\\
Panda and I separated the costs for the incoming year so the migration and the discourse deployment can finish\\
Thanks, Bastian for all your effort.\\
Tomorrow or so we will need a group working on CEEP topic: Etienne, Cédric and Mab will help\\

1.2.2 Thematic coordinators for the new chapters approved at the last board meeting\\
M: has anyone an inside about the topic?\\
Mab: at last meeting we agree that we need to add these three new chapters:\\
    -Security  & Defense \\
    -Drug policy\\  
    -Regional  development\\
and find proper coordinators for that\\
It's better to appoint someone instead of waiting another additional month.\\
B: It's very important to do that because time is running out\\
Mab: I do have access to database and know who proposed these topics, but it doesn't mean they want to coordinate them.\\
M: I will contact them and try to finalise everything soon and take the responsibility for it.\\

FYI: Mattermost-Invite link: https://mattermost.european-pirateparty.eu/signup_user_complete/?id=a4dpo5154j8w3gwpudq45bie9c\\

1.3.
Report of the Treasurer Sebastian Krone FYI:\\
Technical support\\
Work on the PPEU Wiki\\
Work on the PPEU website\\
Maintenance of the server\\

Treasurer’s business\\
Bank account:13.695,22 EUR\\

https://ib.fio.cz/ib/transparent?a=2701538320&l=ENGLISH&lng=ENGLISH\\
What is the next step for the bank power of attorney?\\
What is the status of the registration in Luxembourg?\\

1.4
A: Any update about 2022/2023 membership fees?\\
Are invoices for 2022 already sent? Paid?\\

**2. Next meeting / schedule**\\
Next meeting:  Feb 1st, 2023. 21:00 CET (20:00 UTC)\\
Meeting closed at CET:  22:10 CET by Florie and Alessandro together\\