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pp-eu:board-meeting09_01 [2024/01/28 10:55] – created bastianpp-eu:board-meeting09_01 [2024/02/04 09:37] (current) – alessandro
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 ==== Minutes ==== ==== Minutes ====
-**Meeting 1 of the 9th PPEU board 28.1.2024, 11:00 CE(S)T/10:00 UTC**+**Meeting 1 of the 9th PPEU board 28.1.2024, 11:00 CET/10:00 UTC**
 Meeting is hybrid: https://jitsi.pirati.cz/PPEU-Board\\ Meeting is hybrid: https://jitsi.pirati.cz/PPEU-Board\\
    
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 VC: Anja Hirschel\\ VC: Anja Hirschel\\
 TR: Alessandro Ciofini\\ TR: Alessandro Ciofini\\
-BM: Giuseppe Calandra\\+BM: Giuseppe Calandra (cal)\\
 BM: Florian Roussel\\ BM: Florian Roussel\\
 BM: Jan Mareš\\ BM: Jan Mareš\\
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 Meeting opened at:  11:05 \\  Meeting opened at:  11:05 \\ 
-Meeting chaired by:  [[decided under point 0.1]]  \\  +Meeting chaired by:  Alessandro \\  
-Secretary for this meeting:  [[decided under point 0.2]]  \\  +Secretary for this meeting: Cal and Petra \\  
 Recording: https://owncloud.ag-technik.de/s/q8PBp9KkxMkXoB9\\ Recording: https://owncloud.ag-technik.de/s/q8PBp9KkxMkXoB9\\
 Pad: https://etherpad.pp-international.net/p/Board9Meeting1 \\  Pad: https://etherpad.pp-international.net/p/Board9Meeting1 \\ 
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 VC: Anja Hirschel\\ VC: Anja Hirschel\\
 TR: Alessandro Ciofini\\ TR: Alessandro Ciofini\\
-BM: Giuseppe Calandra\\+BM: Giuseppe Calandra (cal)\\
 BM: Florian Roussel\\ BM: Florian Roussel\\
 BM: Sara Hjalmarsson\\ BM: Sara Hjalmarsson\\
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 0.1 Election of meeting chair\\ 0.1 Election of meeting chair\\
 0.2 Election of meeting Secretary\\ 0.2 Election of meeting Secretary\\
-0.3. Approval of the agenda\+0.3. Approval of the agenda\\
 0.4. Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting08_10\\ 0.4. Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting08_10\\
 0.5 Confirmation of any decisions taken in between meetings\\ 0.5 Confirmation of any decisions taken in between meetings\\
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 **0.3. Approval of the agenda:**\\  **0.3. Approval of the agenda:**\\ 
  
-Yes:  Florian, Alessandro,  Veronika, Mikuláš, Sara, Cal., Anja, PEtra, Jan\\+Yes:  Florian, Alessandro,  Veronika, Mikuláš, Sara, Cal., Anja, Petra, Jan\\
 No: \\  No: \\ 
 Abstain:  \\  Abstain:  \\ 
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 **2. Decisions with discussions** **2. Decisions with discussions**
  
-**2.1 prorities before the elections**+**2.1 priorities before the elections**
  
 **2.1.1 CEEP on webpage** **2.1.1 CEEP on webpage**
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 Based on our experience for the last two years it seems clear that the Board don't have the capacity to prepare in person Council meetings by ourselves. As we still value the chance of physical meetings it might be worth discussing how we can involve the Member parties in hosting Council meetings. \\ Based on our experience for the last two years it seems clear that the Board don't have the capacity to prepare in person Council meetings by ourselves. As we still value the chance of physical meetings it might be worth discussing how we can involve the Member parties in hosting Council meetings. \\
-Sara: Is there a policy document on organizing the Council meetings?\\+Sara: Is there a policy document on organising the Council meetings?\\
 Veronika:  I am volunteering to make one so that we can use it in the future and we are also it will be based on a checklist that we use for Czechs GAs. Can present it a the next board meeeting/Mattermost.\\ Veronika:  I am volunteering to make one so that we can use it in the future and we are also it will be based on a checklist that we use for Czechs GAs. Can present it a the next board meeeting/Mattermost.\\
-Mab: We do have Rules of procedure, but are a bit outdated. Need to be updated, suggest two for online and hybrid meetinigs. The old one was fit for physical meetings, whuch are no longer orgnaized.\\+Mab: We do have Rules of procedure, but are a bit outdated. Need to be updated, suggest two for online and hybrid meetings. The old one was fit for physical meetings, which are no longer organised.\\
 Mikulaš: Started collecting process documentation a while ago, sent the link to Wiki. It would make sense to add the info in the same document.\\ Mikulaš: Started collecting process documentation a while ago, sent the link to Wiki. It would make sense to add the info in the same document.\\
 https://wiki.ppeu.net/doku.php?id=ppeu:rfcs\\ https://wiki.ppeu.net/doku.php?id=ppeu:rfcs\\
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 If no one objects, Florian can get working on it (with help pls).\\ If no one objects, Florian can get working on it (with help pls).\\
 mab : Individual or group handover ? Might be easier to do individual handover with personal schedules, and maybe full board attendance wouldn't be necessary.\\ mab : Individual or group handover ? Might be easier to do individual handover with personal schedules, and maybe full board attendance wouldn't be necessary.\\
-Alessandor : concur, bilaterals (smart word I learned from the EU Commission) might be the way.\\+Alessandro : concur, bilaterals (smart word I learned from the EU Commission) might be the way.\\
 Veronika: set meetings according to who wants to work on the topic the board members were responsible for.\\ Veronika: set meetings according to who wants to work on the topic the board members were responsible for.\\
  
 4.2 who is responsible for our media accounts?\\ 4.2 who is responsible for our media accounts?\\
-Jan: I can volonuter for this as it has been a slump in activity there\\+Jan: I can volunteer for this as it has been a slump in activity there\\
 Mikulaš: We should create a social media strategy.\\ Mikulaš: We should create a social media strategy.\\
  
-Meeting closed at: 11:39 CE(S)T\\  +Meeting closed at: 11:39 CET\\  
-Next meeting:  [[Date]], XX:XX CE(S)T\\ +Next meeting:  March 21st, 18:30 CET\\
  
/var/www/wiki.ppeu.net/web/data/attic/pp-eu/board-meeting09_01.1706439316.txt · Last modified: 2024/01/28 10:55 by bastian