pp-eu:board-meeting07

Minutes

Meeting 10 of the 7th PPEU board 13.12.2022, 21:00 CET/20:00 UTC Meeting is remote
Members of the Board

C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Florie Marie (PP-FR)
VC: Alessandro Ciofini (PP-SE)
TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH)
BM: Jasmin Feratovic (PP-SI)
BM: Jan Mareš (PP-CZ)
BM: Cedric Levieux (PP-FR)
BM: Etienne Evelin (PP-FR)
BM: Petr Kocourek (PP-CZ)
Meeting opened at: 21:15 CET
Meeting chaired by: Mikuláš
Secretary for this meeting: Alessandro
Recording: https://owncloud.ag-technik.de/s/Wf9xLWbLL4SjaxH
Pad: https://etherpad.pp-international.net/p/Board7Meeting11
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021
Participants: C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Florie Marie (PP-FR)
VC: Alessandro Ciofini (PP-SE)\\ TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH) reading the Pad and monitoring (broadcast via PoA)
BM: Etienne Evelin (PP-FR)
BM: Cedric Levieux (PP-FR)
BM: Jan Mareš (PP-CZ)
BM: Petr Kocourek (PP-CZ)

Excused: BM: Jasmin Feratovic (PP-SI)

Not excused:

Guests: Mattias Bjärnemalm (Mab), Pirate Network Officer for the Pirate delegation in the European Parliament
Lukáš Doležal (PP-CZ)

Agenda:
0.1. Approval of the agenda
0.2. Approval of the minutes of the last meeting: https://etherpad.pp-international.net/p/Board7Meeting10

1. AOB
1.1 Proposal from the French Pirates regarding the upcoming Council meeting in Strasbourg
1.2 CEEP: selection of thematic coordinators
1.3 CEEP: possible new chapters
2. Next meeting / schedule

60 minutes max. as meeting time
—

Minutes: 0.1. Approval of the agenda:
https://etherpad.pp-international.net/p/Board7Meeting11
Remark (Bastian): Is there a rationale for calling an extraordinary board meeting with 4 days notice?
Cédric : Yes, we said two weeks after the previous one for this meeting

Yes: Florie, Etienne, Cedric, Alessandro, Mikuláš, Jan, Petr
No: Bastian
Abstain:

Agenda is approved
0.2. Approval of the minutes of the last meetings https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting07_10

Yes: Florie Etienne, Jan, Cédric, Mikuláš
No: \\ Abstain: Alessandro, Bastian, Petr

1. AOB 1.1 Proposal from the French Pirates regarding the upcoming Council meeting in Strasbourg

Etienne is preseting now the PPFR proposal: estimation is around 100 persons
The proposed venue has huge space and great internet connection
We have two spaces there: an open space and several meeting rooms.
https://www.shadok.strasbourg.eu/
Rental prices and terms Rental prices The spaces can be rented together or separately, for a full day (10 hours) or a half day (5 hours).
The following table resumes the fees of the venue in Euros (€)
Day - Half day
First floor 1000 610
Second floor 2200 1200
Meeting Room 1 190 95
Meeting Room 2 190 95
Meeting Room 3 190 95
Stage Manager (15€/h) 15 75
TOTAL 3920 2170
Rental terms: The city of Strasbourg offers the possibility of a free renting solution. In order to benefit from this possibly, the event must fulfill two conditions: - The event must be accessible to the public; - The event must have a proposed content link to the purpose of the venue: digital related topic, democracy and citizenship.

Mikuláš puts on the table the registration fee option, but Etienne suggests to avoid it.
Mab suggests to avoid also differences in fees based on nationality
Florie suggest to open a sort of crowfunding
Cédric points out the for food it could be possible to buy some food tickets online and solve the problem of who would like to eat
Etienne is remarking that internet connection in absolutely good, proven by previous event organised there like VR, gaming, etc…

Note from Bastian: We have a BBB video server up to 200 participants that costs us nothing.

Mikuláš: who is in favour of having the event in this venue and then exploring costs?

Yes: Florie, Mikuláš, Alessandro, Petr, Etienne, Cédric, Jan.
No:
Abstain: Bastian

Etienne: we need to consider now which option we would like to take into account:

1. all public access
2. one floor public, one private
3. all private

Mikuláš: what does it mean to have public access?

So there is a consensus to the option one.

Shall we consider some kind of fee contribution for food or not?

Yes: Mikuláš, Florie, Bastian, Cédric, Petr
No: Jan
Abstain: Etienne, Alessandro

How much will the board willing to contribute?
For option 1, PPEU is expected to contribute with 2000 Euro

Yes: Etienne, Mikuláš, Petr, Alessandro, Cédric, Florie
No: Bastian (because we need the money prior to the CM)
Abstain: Jan

Shall we invite the Pirate Delegation in the European Parliament to organize a side event in connection to this event?
Yes: Mikuláš, Alessandro, Cédric, Jan, Petr, Florie, Etienne
No:
Abstain:

Note from Bastian: Do we have a budget for this?
Answer from Alessandro: this is what the board will propose to PPEU CM for budget 2023

Etienne says that it will possible that in January we will have all set

1.2 CEEP: selection of thematic coordinators

According to the board decision on the process for the CEEP the board is supposed to select the thematic WG Coordinators at this meeting.

Full list of candidates who've applied to the different topics:

Preamble

Anders Erkeus, Sweden

Agriculture and Fisheries

Florie Marie, France

Civil Society

Cédric Levieux, France

Education, Culture, Research & Free Knowledge

Tomáš Adamec, Czechia
~~Ralf Hagen, Germany~~
~~Andrel Linnenbank, Netherlands~~

Environment, Climate and Energy

Dan Leština, Czechia
~~Ralf Hagen, Germany~~
~~Guido Körber, Germany~~
~~Jan Mares, Czechia~~

Finances

Sebastian Krone, Germany

Human Rights in the Digital Era

Raman Ojha, Netherlands
~~Tomáš Valenta, Czechia~~

Free Software

Tomáš Valenta, Czechia
~~Michal Ketner, Czechia~~

Open Data

Alessandro Ciofini, Italy

Net Policy

Marcel Kolaja, Czechia\\
~~Tomáš Valenta, Czechia~~

International affairs

Markéta Gregorová, Czechia
~~Ralf Hagen, Germany~~
~~Sebastian Krone, Germany~~
~~Yasmin Schulze, Germany~~
~~Jan Mares, Czechia~~

Social Affairs & Healthcare

Andrel Linnenbank, Netherlands

Space Programme

Guido Körber, Germany

Transport

Ralf Hagen, Germany

Board approves above-mentioned people as coordinators of respective working groups?
Yes: Jan, Mikuláš, Petr, Alessandro, Cédric, Florie
No:
Abstain: Bastian

1.3 CEEP: possible new chapters

Drug policy ⇒ Social Affairs & Healthcare
Transparency ⇒ Civil Society
Surveillance ⇒ Human Rights
Landscape issues ⇒ (either Environment, Climate and Energy or a new group with Regional Development)
Addiction Policy or Drug Policy ⇒ Social Affairs & Healthcare
Security & Defence\\
Human Rights ⇒ Human Rights
Economy & Antitrust ⇒ Finances
<fc #ff0000>Resilience ⇒ ?!?\\</fc>
Common Foreign and Security Policy ⇒ International affairs
Economic Policy ⇒ Finances
<fc #ff0000>Regional development ⇒ ?!?\\</fc>
Domestic Violence, Violence Against Women and Child Abuse ⇒ Human Rights
Human Trafficking ⇒ Human Rights
<fc #ff0000>Artificial Intelligence ⇒ ?!?\\\\</fc>
<fc #ff0000>Promote Security & Defence to a separate chapters\\</fc>

Yes: Mikuláš, Jan, Alessandro, Cédric, Florie, Petr
No:
Abstain:

Promote Drug policy to a separate chapters
Yes Mikuláš, Petr, Jan Florie, Cédric
No: Alessandro
Abstain:

Promote Regional Development to a separate chapters
Yes: Mikuláš Alessandro, Petr, Jan Florie
No:
Abstain:Cedric

Promote Universal Basic Income to a separate chapters
Yes:Cédric
No: Petr, Alessandro Florie, Jan
Abstain: Mikuláš

Note from Bastian: But you can subsume that under either social or economic.

Report of the Treasurer Sebastian Krone FYI:
Technical support
Work on the PPEU Wiki
Work on the PPEU website
Maintenance of the server
Moving servers domains and websites to another hoster

Treasurer’s business
Bank account:13.695,22 EUR
https://ib.fio.cz/ib/transparent?a=2701538320&l=ENGLISH&lng=ENGLISH
What is the next step for the bank power of attorney?
What is the status of the registration in Luxembourg?

2. Next meeting / schedule
Next meeting: it will be decided via Dudle
Meeting closed at CET: 23:07 / UTC 22:07