PPEU wiki

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
==== Minutes ====

**8th Meeting of the 10th PPEU Board - September 21st 2025, 18:30 CEST / 16:30 UTC**\\

Meeting is remote\\



**Members of the Board**\\

C: Florian Roussel\\

VC: Sara Hjalmarsson\\

TR: Alessandro Ciofini\\

BM: Babak Tubis\\

BM: Giuseppe Calandra (cal)\\

BM: Mili Sloukova\\

BM: Ute Elisabeth Gabelmann\\

**Standing invitations**\\

Mattias Bjärnemalm, Secretary General\\



**Meeting opened at: 18:40**\\

Meeting chaired by: [[decided under point 0.1]]\\

Secretary for this meeting: [[decided under point 0.2]]\\

Recording: https://owncloud.ag-technik.de/s/MnA745qw5td9oMJ\\

Pad: [https://etherpad.pp-international.net/p/BoardXMeetingX](https://etherpad.pp-international.net/p/Board10Meeting8)\\

RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>\\

**Participants:**\\
C: Florian Roussel\\
VC: Sara Hjalmarsson\\
BM: Giuseppe Calandra (cal)\\
BM: Mili Sloukova (joined 18:53 CEST)\\
BM: Babak Tubis (joined 19:22 CEST)\\

**Excused:**\\


**Not excused:**\\
TR: Alessandro Ciofini\\

BM: Ute Elisabeth Gabelmann\\

**Guests:**\\
Mattias Bjärnemalm, Secretary General\\
Pirates on Air\\
Numero6\\
Bastian\\
ThomasG\\

**Agenda:**\\

**0. Formalities**\\

0.1 Election of meeting chair\\

0.2 Election of meeting Secretary\\

0.3 Approval of the agenda\\

0.4 Approval of the minutes of the last meeting: [[https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_07]]\\

0.5 Notice of any decisions taken in between meetings\\

0.6 Written reports\\
0.6.1 Secretary General report

0.6.2 Chairperson report

**1. Decisions without discussions**\\

1.1 Time and place for next board meeting\\

**2. Decisions with discussions**\\
2.1 Initation of dismissal procedure for Babak and Lily\\
2.2 Request to the Secretary General to provide proposals for an in person Council Meeting\\
2.3 Request to the General Secretariat for help with surveying Members' Needs\\
2.4 Request from the Secretary General for access to all Social Media accounts\\
2.5 Request from the Secretary General for access to all IT systems\\

**3. Discussions without decisions**\\
3.1 Introduction of the new Management team\\
3.2 Work Plan for next year\\
3.3 Update on Registeration\\
3.4 Request for updates on the Code of Conduct Council and its ongoing procedures\\

**4. Any other business**\\

Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda\\

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus\\



**Minutes:**\\

**0.1 Election of meeting chair**\\

The meeting elected Florian as meeting chair\\

**0.2 Election of meeting Secretary**\\

The meeting elected Sara as meeting secretary and agreed that we would work collectively on the minutes in the pad\\

**0.3. Approval of the agenda:**\\

Yes: Florian, Sara, cal\\

No: \\

Abstain:  \\

**0.4. Approval of the minutes of the last meetings**\\
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_07

Yes: Florian,  Sara, cal\\

No: \\

Abstain: \\

**0.5 Notice of any decisions taken in between meetings**\\
No decisions were taken between meetings

**0.6 Written reports** \\

Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB). \\

0.6.1 Sec.Gen.report\\
The report can be found in full here: https://discourse.european-pirateparty.eu/t/report-secretary-general-september-2025/1876\\


0.6.2 Chairperson report
- Preparation of the Council Meeting
- Chairing of the Council Meeting
- Follow-up by email after the Council Meeting (with former Board Members, correction of minutes, outreach to the Romanian Pirates)
- Attempted to register the Board in the business registers (impossible because of a lack of information from a Board Member)
- Preparation of the Board Meeting
- Coordination with PsychedeliCare, agoracitizen.network and VoteIT
- Continued reasearch into social media setups (Friendica, Mastodon) and a social media management tool (Mixpost, based on reviews done by the French Pirates)
- Assisted with IT accesses and Discourse spams

**1. Decisions without discussions**\\

**1.1 Time and place for next board meeting**\\

Proposition : set Board Meetings by default to the last sunday of every month at 18:30 CE(S)T, with the next meeting planned for the 19th of October 2025.\\

Yes:Florian, Sara, cal, Mili\\
No:\\
Abstain:\\

**2. Decisions with discussions**\\

2.1 Initation of dismissal procedure for Babak and Lily\\
The Board Members were absent without giving prior notice, from the 5th, 6th and 7th Board Meetings.

Yes: Florian, Mili\\
No: Sara\\
Abstain: cal\\

2.2 Request to the Secretary General to provide proposals for an in person Council Meeting\\

Proposal : The Board tasks the Secretary General to propose an in person Council Meeting to be organised at the start of next year (when the Board will be renewed), no later than during the Board Meeting in November.


Yes: Florian, Sara, Mili, cal \\
No: \\
Abstain: \\

2.3 Request to the General Secretariat for help with surveying Members' Needs\\

Proposal: The board requests the Secretary General to collect the member's current contact details, before next board meeting, so the member's needs and expectations can be effectively surveyed at the earliest possible time.\\

Yes: Florian, Sara, Mili, cal\\
No: \\
Abstain: \\

2.4 Request from the Secretary General for access to all Social Media accounts\\

Proposal: the board apoints Florian to ensure that the Secretary General gets full access to all Social Media accounts of the Organisation\\

Yes: Sara, Florian, Mili, cal\\
No: \\
Abstain: \\

2.5 Request from the Secretary General for access to all IT systems\\

Proposal: the board apoints Florian to ensure that the Secretary General gets full access to all IT systems of the Organisation\\

Yes: Sara, Florian, cal, Mili\\
No: \\
Abstain: \\

**3. Discussions without decisions**\\

3.1 Introduction of the new Management team\\

A presentation of the new management team can be found here: Https://discourse.european-pirateparty.eu/t/presentation-of-the-management-team/1877\\

Sara: what are the volume hours expected from the Team Lead ?
Mab: 4-6 hours, shouldn't be much higher to not create a dependency on high workload volunteering.
Sara: How can we direct volunteers to join the structure ?
Mab: In the future we will have a portal for this (webpage). For now, Discourse is best to answer volunteering calls, or LinkedIn though the organisation's page.
Sara: What should we tell interested candidates?
Mab: There will be a website, but for now there is information in the Discourse thread. Ask them to read that thread or follow the Secretariat on LinkedIn.
Cal: Can we meet them ?
Mab: If needed on a specific topic they could attend a Board Meeting, but that would take a significant amount of time out of their expected hours commited to the organisation.

3.2 Work Plan for next year\\
Florian: this is for everyone to have in mind the opportunity of establishing a Work Plan; it would take into account the Secretariat and possibly inputs from the needs & expectations survey.
Mab: it would be good if it contained an update to the Board's RoP to integrate Secretariat considerations.
Bastian : For surveys, you are invited to use the Limesurvey of PPI. 

3.3 Update on Registration\\

Florian: Missing information from Lily.
Mab: Reaching out to the Luxembourgish authorities to know if i can go ahead even with lacking information or should update with everything at once.

3.4 Request for updates on the Code of Conduct Council and its ongoing procedures\\

Sara: I will reach out to them, and report during the next board meeting.

**4. AOB**\\

4.1 Icelandic Pirates General Assembly

Sara: PPIS has made progress on the issues that has prevented them from being active this year. I expect them to catch up on issues such as payment and representations soon. I will also provide a brief report on Discourse.

Meeting closed at: 19:35 CE(S)T / 16:35 UTC\\

Next meeting: 19th of October 2025, 18:30 CE(S)T / 16:30 UTC\\