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Table of Contents
Motions concerning the statutes
Motion 1
Motion by PP??
Text.
Textexample
Reasoning: The board shall be workable at all times.
Not finalised Proposals concerning the statutes
Proposal 1
Proposal by PPDE
Article 13 - Membership Fees
Change
(1) A fee is requested of the Ordinate Member parties.
to
(1) A fee is requested of Ordinary Members
Reasoning: follows
Proposal 2
Proposal by PPDE
Article 14 - Composition and Powers of the Council
Change
(2) Council meetings are normally open to the public unless the Council itself decides otherwise for all or part of its proceedings.
to
(2) Council meetings are open to the public unless the Council itself decides otherwise for all or a part of the council meeting.
Reasoning: follows
Proposal 3
Proposal by PPDE
Art. 23 – Audit
Change
(1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d'entreprises (IRE)).
to
(1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d'entreprises (IRE)).
Reasoning: follows
Proposal 4
Proposal by PPDE
Art. 23 – Audit
Change
(1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the Law on Not-for-profit Associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d'entreprises (IRE)).
to
(1) If, pursuant to the provisions applicable to it, the Association is so required, auditing of the financial condition, annual accounts and their regularity from the point of view of the law on not-for-profit associations and the status of transactions to be reflected in the annual accounts shall be entrusted to one or more auditors appointed by the Council from among the members of the Luxembourgish Institute of Company Auditors (Institut des réviseurs d'entreprises (IRE)).
Reasoning: follows
Proposal 5
Proposal by PPDE
Article 25 – Change of Statutes
Change
(3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCSL) and published according to the law.
to
(3) Any decision amending the Statutes shall be submitted to the Company Registrar (RCS) and published according to the law.
Reasoning: correct term “ Registre de commerce et des sociétés (RCS)” see https://www.rcsl.lu/
Proposal 6
Proposal by PPDE
Art. 21 – Financial Provisions
Change
(7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are deposited within thirty (30) days of approval at the Registry of the Court of First Instance or, if the law so requires, the National Bank of Belgium.
to
(7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki.
Reasoning: Switch Belgium to Luxembourg
===== Proposal 7 =====
Proposal by PPDE
Art. 21 – Financial Provisions
Change
(7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are deposited within thirty (30) days of approval at the Registry of the Court of First Instance or, if the law so requires, the National Bank of Belgium.
to
(7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are published within sixty (60) days on the PPEU wiki.
Reasoning: Delete Belgium and simplify the process
Proposal 8
Proposal by PPDE
Article 13 – Membership Fees
Change
(7) Members must pay their annual contribution between the first of January and the date of the annual Council meeting. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/3-majority of the votes cast to delay their annual contribution for up to one year or relieve them of the payment or a part of it. The member party concerned may not vote on such a decision.
to
(7) Members must pay their annual contribution within 30 days after invoicing. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/3-majority of the votes cast to delay their annual contribution for up to one year or relieve them of the payment or a part of it. The member party concerned may not vote on such a decision.
Reasoning: simplify the process
===== Proposal 9 =====
Proposal by PPDE
Article 16 - Composition and Powers of the Board
Change
(9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The Board will have the faculty of special delegate. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect.
to
(9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect.
Reasoning: Omit one oblivious sentence
Proposal 10
Proposal by PPDE
Art. 17 - Election of the Board Members
Change
(3) All nominations shall be done at least a month prior to the meeting at which the election takes place.
to
(3) All nominations shall be done at least a month prior to the meeting at which the election takes place. In case no nomination for Chairperson, Vice-Chairpersons or Treasurer is given until the deadline, candidates can be nominated until a day prior to the council meeting with proof given by an Ordinary Member party. This latter rule does not apply for additional board members.
Reasoning: Lesson learned