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Proposed Rules of Procedure of Council based on Rules of the PP-EU Conference in Manchester
PP-EU Conference December 1st/2nd 2012

Rules of Procedure for Council meetings

Art. 1 General

  • 1. This rules of procedure governs the course of the PP-EU Council meetings until decided otherwise.
  • 2. The Non-voting members have right to one delegate each.
  • 3. All delegates must present written authorization from the Member they are representing, unless they are designated International Coordinator or equivalent on their Member official website or are a Member themselves. Each person may represent as a delegate no more than 2 Members.
  • 4. Delegates of voting members are eligible to vote and put forward motions. Board is also eligible to put forward motions. All participants are eligible to put forward procedural motions.
  • 5. The Rules of Procedure must be adopted by a simple majority disregarding any abstentions and enter immediately into force.

Art. 2 Hearing Process

  • 1. The chair of the meeting shall be apointed by the Council.
  • 2. The chair may resign during the meeting. Then a new chair is elected.
  • 3. The chair may appoint vice-chairs to assist him, but remains in charge at all times.
  • 4. The chair leads the proceedings, recognizes speakers, and maintains decorum and order during the meeting.
  • 5. The chair announces the election and referendum results.
  • 6. Requests for the floor by local and remote delegates are acknowledged in the order received. In questionable cases the chair decides.
  • 7. The chair can yield the floor to speakers and the person who made the motion also out of turn.
  • 8. If a speaker deviates too much from the motion at hand, the chair admonishes him to speak to the subject.
  • 9. If a speaker disregards the warnings and calls to order of the chair, the chair may deny him the opportunity to speak.

Art. 3 Remote delegates

  • 1. The chair appoints a proxy through which the remote delegates may act.
  • 2. The remote delegates must state their screen name and join appropriate online discussion to communicate with the proxy.
  • 3. The remote delegates may request the floor to make a statement or ask a question by explicitly writing so. The proxy person will then request the floor on their behalf, be recognized by the chair in turn and read the statement or question aloud.
  • 4. On voting, the proxy will relay the full question to and the votes from the remote delegates.

Art. 4 Agenda

  • 1. The Board proposes an initial agenda draft.
  • 2. Each participant may propose changes or additions to the agenda.
  • 3. Changes to the agenda must be proposed in writing.
  • 4. The agenda must be approved before the debate starts.

Art. 5 Motions and countermotions

  • 1. The voting Members and Board members may make motions.
  • 2. The voting Members and Board members may make countermotions to the motions on the table.
  • 3. Motions and countermotions must be proposed in writing.
  • 4. Motions and countermotions are presented, debated and handled within the appropriate agenda item.
  • 5. Every motion or countermotion must come with a justication.
  • 6. Every motion or countermotion must have a subject that can be voted yes or no.
  • 7. Every countermotion has to point out clearly the difference to the orginal motion.

Art. 6 Voting

  • 1. Motions independent from others are voted on one after the other.
  • 2. Motions subsidiary to others are voted on before the main motion.
  • 3. Before a vote, the chair reads the question aloud.
  • 4. The full question is recoreded in the minutes.
  • 5. A motion or countermotion is passed by a simple majority of votes, unless the statutes states otherwise. Abstentions are not taken into account.
  • 6. The delegates vote by raising their green, red or white voting card.
  • 7. The tabulation of votes is performed by a tabulator named by the chair.
  • 8. All votes from all delegates will be recorded one by one, except for procedural motions. The results are summed up and recorded in the minutes. These delegates who wish their vote recorded may request so.
  • 9. All votes will be cast openly. As there are only delegates present and voting, there is no need for a secret voting.

Art. 7 Procedural Motions

  • 1. Procedural motions (on debating, voting, or electing) can be made and justified at any time out of normal speaking order. Requests for a procedural motion is made by delegates with a time-out signal (hands in the form of a “T”) to differentiate from a request for the floor.
  • 2. Procedural motions are the following:
    • a. Procedural motion to alter the order of the agenda;
    • b. Procedural motion to alter the order of the voting;
    • c. Procedural motion to table an agenda item;
    • d. Procedural motion to table a motion;
    • e. Procedural motion to suspend the meeting;
    • f. Procedural motion to limit floor time for speakers;
    • g. Procedural motion to close debate;
    • h. Procedural motion to call for a straw poll;
    • i. Procedural motion to modify a motion;
    • j. Procedural motion to re-elect the chair;
    • k. Procedural motion to change the Rules of Procedure;
  • 3. This enumeration is conclusive.
  • 4. In the event nothing else is ordained, in all these cases the debate shall be suspended until the motion is handled and the vote taken.
  • 5. Procedural motions are passed by simple majority. Abstentions are not taken into account.

Art. 8 Handling of Procedural Motions

  • 1. Amending the order of the agenda: A participant moves to amend the order of the agenda items which have not yet been debated. Upon passing of the motion, the new order is in force.
  • 2. Amending the order of elections: A participant moves to amend the order of votes which have not yet been decided. Upon passing of the motion, the new order is in force.
  • 3. Tabling of business: A participant moves to postpone one or more items of business until the next Concil meeting. Upon passing of the motion, the items in question shall not be further debated and the Board must schedule them for the next Concil meeting.
  • 4. Postpone indefinitely a motion: A participant moves to postpone indefinitely debate on one or more motions. On passing, the item(s) in question shall not be debated further.
  • 5. Recess: A participant moves a specific timespan in minutes for a break in the meeting. The chair may agree without a vote. If they is not in agreement, there follows a vote on the motion. If the motion is passed, the meeting shall recess immediately for the suggested number of minutes and resume the order of speakers afterwards.
  • 6. General limitation of debate: A paticipant moves a time limit for a speaker to have the floor. An exception can be made for the movant, a candidate, or the sitting chair. Upon passing of the motions the chair ensures that the limit is observed. The time limit can be changed at any time by another motion to limit debate.
  • 7. Closure: A participant moves to end discussion. The chairman announces the speakers currently on the list before calling for the vote. The motion has passed if no one takes against. Upon passing of the motion, the existing requests for the foor are recognized and the speaker list closed. The movant is allowed a closing argument and thereafter follows the vote on the motion in question.
  • 8. Reopen the speaking list: If the speaking list is currently closed, a passing of this motion would reopen the speaking list again.
  • 9. Straw votes: A participant may move that a straw vote be taken on up to three motions for which the Concil desires a general opinion. As long as the motion to adjourn is not being made the questions must directly relate to the question at hand. In elections, the question may not be directed at identifiable persons. Upon passing of the motion, the questions suggested shall undergo a straw vote. The results shall be recorded, but in no case have an immediate subsequent eject.
  • 10. Re-election of the chair: A participant moves to replace the current chair with another present person. If the motion passes the nominated person becomes the chair.
  • 11. Change the Rules of Procedure: A participant moves to change the Rules of Procedure. The change must be tended in writing. If the motion passes, the Rules of Procedure are so amended.

Art. 9 Online Meeting

  • 1. For an online meeting all participants are remote and therefore there is no need for a proxy, deviating from the Art. 3.
  • 2. Deviating from Art 5 No. 3: motions and countermotions must be proposed by email. An appropiate address will be announced by the chair at the beginning of the meeting.
  • Deviating from Art. 6: votes are given by division of the voting delegates having yes, nay and abstain as an option.
  • Deviating from Art. 7.: a procedural motion is indicated when somebody enters the room “procedural motion”.

Art. 10 Minutes

  • 1. The chair appoints the keeper of the minutes.
  • 2. The minutes record a summary of the debate and the decisions taken.
  • 3. The chair publishes the minutes within two weeks after the Meeting on the PP-EU website and announce the publication by mail to all Members and the Board.
  • 4. After publication the parties may object to the minutes within four weeks. If no objections have been tendered, the minutes stand accepted. If there are objection the chair corrects the minutes and the respite restarts.
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