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--- ppeu:cocc2020 [2021/03/03 19:00] – Added minutes f00l
+++ ppeu:cocc2020 [2021/03/03 19:23] – [Rules of Procedure] f00l
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 ==== Rules of Procedure ====
+=== About the CoCC ===
+Legal mandate:
+== Art. 20a of the Statute of the European Pirate Party (PPEU) ==
+  * (1) Elections to the Code of Conduct Council are to be held at the same time as the PPEU board. 3 individuals are to be elected to the Code of Conduct Council. The appointment of the Council shall be done at a PPEU council meeting.
+  * (2) The Code of Conduct Council has mediation and assistance in the event of disagreement, conflict or communication as well as other matters relating to the conduct of the PPEU and its members.
+  * (3) The Code of Conduct Council is independent in its work.
+  * (4) Pirate affiliates, PPEU board and individual members can refer cases to the Code of Conduct council and the Code of Conduct Council can also take action on their own initiative.
+  * (5) The Code of Conduct Council makes recommendations and decisions that it recommends the PPEU board to execute.
+  * (6) Upon choosing members of the Code of Conduct Council, special competence in human relations, independent working methods and general trust among members of the PPEU should be assessed. It is desirable that they have previously held confidential positions within their party or PPEU. Members of the Code of Conduct Council shall not perform any other held positions for the PPEU while they are members of the Code of Conduct Council.
+  * (7) The appointment of a member of the Code of Conduct Council is in keeping with the appointment time of the PPEU board.
+=== 1. Scope of responsibility ===
+  * a. Issues addressed by the CoCC:
+    * harassment, communication problems, personal disagreement or a conflict of interest involving a member of the PPEU community (members, volunteers, etc.)
+    * in any communication or interaction between individuals in the PPEU community.
+=== 2. General Principles ===
+  * a. Confidentiality:
+    * i. CoCC members are bound by a strict rule of confidentiality. Individual matters shall only be discussed outside CoCC meetings or with anyone outside the Council with the explicit written consent or at the request of the relevant individual(s).
+    * ii. Meeting notes of the CoCC shall be in general terms and without any mentioning of personal information or other information which may render an individual directly or indirectly identifiable. The meeting notes shall be made public to ensure transparency of the work of the Council.
+    * iii. All documents and other material relating to the work of the CoCC shall be securely handled and held only between CoCC members and deleted after a report has been finalized.
+  * b. Majority of vote
+    * i. The quorum for a meeting of the Council is two members.
+    * ii. If an agreement cannot be reached between all three members of the Council, a decision shall be made by the vote of two members. A vote shall be stated in the Council meeting notes.
+  * c. Constructive approach
+    * All reports and recommendations by the Council shall be drafted with a constructive and solution-oriented approach.
+=== 3. Meetings of the CoCC ===
+  * Meetings of the CoCC shall be held upon request by a CoCC member, i.e. to discuss a possible own-initiative inquiry, and upon need to address a complaint.
+  * The CoCC shall meet with the representative of the board as necessary to keep the board updated on the work of the Council.
+=== 4. Complaints procedure ===
+  * a. A first contact is be established by email
+    * i. The email is replied with a standard reply explaining the procedure and the possible outcome
+    * ii. The complainant is invited to an interview with the CoCC
+    * iii. In a scenario where the CoCC wants to interview the person, it might receive their consent and propose that they might be interviewed by only one of the member of the council.
+  * b. An interview is conducted by one or more members of the CoCC. In this case the interview should be recorded for the other members of the CoCC to acquaint themselves with the complaint and the facts of the case as described by the complainant, depending on the nature of the issue and wishes of the complainant
+  * c. The CoCC identifies the issue at hand and makes a decision to deal with the request by one out of three options:
+    * i. proposing mediation,
+    * ii. issuing a report on the matter, to be submitted to the Council and the BoardCouncil and the Board,
+    * iii. closing the case without further inquiry justified by a motivated decision.
+  * d. Mediation
+    * i. If the matter regards a conflict between two or more individuals, attempts for mediation can be conducted by the CoCC, with the approval of all parties to the dispute.
+  * e. Report
+    * i. All complaints and issues examined by the board shall end with a report, stating the matter at hand and the proposed solution.
+    * ii. The report should state the complaint, describe the investigation of the CoCC, the outcome of the investigation and the proposed action, if any.
+    * iii. All suggestions and conclusions shall be presented in a positive and constructive manner, with the interests of everyone involved in mind.
+  * f. Case closed
+    * i. A case is formally closed when a report has been written and approved by the meeting of the CoCC.
+=== 5. Own-initiative inquiry ===
+  * a. The CoCC can decide by a simple majority to inquire at it’s own initiative into an issue which may need to be addressed on a general basis.