5th_council_meeting_2019:other_items
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5th_council_meeting_2019:other_items [2019/09/06 16:20] – [Proposal 2] thomasg | 5th_council_meeting_2019:other_items [2019/11/22 16:40] – [Milano 2019 - Minutes - Board] exile | ||
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- | ====== | + | ===== Milano 2019 - Minutes - Board ===== |
- | ===== Motion 1 ===== | + | |
- | //Motion by PP??// | + | |
- | //Text.//\\ | + | * [[ppeu: |
- | Textexample\\ | + | |
- | Reasoning: The board shall be workable at all times.\\ | + | * [[https://pad.partito-pirata.it/ |
- | ====== Not finalised Proposals concerning the statutes ====== | ||
- | ===== Proposal 1 ====== | ||
- | |||
- | //Proposal by PPDE// | ||
- | |||
- | //Article 13 - Membership Fees//\\ | ||
+ | ===== Motions concerning the statutes ===== | ||
+ | ==== Motion 1 ==== | ||
+ | |||
+ | **Motion by PPDE** - passed unanimously | ||
+ | |||
+ | **Article 13 - Membership Fees**\\ | ||
+ | | ||
Change\\ | Change\\ | ||
(1) A fee is requested of the Ordinate Member parties.\\ | (1) A fee is requested of the Ordinate Member parties.\\ | ||
+ | |||
to\\ | to\\ | ||
- | (1) A fee is requested of Ordinary Members\\ | + | (1) A fee is requested of Ordinary Members.\\ |
- | + | ||
- | Reasoning: | + | Reasoning: |
- | + | ||
- | + | ==== Motion | |
- | ===== Proposal | + | |
- | + | **Motion | |
- | // | + | |
- | + | **Article 14 - Composition and Powers of the Council**\\ | |
- | //Article 14 - Composition and Powers of the Council//\\ | + | |
Change\\ | Change\\ | ||
(2) Council meetings are normally open to the public unless the Council itself decides otherwise for all or part of its proceedings.\\ | (2) Council meetings are normally open to the public unless the Council itself decides otherwise for all or part of its proceedings.\\ | ||
+ | |||
to\\ | to\\ | ||
(2) Council meetings are open to the public unless the Council itself decides otherwise for all or a part of the council meeting.\\ | (2) Council meetings are open to the public unless the Council itself decides otherwise for all or a part of the council meeting.\\ | ||
+ | |||
+ | Reasoning: simplified -' | ||
+ | |||
+ | ==== Motion 3 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ - motion passed | ||
+ | |||
+ | **Art. 23 – Audit**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
+ | to\\ | ||
+ | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
+ | Reasoning: editorial\\ | ||
+ | |||
+ | ==== Motion 4 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ - motion passed | ||
+ | |||
+ | **Article 25 – Change of Statutes**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCSL) and published according to the law.\\ | ||
+ | |||
+ | to\\ | ||
+ | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCS) and published according to the law.\\ | ||
+ | |||
+ | Reasoning: correct term " Registre de commerce et des sociétés (RCS)" see https:// | ||
+ | |||
+ | ==== Motion 5 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ - motion passed | ||
+ | |||
+ | **Art. 21 – Financial Provisions**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (7) The Board shall ensure that the annual accounts and the other documents | ||
+ | |||
+ | to\\ | ||
+ | (7) The Board shall ensure that the annual accounts and the other documents referred to in the law on not-for-profit associations are published within sixty (60) days on the PPEU wiki.\\ | ||
+ | |||
+ | Reasoning: Switch Belgium to Luxembourg plus prolonging deadlines\\ | ||
+ | |||
+ | ==== Motion 6 ==== | ||
- | Reasoning: | + | **Motion by PPDE**\\ |
+ | |||
+ | **Article 13 – Membership Fees**\\ - motion passed | ||
+ | |||
+ | Change\\ | ||
+ | (7) Members must pay their annual contribution between the first of January and the date of the annual Council meeting. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/ | ||
+ | |||
+ | to\\ | ||
+ | (7) Members must pay their annual contribution within 3 months after invoicing. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/ | ||
+ | |||
+ | Reasoning: | ||
+ | \\ | ||
+ | |||
+ | ==== Motion 7 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ - motion passed | ||
+ | |||
+ | **Article 16 - Composition and Powers of the Board**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The Board will have the faculty of special delegate. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | ||
+ | |||
+ | to\\ | ||
+ | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | ||
+ | |||
+ | Reasoning: Omit one oblivious sentence\\ | ||
+ | \\ | ||
+ | |||
+ | ==== Motion 8 ==== | ||
- | ===== Proposal 3 ====== | + | **Motion by PPDE**\\ - did not passed |
+ | |||
+ | **Art. 17 - Election of the Board Members**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (3) All nominations shall be done at least a month prior to the meeting at which the election takes place. \\ | ||
+ | |||
+ | to\\ | ||
+ | (3) All nominations shall be done at least a month prior to the meeting at which the election takes place. In case no nomination for Chairperson, | ||
+ | |||
+ | Reasoning: Lesson learned\\ | ||
+ | |||
+ | ==== Motion 9 ==== | ||
- | // | + | **Motion |
- | + | ||
- | //Art. 23 – Audit//\\ | + | **Art. 17 - Election of the Board Members**\\ |
+ | |||
+ | Change\\ | ||
+ | (11) An election of the Board must take place at the first council meeting of the year. \\ | ||
+ | |||
+ | to\\ | ||
+ | (11) An election of the Board must take place once a year. The time between elections shall not exceed 15 months.\\ | ||
+ | |||
+ | Reasoning: Lesson learnt, remember we had been hindered this year for an early council meeting\\ | ||
+ | |||
+ | ==== Motion 10 ==== | ||
+ | **Motion by PPDE**\\ - motion passed | ||
+ | |||
+ | **Art. 23 – Audit**\\ | ||
+ | |||
Change\\ | Change\\ | ||
(1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
to\\ | to\\ | ||
- | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors | + | (1) If, pursuant to the provisions applicable to, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors |
+ | |||
+ | Reasoning: Auditors are needed. As off today no need for expensive auditors is given.\\ | ||
- | Reasoning: follows\\ | + | ==== Motion 11 ==== |
- | ===== Proposal 3 ====== | + | **Motion by PPDE**\\ - withdrawn |
- | + | ||
- | // | + | **Article 25 – Change of Statutes**\\ |
- | + | ||
- | //Art. 23 – Audit//\\ | + | Change\\ |
+ | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a double majority of two-thirds of the votes cast by two-thirds of the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary. \\ | ||
+ | |||
+ | to\\ | ||
+ | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a majority of two-thirds of the votes cast by the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary. \\ | ||
+ | |||
+ | Reasoning: Delete " | ||
- | Change// | + | ==== Motion 12 ==== |
- | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | + | |
- | to// | + | **Motion by PPIS** |
- | (1) If, pursuant | + | |
- | Reasoning: follows // | + | **Adding a Code of Conduct Council to the PPEU**\\ |
- | ===== Proposal 4 ====== | + | Organs \\ |
- | //Proposal by PPDE// | + | this motion would add an extra organ to the current structure of the PPEU. In addition to Article 14 (the council) and article 16 (the board) an additional body The Code of Conduct Council will be added on. \\ |
- | //Article 25 – Change | + | The purpose |
- | Change// | + | --- \\ |
- | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCSL) and published according to the law. // | + | Code of Conduct Council \\ |
- | to// | + | 1. Elections |
- | (3) Any decision amending | + | |
- | Reasoning: correct term " Registre de commerce et des sociétés (RCS)" see https://www.rcsl.lu/ // | + | 2. The Code of Conduct Council has mediation and assistance in the event of disagreement, |
+ | 3. The Code of Conduct Council is independent in its work. \\ | ||
- | ===== Proposal 5 ====== | + | 4. Pirate affiliates, PPEU board and individual members can refer cases to the Code of Conduct council and the Code of Conduct Council can also take action on their own initiative. \\ |
- | //Proposal by PPDE// | + | 5. The Code of Conduct Council makes recommendations and decisions that it recommends the PPEU board to execute. \\ |
- | //Article 25 – Change | + | 6. Upon choosing members |
- | Change// | + | 7. The appointment of a member of the Code of Conduct Council is in keeping with the appointment time of the PPEU board. \\ |
- | (3) Any decision amending | + | |
- | to// | ||
- | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCS) and published according to the law. // | ||
- | Reasoning: correct term " Registre de commerce et des sociétés | + | ===== Other Motions ===== |
+ | |||
+ | ==== Motion 1 ==== | ||
+ | |||
+ | **Motion by PPIT** - motion passed | ||
+ | |||
+ | - ECI (https://ec.europa.eu/citizens-initiative/public/welcome) " | ||
+ | sharing for private and not commercial use all over European Union. \\ | ||
+ | A Committee will be founded and registered in Italy: ECI complete text will be available soon in draft so everyone can see it before our meeting. \\ | ||
- | ===== Proposal 6 ====== | + | We would like to be able to sign the official document in Milan, so the request of ECI can start. \\ |
- | //Proposal by PPDE// | + | Be aware that we will need at least seven Pirates from different EU countries! |
+ | |||
- | //Art. 21 – Financial Provisions\\ | + | ==== Motion 2 ==== |
+ | |||
+ | **Motion by PPIT** - motion passed | ||
+ | |||
+ | - A communication group at EU level \\ | ||
- | Change// | + | \\ |
- | (7) The Board shall ensure | + | After last European Election, we all Pirates demonstrated |
+ | We agree that before 31 December 2019 all members will provide a list of tools to be approved upon at the first Council Meeting | ||
- | to// | ||
- | (7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki. // | ||
- | Reasoning: Switch Belgium to Luxembourg | + | ==== Motion 3 ==== |
+ | **Motion by PPIS** - motion passed | ||
- | ===== Proposal 7 ====== | + | The CoC Council would work on the basis of the following: |
- | //Proposal by PPDE// | + | It is suggested the Code of Conduct Council work based on the following manifesto: |
- | //Art. 21 – Financial Provisions\\ | + | Respect for Diversity & Inclusion: |
+ | We avoid comments, actions or propaganda that encourages discrimination related to gender, gender expression, race, ethnicity, religion, sexual orientation, | ||
- | Change// | + | Respect Freedom of Expression: |
- | (7) The Board shall ensure that the annual accounts | + | We support an individual' |
- | to// | + | Commitment |
- | (7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki. // | + | We will not engage |
- | Reasoning: Delete Belgium and simplify the process | + | Rejection of Sexual Harassment: |
+ | We understand sexual harassment as unwanted physical contact or insinuation of a sexual nature, as well as displaying images, drawings or visual representations of any kind that objectify members of any gender or reinforce oppression.// | ||
+ | Respect for Privacy: | ||
+ | Safeguard the privacy of members, individuals and paricipants in PPEU events, and agree to follow the Code of Conduct as well as the CoC Council' | ||
+ | Facilitate Participation & Collaboration: | ||
+ | We work to create an environment that facilitates participation for all participants, | ||
+ | We Care about the Integrity and Health of the Community: | ||
+ | We value the health of the community and will not engage in behavior that can negatively impact it. | ||
+ | Support Positive Interactions Among members: | ||
+ | We are committed to engaging constructively with others at all times. We will not tolerate bullying, including requesting or mobilizing others, either in person or online, to bully others. | ||
+ | ==== Motion 4 ==== | ||
+ | **Motion by PPBE** - motion passed | ||
+ | The motion is from the PP-BE to transform it from ordinary member to observer. The prove of the vote is on the wiki.ppeu members. |
/var/www/wiki.ppeu.net/web/data/pages/5th_council_meeting_2019/other_items.txt · Last modified: 2020/06/21 18:52 by exile