PPEU wiki

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
==== Minutes ====

**3rd Meeting of the 10th PPEU Board - Sunday the 4th of May, 18:30 CEST / 16:30 UTC**\\

Meeting is remote\\

**Members of the Board**\\

C: Florian Roussel\\
VC: Lenya Rún\\
VC: Sara Hjalmarsson\\
TR: Alessandro Ciofini\\
BM: Babak Tubis\\
BM: Giuseppe Calandra (cal)\\
BM: Marek Barbuš\\
BM: Mili Sloukova\\
BM: Ute Elisabeth Gabelmann\\

**Standing invitations**\\

Mattias Bjärnemalm, Pirate Parties Network Officer\\


**Meeting opened at: 18:35**\\

Meeting chaired by: Florian\\

Secretary for this meeting: Sara and collectivity]\\

Recording: https://owncloud.ag-technik.de/s/fSiMQHRn6nAz729\\

Pad: [https://etherpad.pp-international.net/p/Board10Meeting3](https://etherpad.pp-international.net/p/Board10Meeting3)\\

RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>\\

**Participants:**\\
C: Florian Roussel\\
VC: Sara Hjalmarsson\\
TR: Alessandro Ciofini\\
BM: Ute Elisabeth Gabelmann\\
BM: Mili Sloukova (joined at 18:43)\\

**Excused:**\\

**Not excused:**\\
VC: Lenya Rún\\
BM: Babak Tubis\\
BM: Giuseppe Calandra (cal)\\
BM: Marek Barbuš\\


**Guests:**\\
Numero6\\
Exile\\
PiratesOnAir\\

**Agenda:**\\

**0. Formalities**\\

0.1 Election of meeting chair\\
0.2 Election of meeting Secretary\\
0.3 Approval of the agenda\\
0.4 Approval of the minutes of the last meeting: [[https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_02]]\\
0.5 Confirmation of any decisions taken in between meetings\\
0.6 Written reports\\

**1. Decisions without discussions**\\

1.1 Time and place for next board meeting\\

**2. Decisions with discussions**\\

2.1 Rephrasing of the Secretary General Position\\

2.2 Opening of the Secretary General Position and Associated Recruitement\\
2.3 Activating the Outreach Form on PPEU to stakeholders\\

2.4 Communication of a complaint to the Code of Conduct Council\\

**3. Discussions without decisions**\\

3.1 Ongoing Projects Update\\

**4. Any other business**\\

4.1 Update on the Spanish Electricity Outage\\

Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda\\

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus\\


**Minutes:**\\

**0.1 Election of meeting chair**\\

The meeting elected Florian as meeting chair\\

**0.2 Election of meeting Secretary**\\

The meeting elected Sara as meeting secretary and agreed that we would work collectively on the minutes in the pad\\

**0.3. Approval of the agenda:**\\

Yes: Florian, Alessandro, Lily, Sara\\
No: \\
Abstain:  \\

**0.4. Approval of the minutes of the last meetings**\\

https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_02

Yes: Florian, Alessandro, Lily, Sara\\
No: \\
Abstain: \\

**0.5 Confirmation of any decisions taken in between meetings**\\

Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board. \\

No decisions were taken in between meetings.\\

**0.6 Written reports** \\

Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\

Alessandro: all 2025 PPEU membership fees were dispatched and published in our wiki here: https://wiki.ppeu.net/doku.php?id=ppeu:members:fees\\

**1. Decisions without discussions**\\

**1.1 Time and place for next board meeting**\\

Sunday the 25th of May 2025 at 18:30 CEST / 16:30 UTC as decided during the 2nd Board Meeting.\\

**2. Decisions with discussions**\\

**2.1 Rephrasing of the Secretary General Position**\\

Proposal 1:\\
Keep the original proposal : https://discourse.european-pirateparty.eu/t/first-draft-of-the-secretary-general-role-description/902

Yes: Lily\\
No: Alessandro, Florian \\
Abstain: Sara, Mili\\

Proposal 2:\\
The board validates the following document as the updated Secretary General Position : https://cloud.emerodh.me/s/s5wjjjixDi2kdcy
The updated document rephrases how the Secretary General powers can be exercised.\\

Yes: Florian, Sara, Lily\\
No: Alessandro\\
Abstain: Mili\\

Proposal 3:\\
Revise the document and post a new version to be decided on Discourse by Wednesday May 7th.\\

Yes: Florian, Sara, Lily, Alessandro, Mili \\
No: \\
Abstain: \\

**2.2 Opening of the Secretary General Position and Associated Recruitment**\\

Proposal:\\

A) The board appoints Alessandro, Mili and Lily as the recruitment committee for the Sec. Gen. position, and mandates them to do the following:\\
1) open up a call for application that shall run from May 14th to May 31st at 23:59 CEST\\
2) if needed, shortlist the applicants down to 3 candidates\\
3) set up interviews with all shortlisted candidates, to be held between June 2nd and June 8th, and shall be open to all board members.\\
4) provide a recommendation for a decision to be taken by the board by June 15th.\\

B) the board clarifies that the position is an unpaid position with an expected workload of 5-10 hours a week, and that the mandate is for one year, with the possibility of renewal by the next board. The starting date shall be agreed upon by the selected candidate.\\

Yes: Florian, Sara, Lily, Mili\\
No: Alessandro \\
Abstain: \\

**2.3 Activating the Outreach Form on PPEU to stakeholders**\\

The board approves the diffusion of the Outreach Form on PPEU to stakeholders named "The European Pirate Party and You". (See link in mattermost)

Yes: Sara, Florian,\\
No: \\
Abstain: Alessandro, Mili, Lily\\

Meeting closed at: 19:34 CEST / 17:34 UTC\\

THE BELOW POINTS WERE NOT COMPLETED DUE TO NOT HAVING ENOUGH PEOPLE PRESENT\\

**2.4 Communication of a complaint to the Code of Conduct Council**\\
THIS WILL BE SUBMITTED AS AN ASYNCRHONOUS VOTE ON DISCOURSE, WITH THE MODIFICATIONS SUGGESTED BY LILY\\

The board submits the following complaint to the Code of Conduct Council : https://cloud.emerodh.me/s/6fffa5cfB39YHq8\\

Yes: \\
No: \\
Abstain: \\

**3. Discussions without decisions**\\

**3.1 Ongoing Projects Update**\\
DISPLACED TO NEXT BOARD MEETING\\

- IGF\\
- Onboarding Kit\\

Alessandro will be in Oslo on Sunday, June 22nd to help with the preparations before the IGF starts and also on Monday\\

**4. AOB**\\
DISPLACED TO NEXT BOARD MEETING\\

**4.1 Update on the Spanish Electricity Outage**\\

Next meeting: 25-05-2025, 18:30 CEST / 16:30 UTC\\