5th_council_meeting_2019:other_items
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5th_council_meeting_2019:other_items [2019/09/06 20:35] – thomasg | 5th_council_meeting_2019:other_items [2019/11/02 16:45] – [Motion 9] bastian | ||
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- | ==== Motions concerning the statutes ==== | + | ===== Motions concerning the statutes ===== |
==== Motion 1 ==== | ==== Motion 1 ==== | ||
- | //Motion by PP??// | + | |
+ | **Motion by PPDE** | ||
+ | |||
+ | **Article 13 - Membership Fees**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (1) A fee is requested of the Ordinate Member parties.\\ | ||
+ | |||
+ | to\\ | ||
+ | (1) A fee is requested of Ordinary Members.\\ | ||
+ | |||
+ | Reasoning: simplified\\ | ||
+ | |||
+ | ==== Motion 2 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ | ||
+ | |||
+ | **Article 14 - Composition and Powers of the Council**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (2) Council meetings are normally open to the public unless the Council itself decides otherwise for all or part of its proceedings.\\ | ||
+ | |||
+ | to\\ | ||
+ | (2) Council meetings are open to the public unless the Council itself decides otherwise for all or a part of the council meeting.\\ | ||
+ | |||
+ | Reasoning: simplified -' | ||
+ | |||
+ | ==== Motion 3 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ | ||
+ | |||
+ | **Art. 23 – Audit**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
+ | to\\ | ||
+ | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
+ | Reasoning: editorial\\ | ||
+ | |||
+ | ==== Motion 4 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ | ||
+ | |||
+ | **Article 25 – Change of Statutes**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCSL) and published according to the law.\\ | ||
+ | |||
+ | to\\ | ||
+ | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCS) and published according to the law.\\ | ||
+ | |||
+ | Reasoning: correct term " Registre de commerce et des sociétés (RCS)" see https://www.rcsl.lu/ | ||
+ | |||
+ | ==== Motion 5 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ | ||
+ | |||
+ | **Art. 21 – Financial Provisions**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (7) The Board shall ensure that the annual accounts and the other documents | ||
+ | |||
+ | to\\ | ||
+ | (7) The Board shall ensure that the annual accounts and the other documents referred to in the law on not-for-profit associations are published within sixty (60) days on the PPEU wiki.\\ | ||
+ | |||
+ | Reasoning: Switch Belgium to Luxembourg plus prolonging deadlines\\ | ||
+ | |||
+ | ==== Motion 6 ==== | ||
- | //Text.//\\ | + | **Motion by PPDE**\\ |
- | Textexample\\ | + | |
+ | **Article 13 – Membership Fees**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (7) Members must pay their annual contribution between the first of January and the date of the annual Council meeting. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/3-majority of the votes cast to delay their annual contribution for up to one year or relieve them of the payment or a part of it. The member party concerned may not vote on such a decision.\\ | ||
+ | |||
+ | to\\ | ||
+ | (7) Members must pay their annual contribution within 3 months after invoicing. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/3-majority of the votes cast to delay their annual contribution for up to one year or relieve them of the payment or a part of it. The member party concerned may not vote on such a decision. | ||
+ | |||
+ | Reasoning: simplify the process | ||
+ | \\ | ||
+ | |||
+ | ==== Motion 7 ==== | ||
+ | |||
+ | **Motion by PPDE**\\ | ||
+ | |||
+ | **Article 16 - Composition and Powers of the Board**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The Board will have the faculty of special delegate. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | ||
+ | |||
+ | to\\ | ||
+ | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | ||
+ | |||
+ | Reasoning: Omit one oblivious sentence\\ | ||
+ | \\ | ||
+ | |||
+ | ==== Motion 8 ==== | ||
- | Reasoning: The board shall be workable | + | **Motion by PPDE**\\ |
+ | |||
+ | **Art. 17 - Election of the Board Members**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (3) All nominations | ||
+ | |||
+ | to\\ | ||
+ | (3) All nominations shall be done at least a month prior to the meeting at which the election takes place. In case no nomination for Chairperson, | ||
+ | |||
+ | Reasoning: Lesson learned\\ | ||
+ | |||
+ | ==== Motion 9 ==== | ||
- | ==== Draft proposals concerning the statutes | + | **Motion by PPDE**\\ |
+ | |||
+ | **Art. 17 - Election of the Board Members**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (11) An election of the Board must take place at the first council meeting of the year. \\ | ||
+ | |||
+ | to\\ | ||
+ | (11) An election of the Board must take place once a year. The election period shall not last longer than 15 months and less than 9 months.\\ | ||
+ | |||
+ | Reasoning: Lesson learnt, remember we had been hindered this year for an early council meeting\\ | ||
+ | |||
+ | ==== Motion 10 ==== | ||
- | **Typos etc.** | + | **Motion by PPDE**\\ |
- | === Proposal | + | |
+ | **Art. 23 – Audit**\\ | ||
+ | |||
+ | Change\\ | ||
+ | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | ||
+ | |||
+ | to\\ | ||
+ | (1) If, pursuant to the provisions applicable to, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors according to Art. 23 (2).\\ | ||
+ | |||
+ | Reasoning: Auditors are needed. As off today no need for expensive auditors is given.\\ | ||
- | //Proposal by PPDE// | + | ==== Motion 11 ==== |
- | //Article | + | **Motion by PPDE**\\ |
+ | |||
+ | **Article | ||
+ | |||
+ | Change\\ | ||
+ | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a double majority of two-thirds of the votes cast by two-thirds of the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary. \\ | ||
+ | |||
+ | to\\ | ||
+ | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a majority of two-thirds of the votes cast by the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary. \\ | ||
+ | |||
+ | Reasoning: Delete " | ||
+ | ==== Motion 12 ==== | ||
- | Change\\ | + | **Motion by PPIS** //Recieved 03.10.2019 00:28 CEST// |
- | (1) A fee is requested of the Ordinate Member parties.\\ | + | |
- | to\\ | + | **Adding a Code of Conduct Council to the PPEU**\\ |
- | (1) A fee is requested | + | |
- | Reasoning: follows | + | Organs |
+ | this motion would add an extra organ to the current structure of the PPEU. In addition to Article 14 (the council) and article 16 (the board) an additional body The Code of Conduct Council will be added on. \\ | ||
- | === Proposal 2 === | + | The purpose of the CoC council is to provide a place for possible disputes and to promote an inclusive and diverse culture among European Pirate Parties allowing the PPEU to lead by example. The council will function with confidentiality and adhere to sound and good privacy practices regading all information related to ´´ |
- | //Proposal by PPDE//\\ | + | --- \\ |
+ | Code of Conduct Council | ||
- | //Article 14 - Composition | + | 1. The board accepts nominations |
- | Change\\ | + | 2. The Code of Conduct |
- | (2) Council | + | |
- | to\\ | + | 3. The Code of Conduct |
- | (2) Council | + | |
- | Reasoning: follows | + | 4. Pirate affiliates, PPEU board and individual members can refer cases to the Code of Conduct council and the Code of Conduct Council can also take action on their own initiative. |
- | === Proposal 3 === | + | 5. The Code of Conduct Council makes recommendations and decisions that it recommends the PPEU board to execute. \\ |
- | //Proposal by PPDE//\\ | + | 6. Upon choosing members of the Code of Conduct Council, special competence in human relations, independent working methods and general trust among members of the PPEU should be assessed. It is desirable that they have previously held confidential positions within their party or PPEU. Members of the Code of Conduct Council shall not perform any other held positions for the PPEU while they are members of the Code of Conduct Council. |
- | //Art. 23 – Audit//\\ | + | 7. The appointment of a member of the Code of Conduct Council is in keeping with the appointment time of the PPEU board. \\ |
- | Change\\ | + | //It is suggested |
- | (1) If, pursuant to the provisions applicable to it, the Association | + | |
- | to\\ | + | Respect for Diversity & Inclusion: |
- | (1) If, pursuant to the provisions applicable | + | We avoid comments, actions or propaganda that encourages discrimination related |
- | Reasoning: Not to not\\ | + | Respect Freedom of Expression: \\ |
+ | We support an individual' | ||
- | === Proposal 4 === | + | Commitment |
- | + | We will not engage in any type of violence | |
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Article 25 – Change of Statutes// | + | |
- | + | ||
- | Change\\ | + | |
- | (3) Any decision amending the Statutes shall be submitted | + | |
- | + | ||
- | to\\ | + | |
- | (3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCS) and published according to the law.\\ | + | |
- | + | ||
- | Reasoning: correct term " Registre de commerce et des sociétés (RCS)" see https:// | + | |
- | + | ||
- | === Proposal 5 === | + | |
- | + | ||
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Art. 21 – Financial Provisions\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (7) The Board shall ensure that the annual accounts and the other documents | + | |
- | + | ||
- | to\\ | + | |
- | (7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki.\\ | + | |
- | + | ||
- | Reasoning: Switch Belgium to Luxembourg\\ | + | |
- | + | ||
- | === Proposal 6 === | + | |
- | + | ||
- | Proposal by PPDE\\ | + | |
- | + | ||
- | //Art. 21 – Financial Provisions\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (7) The Board shall ensure that the annual accounts and the other documents | + | |
- | + | ||
- | to\\ | + | |
- | (7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki.\\ | + | |
- | + | ||
- | Reasoning: Delete Belgium and simplify the process\\ | + | |
- | + | ||
- | **Major changes** | + | |
- | + | ||
- | === Proposal 7 === | + | |
- | + | ||
- | Proposal by PPDE\\ | + | |
- | + | ||
- | //Article 13 – Membership Fees\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (7) Members must pay their annual contribution between the first of January and the date of the annual Council meeting. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/ | + | |
- | + | ||
- | to\\ | + | |
- | (7) Members must pay their annual contribution within 30 days after invoicing. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/ | + | |
- | + | ||
- | Reasoning: simplify the process\\ | + | |
- | + | ||
- | === Proposal 8 === | + | |
- | + | ||
- | Proposal by PPDE\\ | + | |
- | + | ||
- | Article 16 - Composition and Powers of the Board\\ | + | |
- | + | ||
- | Change\\ | + | |
- | + | ||
- | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The Board will have the faculty of special delegate. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | + | |
- | + | ||
- | to\\ | + | |
- | (9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect. \\ | + | |
- | + | ||
- | Reasoning: Omit one oblivious sentence\\ | + | |
- | + | ||
- | === Proposal 9 === | + | |
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Art. 17 - Election | + | |
- | + | ||
- | Change\\ | + | |
- | (3) All nominations shall be done at least a month prior to the meeting at which the election takes place. \\ | + | |
- | + | ||
- | to\\ | + | |
- | (3) All nominations shall be done at least a month prior to the meeting at which the election takes place. In case no nomination for Chairperson, | + | |
- | + | ||
- | Reasoning: Lesson learned\\ | + | |
- | + | ||
- | === Proposal 10 === | + | |
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Art. 17 - Election of the Board Members\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (11) An election of the Board must take place at the first council meeting of the year. \\ | + | |
- | + | ||
- | to\\ | + | |
- | (11) An election of the Board must take place once a year. The election period shall not last longer than 15 months.\\ | + | |
- | + | ||
- | Reasoning: Lesson learnt, remember we had been hindered this year for an early council meeting\\ | + | |
- | + | ||
- | === Proposal 11 === | + | |
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Art. 23 – Audit\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d' | + | |
- | + | ||
- | to\\ | + | |
- | (1) If, pursuant to the provisions applicable to, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors according to Art. 23 (2).\\ | + | |
- | + | ||
- | Reasoning: Auditors are needed. As off today no need for expensive auditors is given.\\ | + | |
- | + | ||
- | === Proposal 12 === | + | |
- | //Proposal by PPDE//\\ | + | |
- | + | ||
- | //Article 25 – Change of Statutes\\ | + | |
- | + | ||
- | Change\\ | + | |
- | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a double majority of two-thirds of the votes cast by two-thirds of the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary. \\ | + | |
- | + | ||
- | to\\ | + | |
- | + | ||
- | (2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present | + | |
- | + | ||
- | Reasoning: Delete " | + | |
+ | Rejection of Sexual Harassment: \\ | ||
+ | We understand sexual harassment as unwanted physical contact or insinuation of a sexual nature, as well as displaying images, drawings or visual representations of any kind that objectify members of any gender or reinforce oppression. \\ | ||
+ | Respect for Privacy: \\ | ||
+ | Safeguard the privacy of members, individuals and paricipants in PPEU events, and agree to follow the Code of Conduct as well as the CoC Council' | ||
+ | Facilitate Participation & Collaboration: | ||
+ | We work to create an environment that facilitates participation for all participants, | ||
+ | We Care about the Integrity and Health of the Community: \\ | ||
+ | We value the health of the community and will not engage in behavior that can negatively impact it. \\ | ||
+ | Support Positive Interactions Among members: \\ | ||
+ | We are committed to engaging constructively with others at all times. We will not tolerate bullying, including requesting or mobilizing others, either in person or online, to bully others.// \\ | ||
+ | ===== Other Motions ===== | ||
+ | |||
+ | ==== Motion 1 ==== | ||
+ | |||
+ | **Motion by PPIT** | ||
+ | |||
+ | - ECI (https:// | ||
+ | sharing for private and not commercial use all over European Union. \\ | ||
+ | A Committee will be founded and registered in Italy: ECI complete text will be available soon in draft so everyone can see it before our meeting. \\ | ||
+ | We would like to be able to sign the official document in Milan, so the request of ECI can start. \\ | ||
+ | Be aware that we will need at least seven Pirates from different EU countries! | ||
+ | |||
+ | ==== Motion 2 ==== | ||
+ | |||
+ | **Motion by PPIT** | ||
+ | |||
+ | - A communication group at EU level \\ | ||
+ | Pirate Party of Italy already created a dedicated Mattermost server "ready to use" (also for the meeting). \\ | ||
+ | After last European Election, we all Pirates demonstrated that we actually are a great international movement. What we need now is also | ||
+ | to continue communicate things and spread news both from our elected MEP and from our PP's all over Europe in a common way, coordinating and sharing all our resources. \\ | ||
/var/www/wiki.ppeu.net/web/data/pages/5th_council_meeting_2019/other_items.txt · Last modified: 2020/06/21 18:52 by exile