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ppeu:board:minutes2015-05-11 [2015/05/25 19:18] – created gillesppeu:board:minutes2015-05-11 [2015/06/04 17:33] (current) tvelocity
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 ==== Guests ==== ==== Guests ====
  
-@Thomas1G | Thomas Gaul\\ PP-DE+@Thomas1G | Thomas Gaul PP-DE\\ 
 @vonpecka | Mikuláš Peksa\\ @vonpecka | Mikuláš Peksa\\
-@BastianBB| Bastian\\ PP-DE+@BastianBB| Bastian PP-DE\\ 
  
 ===== TOP 0 Formalities ===== ===== TOP 0 Formalities =====
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 ==== Approval of the minutes of the last Board meeting: ====   ==== Approval of the minutes of the last Board meeting: ====  
  
-Here are the minutes from the Board meeting of April the 27th :+Here are the minutes from the Board meeting of April the 27th:\\
 http://ppeu.net/wiki/doku.php?id=ppeu:board:minutes2015-04-27 http://ppeu.net/wiki/doku.php?id=ppeu:board:minutes2015-04-27
  
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 ==== Agenda ==== ==== Agenda ====
  
-TOP 1 Update on Council and other meetings +TOP 1 Update on Council and other meetings\\ 
-TOP 2 Board TODO-list for the meeting +TOP 2 Board TODO-list for the meeting\\ 
-TOP 3 Proposals to Council meeting agenda +TOP 3 Proposals to Council meeting agenda\\ 
-TOP 4 Approval process of the Council meeting agenda +TOP 4 Approval process of the Council meeting agenda\\ 
-TOP 5 Timeline of Statutes requirements +TOP 5 Timeline of Statutes requirements\\ 
-TOP 6 Other items+TOP 6 Other items\\
 TOP 7 Next Board meeting TOP 7 Next Board meeting
  
 ==== TOP 1 Update on Council and other meetings ==== ==== TOP 1 Update on Council and other meetings ====
  
-The call is here:+The call is here:\\
 http://ppeu.net/wiki/doku.php?id=ppeu:board:Call-GA-2015 http://ppeu.net/wiki/doku.php?id=ppeu:board:Call-GA-2015
  
-* About Pirate Con Marianske lazne (PPCZ) meeting+* About Pirate Con Marianske lazne (PPCZ) meeting\\
 Gil : It's gonna be an unofficial meeting, without Board elections. They are going to prepare the July council meeting. We expect some input from the Czech. Gil : It's gonna be an unofficial meeting, without Board elections. They are going to prepare the July council meeting. We expect some input from the Czech.
  
-* Date of the Council meeting : July 17-18th +* Date of the Council meeting : July 17-18th\\ 
-Gil : The final text of the inivitation is still a work in progress, but may be finished and sent by the end of this week.+Gil : The final text of the inivitation is still a work in progress, but may be finished and sent by the end of this week.\\
 Pol : whats the last deadline for sending invitation and other 'official' things (respect of the statute ) -> this is indicated on TOP 5.ok thank you Pol : whats the last deadline for sending invitation and other 'official' things (respect of the statute ) -> this is indicated on TOP 5.ok thank you
  
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 ==== TOP 2 Board TODO-list for the meeting ==== ==== TOP 2 Board TODO-list for the meeting ====
  
-Reminder :+Reminder:\\
 * Report about our year, especially why the AISBL hasn't been registered with all arguments that led to the decision. https://ppeu.piratenpad.de/OneYearReport * Report about our year, especially why the AISBL hasn't been registered with all arguments that led to the decision. https://ppeu.piratenpad.de/OneYearReport
  
-Sections :+Sections:\\
 * IT -> Gilles * IT -> Gilles
-https://dudle.inf.tu-dresden.de/itppeu/+https://dudle.inf.tu-dresden.de/itppeu/ \\
 * Financial -> Radek, Paul & Gilles * Financial -> Radek, Paul & Gilles
 https://dudle.inf.tu-dresden.de/financeppeu/ https://dudle.inf.tu-dresden.de/financeppeu/
-Paul : we should mention it was complicated to chose between an ethical bank and a commercial one. While the later would be more effective, the first was the only choice for many Board members. +Paul : we should mention it was complicated to chose between an ethical bank and a commercial one. While the later would be more effective, the first was the only choice for many Board members.\\ 
-* AISBL -> Maybe each Board member+* AISBL -> Maybe each Board member\\
 * AISBL decision timeline (for Board report) -> Anders, Maxime, Paul * AISBL decision timeline (for Board report) -> Anders, Maxime, Paul
-https://dudle.inf.tu-dresden.de/aisbldecisiontimeline/+https://dudle.inf.tu-dresden.de/aisbldecisiontimeline/ \\
 * AISBL registration pros and cons (for Council vote) -> Gilles, Tony, Paul * AISBL registration pros and cons (for Council vote) -> Gilles, Tony, Paul
 https://dudle.inf.tu-dresden.de/aisblprosandcons/ https://dudle.inf.tu-dresden.de/aisblprosandcons/
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 Gilles will create a doodle to determine who is available and when in the upcoming evenings. Then we will organise small working meetings on common subjects of the available people. Gilles will create a doodle to determine who is available and when in the upcoming evenings. Then we will organise small working meetings on common subjects of the available people.
  
-* Call for a vote of the council on the AISBL topic.+* Call for a vote of the council on the AISBL topic.\\
 -> postponed until the report is at least drafted. -> postponed until the report is at least drafted.
  
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 ==== TOP 3 Proposals to Council meeting agenda ==== ==== TOP 3 Proposals to Council meeting agenda ====
  
-* Board Elections +* Board Elections\\ 
-* Statutes / Manifesto - proposed changes +* Statutes / Manifesto - proposed changes\\ 
-* Items left from the 2014 Brussels meeting +* Items left from the 2014 Brussels meeting\\ 
-Maxime : only the admission of observing members has been postponed from the 2014 Founding conference (see http://ppeu.net/wiki/doku.php?id=ppeu:ga:minutes2014-03-21 at the end). We shall add the 2014 applications to the new ones for the vote. +Maxime : only the admission of observing members has been postponed from the 2014 Founding conference (see http://ppeu.net/wiki/doku.php?id=ppeu:ga:minutes2014-03-21 at the end). We shall add the 2014 applications to the new ones for the vote.\\ 
-Paul : Has Mab, Martina or Muriel got the list of 2014 applying Observer Members ?  +Paul : Has Mab, Martina or Muriel got the list of 2014 applying Observer Members ? \\ 
-Gilles : Mab has the documents. +Gilles : Mab has the documents.\\ 
-Paul will contact Mab to get this list. +Paul will contact Mab to get this list.\\ 
-* Deciding whether the PPEU should or not register as an AISBL and open a  bank account now (shorter : more administrative work, is it  useful/needed ?) https://titanpad.com/aisbl+* Deciding whether the PPEU should or not register as an AISBL and open a  bank account now (shorter : more administrative work, is it  useful/needed ?) https://titanpad.com/aisbl\\
 -> Already covered in the previous topic. -> Already covered in the previous topic.
  
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 ===== As soon as possible ===== ===== As soon as possible =====
-* Keep a list of the members in Brussels' "PPEU office"+* Keep a list of the members in Brussels' "PPEU office"\\
  -> Gilles will print this information and store it at PPEU's office : https://ppeu.piratenpad.de/Statutes-FR-Annexe-B  -> Gilles will print this information and store it at PPEU's office : https://ppeu.piratenpad.de/Statutes-FR-Annexe-B
-* Request accounts and election results from PPEU members+* Request accounts and election results from PPEU members\\
 -> Paul : let's make a form with all the data we need from each party -> Paul : let's make a form with all the data we need from each party
-Statutes : Ordinary members have the obligation '''to send their yearly accounts and election results to the Association or a link to them, if they are published accessable for everyone online'''+Statutes : Ordinary members have the obligation '''to send their yearly accounts and election results to the Association or a link to them, if they are published accessable for everyone online'''.\\ 
-* Prepare and send a call for new members of the PPEU (No deadline is proposed, applications should be accepted until last moment but we could recommend them to be sent in advance ?)+* Prepare and send a call for new members of the PPEU (No deadline is proposed, applications should be accepted until last moment but we could recommend them to be sent in advance ?)\\
 -> It is suggested to contact Pirate Times and to send a call for new members on social networks. -> It is suggested to contact Pirate Times and to send a call for new members on social networks.
-Maxime : make a public link to a form for application (we propose to publish the list of pirate parties who are candidates for the independance day)+Maxime : make a public link to a form for application (we propose to publish the list of pirate parties who are candidates for the independance day)\\
 * Determine voting powers * Determine voting powers
-Gilles will add to the invitation to the meeting a sentence asking the members who would pretend to a voting power different than 1 that they should get us the relevant data and proofs to check their computation.+Gilles will add to the invitation to the meeting a sentence asking the members who would pretend to a voting power different than 1 that they should get us the relevant data and proofs to check their computation.\\
 * Establish and adopt 2014 yearly accounts and 2015 budget, and submit it to approval * Establish and adopt 2014 yearly accounts and 2015 budget, and submit it to approval
 For the time being there has been no expense and no income. So 2014 will be easy. For the time being there has been no expense and no income. So 2014 will be easy.
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 ===== At least 1 month before the meeting (= before June 17th) ===== ===== At least 1 month before the meeting (= before June 17th) =====
-* Close nominations for Board positions+* Close nominations for Board positions\\
 * Send invitation to all members to the meeting * Send invitation to all members to the meeting
  
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 ===== At least two weeks before the meeting (= at least Saturday July 4th) ===== ===== At least two weeks before the meeting (= at least Saturday July 4th) =====
-* Communicate the accounts and budget to the members of the Council for inspection+* Communicate the accounts and budget to the members of the Council for inspection\\
 * (Optional) Send a list of membership applications * (Optional) Send a list of membership applications
  
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 ===== During the meeting ===== ===== During the meeting =====
-* Distribute a list outlining the membership fees situation +* Distribute a list outlining the membership fees situation\\ 
-* Accept resignation of all parties not having paid their fees +* Accept resignation of all parties not having paid their fees\\ 
-* Adoption of the Rules of Procedure of the Council meeting +* Adoption of the Rules of Procedure of the Council meeting\\ 
-* Vote on late counter-proposals to the agenda (submitted in the last 7 days) +* Vote on late counter-proposals to the agenda (submitted in the last 7 days)\\ 
-* Approval of the budget, reports and accounts+* Approval of the budget, reports and accounts\\
 * Adoption and changes to the Statutes of the Association and Manifesto * Adoption and changes to the Statutes of the Association and Manifesto
  
/var/www/wiki.ppeu.net/web/data/attic/ppeu/board/minutes2015-05-11.1432581480.txt · Last modified: 2015/05/25 19:18 by gilles