ppeu:board:minutes2015-05-11
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ppeu:board:minutes2015-05-11 [2015/05/25 19:18] – created gilles | ppeu:board:minutes2015-05-11 [2015/06/04 17:33] (current) – tvelocity | ||
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==== Guests ==== | ==== Guests ==== | ||
- | @Thomas1G | Thomas Gaul\\ PP-DE | + | @Thomas1G | Thomas Gaul PP-DE\\ |
@vonpecka | Mikuláš Peksa\\ | @vonpecka | Mikuláš Peksa\\ | ||
- | @BastianBB| Bastian\\ PP-DE | + | @BastianBB| Bastian PP-DE\\ |
===== TOP 0 Formalities ===== | ===== TOP 0 Formalities ===== | ||
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==== Approval of the minutes of the last Board meeting: ==== | ==== Approval of the minutes of the last Board meeting: ==== | ||
- | Here are the minutes from the Board meeting of April the 27th : | + | Here are the minutes from the Board meeting of April the 27th:\\ |
http:// | http:// | ||
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==== Agenda ==== | ==== Agenda ==== | ||
- | TOP 1 Update on Council and other meetings | + | TOP 1 Update on Council and other meetings\\ |
- | TOP 2 Board TODO-list for the meeting | + | TOP 2 Board TODO-list for the meeting\\ |
- | TOP 3 Proposals to Council meeting agenda | + | TOP 3 Proposals to Council meeting agenda\\ |
- | TOP 4 Approval process of the Council meeting agenda | + | TOP 4 Approval process of the Council meeting agenda\\ |
- | TOP 5 Timeline of Statutes requirements | + | TOP 5 Timeline of Statutes requirements\\ |
- | TOP 6 Other items | + | TOP 6 Other items\\ |
TOP 7 Next Board meeting | TOP 7 Next Board meeting | ||
==== TOP 1 Update on Council and other meetings ==== | ==== TOP 1 Update on Council and other meetings ==== | ||
- | The call is here: | + | The call is here:\\ |
http:// | http:// | ||
- | * About Pirate Con Marianske lazne (PPCZ) meeting | + | * About Pirate Con Marianske lazne (PPCZ) meeting\\ |
Gil : It's gonna be an unofficial meeting, without Board elections. They are going to prepare the July council meeting. We expect some input from the Czech. | Gil : It's gonna be an unofficial meeting, without Board elections. They are going to prepare the July council meeting. We expect some input from the Czech. | ||
- | * Date of the Council meeting : July 17-18th | + | * Date of the Council meeting : July 17-18th\\ |
- | Gil : The final text of the inivitation is still a work in progress, but may be finished and sent by the end of this week. | + | Gil : The final text of the inivitation is still a work in progress, but may be finished and sent by the end of this week.\\ |
Pol : whats the last deadline for sending invitation and other ' | Pol : whats the last deadline for sending invitation and other ' | ||
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==== TOP 2 Board TODO-list for the meeting ==== | ==== TOP 2 Board TODO-list for the meeting ==== | ||
- | Reminder : | + | Reminder:\\ |
* Report about our year, especially why the AISBL hasn't been registered with all arguments that led to the decision. https:// | * Report about our year, especially why the AISBL hasn't been registered with all arguments that led to the decision. https:// | ||
- | Sections : | + | Sections:\\ |
* IT -> Gilles | * IT -> Gilles | ||
- | https:// | + | https:// |
* Financial -> Radek, Paul & Gilles | * Financial -> Radek, Paul & Gilles | ||
https:// | https:// | ||
- | Paul : we should mention it was complicated to chose between an ethical bank and a commercial one. While the later would be more effective, the first was the only choice for many Board members. | + | Paul : we should mention it was complicated to chose between an ethical bank and a commercial one. While the later would be more effective, the first was the only choice for many Board members.\\ |
- | * AISBL -> Maybe each Board member | + | * AISBL -> Maybe each Board member\\ |
* AISBL decision timeline (for Board report) -> Anders, Maxime, Paul | * AISBL decision timeline (for Board report) -> Anders, Maxime, Paul | ||
- | https:// | + | https:// |
* AISBL registration pros and cons (for Council vote) -> Gilles, Tony, Paul | * AISBL registration pros and cons (for Council vote) -> Gilles, Tony, Paul | ||
https:// | https:// | ||
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Gilles will create a doodle to determine who is available and when in the upcoming evenings. Then we will organise small working meetings on common subjects of the available people. | Gilles will create a doodle to determine who is available and when in the upcoming evenings. Then we will organise small working meetings on common subjects of the available people. | ||
- | * Call for a vote of the council on the AISBL topic. | + | * Call for a vote of the council on the AISBL topic.\\ |
-> postponed until the report is at least drafted. | -> postponed until the report is at least drafted. | ||
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==== TOP 3 Proposals to Council meeting agenda ==== | ==== TOP 3 Proposals to Council meeting agenda ==== | ||
- | * Board Elections | + | * Board Elections\\ |
- | * Statutes / Manifesto - proposed changes | + | * Statutes / Manifesto - proposed changes\\ |
- | * Items left from the 2014 Brussels meeting | + | * Items left from the 2014 Brussels meeting\\ |
- | Maxime : only the admission of observing members has been postponed from the 2014 Founding conference (see http:// | + | Maxime : only the admission of observing members has been postponed from the 2014 Founding conference (see http:// |
- | Paul : Has Mab, Martina or Muriel got the list of 2014 applying Observer Members ? | + | Paul : Has Mab, Martina or Muriel got the list of 2014 applying Observer Members ? \\ |
- | Gilles : Mab has the documents. | + | Gilles : Mab has the documents.\\ |
- | Paul will contact Mab to get this list. | + | Paul will contact Mab to get this list.\\ |
- | * Deciding whether the PPEU should or not register as an AISBL and open a bank account now (shorter : more administrative work, is it useful/ | + | * Deciding whether the PPEU should or not register as an AISBL and open a bank account now (shorter : more administrative work, is it useful/ |
-> Already covered in the previous topic. | -> Already covered in the previous topic. | ||
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===== As soon as possible ===== | ===== As soon as possible ===== | ||
- | * Keep a list of the members in Brussels' | + | * Keep a list of the members in Brussels' |
-> Gilles will print this information and store it at PPEU's office : https:// | -> Gilles will print this information and store it at PPEU's office : https:// | ||
- | * Request accounts and election results from PPEU members | + | * Request accounts and election results from PPEU members\\ |
-> Paul : let's make a form with all the data we need from each party | -> Paul : let's make a form with all the data we need from each party | ||
- | Statutes : Ordinary members have the obligation ''' | + | Statutes : Ordinary members have the obligation ''' |
- | * Prepare and send a call for new members of the PPEU (No deadline is proposed, applications should be accepted until last moment but we could recommend them to be sent in advance ?) | + | * Prepare and send a call for new members of the PPEU (No deadline is proposed, applications should be accepted until last moment but we could recommend them to be sent in advance ?)\\ |
-> It is suggested to contact Pirate Times and to send a call for new members on social networks. | -> It is suggested to contact Pirate Times and to send a call for new members on social networks. | ||
- | Maxime : make a public link to a form for application (we propose to publish the list of pirate parties who are candidates for the independance day) | + | Maxime : make a public link to a form for application (we propose to publish the list of pirate parties who are candidates for the independance day)\\ |
* Determine voting powers | * Determine voting powers | ||
- | Gilles will add to the invitation to the meeting a sentence asking the members who would pretend to a voting power different than 1 that they should get us the relevant data and proofs to check their computation. | + | Gilles will add to the invitation to the meeting a sentence asking the members who would pretend to a voting power different than 1 that they should get us the relevant data and proofs to check their computation.\\ |
* Establish and adopt 2014 yearly accounts and 2015 budget, and submit it to approval | * Establish and adopt 2014 yearly accounts and 2015 budget, and submit it to approval | ||
For the time being there has been no expense and no income. So 2014 will be easy. | For the time being there has been no expense and no income. So 2014 will be easy. | ||
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===== At least 1 month before the meeting (= before June 17th) ===== | ===== At least 1 month before the meeting (= before June 17th) ===== | ||
- | * Close nominations for Board positions | + | * Close nominations for Board positions\\ |
* Send invitation to all members to the meeting | * Send invitation to all members to the meeting | ||
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===== At least two weeks before the meeting (= at least Saturday July 4th) ===== | ===== At least two weeks before the meeting (= at least Saturday July 4th) ===== | ||
- | * Communicate the accounts and budget to the members of the Council for inspection | + | * Communicate the accounts and budget to the members of the Council for inspection\\ |
* (Optional) Send a list of membership applications | * (Optional) Send a list of membership applications | ||
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===== During the meeting ===== | ===== During the meeting ===== | ||
- | * Distribute a list outlining the membership fees situation | + | * Distribute a list outlining the membership fees situation\\ |
- | * Accept resignation of all parties not having paid their fees | + | * Accept resignation of all parties not having paid their fees\\ |
- | * Adoption of the Rules of Procedure of the Council meeting | + | * Adoption of the Rules of Procedure of the Council meeting\\ |
- | * Vote on late counter-proposals to the agenda (submitted in the last 7 days) | + | * Vote on late counter-proposals to the agenda (submitted in the last 7 days)\\ |
- | * Approval of the budget, reports and accounts | + | * Approval of the budget, reports and accounts\\ |
* Adoption and changes to the Statutes of the Association and Manifesto | * Adoption and changes to the Statutes of the Association and Manifesto | ||
/var/www/wiki.ppeu.net/web/data/attic/ppeu/board/minutes2015-05-11.1432581480.txt · Last modified: 2015/05/25 19:18 by gilles