PPEU wiki

AGENDA ITEM 4a) Finances – Membership Fees 2023

M: As you know the membership fees is 50€ per vote for a country, the number of vote from your elected result. I open the discussion.
Florian: We are in trouble to collect fees. I propose to suspend the fee recollection and erase the old fees debt, until we discharge the board.
Alessandro: The “problem” is that the vote “power” is link to those fees. The possibility may be to drop the fee to zero for this year.
Mikulas: We need to settle this quickly in the next two months, because we have the CEEP to approve in the next council meeting Florian: Fees are been to problem in the past , my proposal is to waving all this fees, to have a clean situation. The second one was about to suspend the fees, but with the discussion of Alessandro, it may be.
Michal : Your proposal is to erase all the previous fees from 2021 and before Carole: We can put the fees to one symbolic 1€ to make a difference between paid and not paid and reduce the fees to 1€ so it fits the statues.
Bastian: in my point of view it's illegal.
Mab (on behalf on Pirati, Italy): Firstly, not an expert on Luxembourgish law, but in my opinion we can do with membership fees as we please. However the change also has implications on the quorums that we need for statute changes on other issues and we need to be aware of that.
Mark: I would like to propose a vote on waiving fees for present members who did not pay their fees.
Danny (NL): supporting this motion.
Jerry (LU): we are free to waive the fees accordingly to Luxembourgish laws because we are the highest power but if we waive it to everyone, we will have problem to approve a quorum. So we can waive them from tomorrow, not from today.
Marco (Pirati.io): I have an alternative proposal: to pay a symbolic euro to prove that they are interested.

Florian (PPFR):
For the record: Italy paid its membership fees and is from now on present and voting.

Motion: set membership fee for 2023 to 1 euro per vote per member.

Veronika: question to clarify, the first motion will set the membership fee of everyone in the year of 2023 to 1€ but this does not affect todays proceedings.
Mikulas: correct.
Mia: then why would do so?
Bastian: if we want to change the issue there had to be an statute changing motion one month ago.
Danny: what if we just don't.
Alessandro: clarifying that there are separate motions.
Michael: I dont see the need to kill our budget, knowing what the servers, etc. of PPEU cost.
Florian: The PPEU bank account is well, we can cover 1 year with low fees.
Mikulas: for clarification, abstention does not influence the vote, you have to vote against. Also clarifying, that lowering the fees is permanent from the point onwards, so if the fees should be back to normal again in 2024 it is necessary to have an additional motion.
Gregory: reciting the statues regarding the membership fees (Article 13-3), statutes allow individual membership fees, raising concerns that 1€ creates more trouble due to banking fees, proposal that treasures come up with a plan.
Mikulas: clarifying that the fees are multiplied according to the number of votes.

For the record: Estonia paid its membership fees and is from now on present and voting.

Voting on the motion to set the membership of 2023:
PP-CZ Czech: (6 votes) abstain
PP-EE Estonia (1 vote): against
PP-FI Finland: (1 vote): against
PP-FR France: (1 vote): yes
PP-DE German: (2 votes): against
Pirati.io: (1 vote): yes
PP-LU Luxembourg: (2 votes): yes
PP-NL Netherlands: (1 vote): yes
PP-PL Poland (1 vote): against
PP-SE Sweden: (1 vote): against
PP-SI Slovenian: (1 vote): no
YPE : (2 votes): abstain
MEPs : (2 votes): abstain

22 votes total
Y/N/A: 5/7/10
Result: motion has not passed, the membership fee stays unchanged at 50€ per vote per party

Chair: next there's a Motion waving all unpaid fees from 2021 and previous year.\\s Florian: presents the motion
Alessandro: what's the purpose of this proposal, if we don't touch the 2022 fee? Also we should know how much money we are waiving. Florian: clarifying the motives of this motion, bury the source of conflict: beca
Chair: proposing to amend the motion with the according paragraph from the statutes

Motion: According to Article 14 paragraph 4 subparagraph K, the council decides to wave all unpaid fees from 2021 and previous years

Gregory: question to the treasurer, how much money would we waive, was the money already spent in previous budgets, so how do we deal with that?
Bastian: no exactly sure, but a quick calculation 4850€, only 750€ paid, therefore 3100€ would be waived (more or less). it's better to negotiate to every single party in order to have a customised proposal.
Cedric: the losses are currently accepted, the money is not planned to be planned.
Florian: how likely are we to collect this debt? if unlikely.

PP-CZ Czech: (6 votes): yes
PP-EE Estonia (1 vote): yes
PP-FI Finland: (1 vote): no
PP-FR France: (1 vote): yes
PP-DE German: (2 votes): yes
Pirati.io: (1 vote): no
PP-LU Luxembourg: (2 votes): yes
PP-NL Netherlands: (1 vote): yes
PP-PL Poland (1 vote): yes
PP-SE Swedish: (1 vote): yes
PP-SI Slovenian: (1 vote): yes
YPE : (2 votes): yes
MEPs : (2 votes): yes

Y/N/A
20/2/0

The motion passed.

AGENDA ITEM 4b) Finances – Budget 2023

Chair: is there a budget plan?
Bastian: presenting the budget https://owncloud.ag-technik.de/s/ifxBsgPEi4BaifR, asking the question if the PPEU wants to have a secretary in the future
Cedric: raising the question if there's enough money for the venue of the council meeting
Bastian:
Cedric: rephrasing the question, is the 2000€ the board approved in 2022 for the venue of the council meeting is in the budget of 2023, in which budget will it be?
Bastian: right now only 500€ in 2023 budget for council meeting
Florian: board has not approved budget for neither 2022 and 2023, the proposed budget is not in accordance with the statutes, it should have been presented 2 weeks ago, the budget proposal has no solid ground.
Florian proposes a motion to mandate the next board to set up a new budget for 2023 proposal.
Chair: reciting the council meetings minutes from December.
Bastian: I provided a budget for the 2023 in the previous board. I made my job.
Alessandro: no hurry
Chair: clarifying that the payment for the french is already approved anyway, asking.

Motion to postpone the budget discussion to the next council meeting:
PP-CZ Czech: (6 votes): abstain
PP-EE Estonia (1 vote): abstain
PP-FI Finland: (1 vote): yes
PP-FR France: (1 vote): yes
PP-DE German: (2 votes): abstain
Pirati.io: (1 vote): yes
PP-LU Luxembourg: (2 votes): yes
PP-NL Netherlands: (1 vote): yes
PP-PL Poland (1 vote): yes
PP-SE Swedish: (1 vote): yes PP-SI Slovenian: (1 vote): yes
YPE : (2 votes): not cast
MEPs : (2 votes):

11Y / 0 N / 9 A

Result: Motion passed

Proposition to change the statutes about the necessity to have “pirate” in the name of the political party to be an ordinary member

Chair: explaining the further agenda and necessity for a quorum, was discussed in previous council meetings however a quorum could not be reached

Mike: PPI doesn't have this requirements, works fine, I don't see the problem for PPEU to do so.
Chair: change already done for observer members, simply not fully members.
Luxembourg: editorial remark in Paragraph 2j to there's a double word.
PP-NL: explanation for our next vote is that it's a stupid previous decision to decide on rules and no facts to be able to do what we want.
chair: explaining, that this does not mean automatic admission, the council will still decide.

Motion is to
Delete Article 7 paragraph 1 subparagraph c)
Amend Article 7 paragraph 2 subparagraph j) „to bear the Pirate logo, in a visible manner, alone or in tandem with an additional party logo, in any European Parliament and/or National elections, if allowed by the applicable legislation”

Article 7 – Ordinary Members
(1) Eligible as Ordinary Members are all parties which
a) are established as a political party or in another form, if their country or state does not allow them to become a party (or makes it very difficult for them) in a country or state of the European Union OR in a country or state which territory lies at least partly in the geographical Europe without being a member state of the European Union,
b) are not subordinate to any other party in this country or state,
c) carry the term „Pirate“ or any translation of that term somewhere in their party name,
d) intend to participate in elections to the European Parliament or their national parliament,
e) maintain a democratic political base and a democratic internal structure,
f) are politically active,
g) accept and comply with the regulations of these Statutes and orders of its bodies and
h) accept the Pirate Manifesto.

(2) They have the following obligations:
a) to comply with all the regulations of the Statutes of the Association and all orders of the bodies of the Association,
b) to cease and desist any actions which may harm the Association or are contrary to the objectives and principles of the Association or go against the policies laid down in the Pirate Manifesto or damage the Association in any other way,
c) to regularly attend Council meetings of the Association,
d) to participate in the political discussion and decisions of the Association,
e) to stay politically active and participate in elections,
f) to send their yearly accounts and election results to the Association or a link to them, if they are published accessible for everyone online,
g) to conduct their financial organisation in a transparent and accountable manner,
h) to pay their designated fee as Ordinary Members in a timely manner and
i) to report every year to the Association on party and policy developments, and
j) to bear the Pirate logo, in a visible manner, alone or in tandem with an additional party logo, in any European Parliament and/or National elections, if allowed by the applicable legislation.

(3) They have the following rights:
a) to vote in the Council on every matter,
b) to participate in the political discussions and to speak at Council meetings,
c) to participate in the development of the political agenda,
d) to participate in the decision making process,
e) to have access to all non-confidential documents of the Association,
f) to table resolutions and amendments as well as contribute other items to the agenda of Council meetings,
g) to participate in common campaigns,
h) to appoint delegates and propose candidates for the Board,
i) to have access to use of the Associations logo and other representational devices.

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote): yes (1 vote)
PP-DE German: (2 votes): yes (2 votes)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes (2 votes)
PP-NL Netherlands: (1 vote): yes (1 vote)
PP-PL Poland (1 vote): yes (1 vote)
PP-SE Swedish: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes (1 vote)
YPE : (2 votes): yes (2 votes)
MEPs : (2 votes): yes (2 votes)
Total member votes: 32
present votes 22 = 69% (Quorum is present)
Result: 22Y, 0N, 0 Abstention PASSED

Chair: meeting adjourned till 14:00 CEST

Meeting resumed 14:19 CEST

Chair: proposing to change the agenda, first voting for the

Chair: presence check / roll call

PP-CZ Czech: (6 votes):
PP-EE Estonia (1 vote):
PP-FI Finland: (1 vote):
PP-FR France: (1 vote):
PP-DE German: (2 votes):
Pirati.io: (1 vote):
PP-LU Luxembourg: (2 votes):
PP-NL Netherlands: (1 vote):
PP-PL Poland (1 vote):
PP-SE Swedish: (1 vote):
PP-SI Slovenian: (1 vote):
YPE : (2 votes):
MEPs : (2 votes):

For the record Members updated: PPIS International delegate just joined (Elisabet) but PPIS has no voting rights, so nothing changes regarding voting template.

Chair: Procedural motion to postone the agenda item no 6 after the agenda item 7.

Bastian: asking to ensure, that all the candidates are informed and available at this given time.

Danny: involve the involved.

Chair: asking the candidates directly, if there are any objections.

No objections, the order of the agenda is changed.

As Mikulas is running for the board, Florie is taking over the chair.

Florie: We start for the chair nominations. Speaking time is set to 2 minutes per every candidate. Only one nomination from PP-CZ, PP-DE and PP-FR : Mikulas Peksa.

Mikulas: At least I feel that we improve, because in 2014 we were ~10 people to speak about the CEEP, now we are more than 40 in this place. I was during the current year a bit sad to have to manage some.

Voting for Mikulas Peksa as chair of the PPEU:

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote): yes (1 vote)
PP-DE German: (2 votes): yes (1 vote)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes (2 votes)
PP-NL Netherlands: (1 vote): yes (1 vote)
PP-PL Poland (1 vote): yes (1 vote)
PP-SE Sweden: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes (1 vote)
YPE : (2 votes): yes (2 vote)
MEPs : (2 votes): yes (2 vote)

Result 22Y / 0N / 0A

Chair: next up bi–chairs, several nominations

Alessandro, declined, because I think I'll more useful for the organisation in a different role
Anne, thankfully declining the nomination
Cedric, accepting the nomination, explaining his current role in the French pirate party
Florie, thankfully declining, because I'm also the PPI chair, can't be both
Ian declined for the vice-chair, accept for the board,
Veronika, accepted, environmental NGO, I want the PPEU to be successful during the European election
Petr, declined, vice-chair and board

Voting for Cedric as vice-chair:

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote): yes (1 vote)
PP-DE German: (2 votes): yes (2 votes)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes (2 votes)
PP-NL Netherlands: (1 vote): yes (1 vote)
PP-PL Poland (1 vote): yes (1 vote)
PP-SE Swedish: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes (1 vote)
YPE : (2 votes): yes (2 votes)
MEPs : (2 votes): yes (2 votes)

Result: 22Y / 0N / 0A
⇒ Cedric is elected

Voting for Veronica as vice-chair

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote): yes (1 vote)
PP-DE German: (2 votes): yes (2 votes)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes (2 votes)
PP-NL Netherlands: (1 vote): yes (1 vote)
PP-PL Poland (1 vote): yes (1 vote)
PP-SE Sweden: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes (1 vote)
YPE : (2 votes): yes (2 votes)
MEPs : (2 votes): yes (2 votes)

Result: 22Y, 0N, 0A
⇒ Veronica is elected

Chair: next up voting for the treasurer

Alessandro, happy to be here, problem in the previous board, but we will be better, accepted, no matter if I'll be elected, I'll work with Florian anyway.

Marcel, what are you proposing to collecting fees ?
Alessandro, when I was in charge, I manage to do … to do better, I discussed with Florian, And we agreed that we doesn't want to work alone.

Florian, declined, we have already worked together and will continue to do so, aiming to achieve better transparency and resolving past issues, waving the past fees today was already.

Mark : what will you do for the raised problem this morning.
Alessandro, we will bring you the budget and so on as quickly as possible. We also need to settle things about bank access.

Voting on Alessandro for Treasurer:

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote): yes (1 vote)
PP-DE German: (2 votes): yes (2 votes)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes
PP-NL Netherlands: (1 vote): yes
PP-PL Poland (1 vote): not cast (left the meeting)
PP-SE Sweden: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes (1 vote)
YPE : (2 votes): yes (2 votes)
MEPs : (2 votes): yes (2 votes)

Result: 21 Y, 0N, 0A
⇒ Alessandro is elected

Chair: next up, members of the board, several nominations

Elisabet, I was a ??? , accepted
Anne, declined, thanks again, wouldn't have the capacities to do it the way i would want it to
Cedric, accepted,
Florian, accepted, I want to cooperate with Alessandro, we think that we need to drive through the next elections, and imho, I think we need to change the statutes to make the members more involved
Jerome, declined,
Vincent, declined,
Jan, accepted, I hope we will have a better to place to work
Veronika, accepted
Petr, declined,
Jasmin, declined
Mia, accepted, already been in the 10th board, quite well known because involved in the founding process, on the Berlin board of the PPDE, awareness pirates
Markus, declined, big thanks from him, other stuff to do
Petra, accepted, not a long time

Elisabet, Florian, Mia, Jan, Petra

Chair: proposing to vote for all candidates at the same time

PP-CZ Czech: (6 votes): everyone
PP-EE Estonia (1 vote): everyone
PP-FI Finland: (1 vote): everyone
PP-FR France: (1 vote): Elisabeth, Florian, Jan, Petra
PP-DE German: (2 votes): everyone
Pirati.io: (1 vote): everyone
PP-LU Luxembourg: (2 votes): everyone
PP-NL Netherlands: (1 vote): everyone
PP-PL Poland (1 vote):not voting (left the meeting)
PP-SE Sweden: (1 vote): everyone
PP-SI Slovenian: (1 vote): everyone
YPE : (2 votes): everyone
MEPs : (2 votes): everyone

Code of conduct council

Vincent, accepted, ok to handle bad things
Petr, accepted, I was part of the previous board so I know and want to facilitate the discussion
Saira, accepted, I was in the previous CoCC, we want to continue
Marco, accepted, previous member of the CoCC,
Marco just drop International delegate of Pirati.io in favour of Giuseppe Calandra (Cal)

Vote for Vincent first

PP-CZ Czech: (6 votes): yes (6 votes)
PP-EE Estonia (1 vote): yes (1 vote)
PP-FI Finland: (1 vote): yes (1 vote)
PP-FR France: (1 vote):
PP-DE German: (2 votes): yes (2 vote)
Pirati.io: (1 vote): yes (1 vote)
PP-LU Luxembourg: (2 votes): yes (2 votes)
PP-NL Netherlands: (1 vote): yes (1 vote)
PP-SE Sweden: (1 vote): yes (1 vote)
PP-SI Slovenian: (1 vote): yes
YPE : (2 votes): yes
MEPs : (2 votes): yes

Vincent: has been elected
Voted cast sending a message to @florie on Mattermost (please write your name and party as well)

Petr, Saira, Marco

PP-CZ Czech: (6 votes): Saira(6), Petr(6), Marco(0)
PP-EE Estonia (1 vote): everyone(1)
PP-FI Finland: (1 vote): Saira(1), Marco(1), Petr(0)
PP-FR France: (1 vote): Petr(1), Saira(1), Marco(0)
PP-DE German: (2 votes): everyone(2)
Pirati.io: (1 vote): Marco(1), Saira(1), Petr (0)
PP-LU Luxembourg: (2 votes): Marco(2), Saira(2), Petr (0)
PP-NL Netherlands: (1 vote): everyone(1)
PP-SE Sweden: (1 vote): everyone(1)
PP-SI Slovenian: (1 vote): Marco(0), Saira(1), Petr(1)
YPE : (2 votes): Saira(2), Petr(2), Marco(0)
MEPs : (2 votes): Petr(2), Saira(2), Marco(0)

Petr: 17
Saira: 21
Marco: 9

Saira and Petra are elected in the CoCC, as well as Vincent

Lay auditors election

Candidates:

Martin, accepted,
Nicolas, accepted, I'm one the treasurer of the PP-FR, my job is accountability

Marcel points out that there is no limit for lay auditor's nominations
Michal (PPCZ) we want to nominate Marco as a Lay Auditor, as well as Giuseppe (Cal)
Marco accepted the nomination

PP-CZ Czech: (6 votes): everyone
PP-EE Estonia (1 vote): everyone
PP-FI Finland: (1 vote): everyone
PP-FR France: (1 vote): everyone
PP-DE German: (2 votes): everyone
Pirati.io: (1 vote): everyone
PP-LU Luxembourg: (2 votes): everyone
PP-NL Netherlands: (1 vote): everyone
PP-SE Sweden: (1 vote): everyone
PP-SI Slovenian: (1 vote): everyone
YPE : (2 votes): everyone
MEPs : (2 votes): everyone

Martin, Nicola and Marco are elected as Lay Auditors

Elections are now finished

Chair: proposing a first informal meeting of the newly elected board

CEEP

Mikulas: explaining the proceedings of yesterday's work on the CEEP. Many chapters have been finalised, however due to a lack of time some haven't. Needs for improvements shall be announced on the Discourse platform asap. The board will evaluate and consolidate everything.

Post Election strategy

Mikulas: Coalition, not possible ones. We need to have a document specifying the rule. Agreement on which European group to join. Internal agreement on how we want to behave.
Dan: my question about that is how not to have an old program when the elections begin ?

Closing the meeting

Florian: thank you for coming, inviting you to share a drink
Florie : few words from my part, as new PPI chair I'd like to visit every pirate party in their country, so I invite everybody for talks about how to make that happen and on the future of our movement, also I will be happy to cooperate with Mikulas and the PPEU Marcel: thank you everyone for coming and yesterdays constructive session.
Mikulas: thanks as well, especially French pirates for hosting, invitation to the EP tour tomorrow.
Florie: thanks to Bailey.

The council meeting end at 16:09 CEST.

Recordings:
Part 1: https://owncloud.ag-technik.de/s/agX5gEa4wCn3m9F
Part 2: https://owncloud.ag-technik.de/s/5psd6JGoNFtmnpE