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Meeting of the PPEU board 01.12.2019 15:00 CEST

Members of the Board (for use as template) C: Mikuláš Peksa (PP-CZ, PP-DE) VC: Oktavía Hrund Jónsdóttir (PP-IS) VC: Markéta Gregorová (PP-CZ) BM: Gamithra Marga (PP-IS) BM: Oliver Herzig (PP-DE) BM: Katla Hólm Þórhildardóttir (PP-IS) BM: Florie Marie (PP-FR) BM: Lukáš Lev Červinka (PP-CZ) TR: Alessandro Ciofini (PP-IT)

Meeting opened at: 15:20 Meeting chaired by: Markéta Gregorová Secretary for this meeting: Alessandro Ciofini Oliver Herzig Recording: Alessandro Ciofini Link:

Participants: Alessandro Ciofini Markéta Gregorová Oliver Herzig Gamithra Marga Florie Marie

Excused: Mikuláš Peksa, Lukáš Lev Červinka Not excused: Guests: Pad:

Agenda: Reports of the Teams (15 minutes) Tasks from the previous meeting Registration (10 minutes) Communication strategy (10 minutes) Domain transfer (10 minutes) Collecting data for budget preparations (10 minutes) Any other business (10 minutes) Organization of the future meetings (15 minutes)


0. Approval of the agenda YES: Exile, Alessandro, Florie, Markéta, Gamithra NO: Abstain:

1. Reports of the Teams - Communication & media (Okta): Markéta, Mikuláš, Gamithra : prosponed - to come up - IT & infrastructure (Mikulas): Mikuláš, Gamithra, Exile, Alessandro : we can make changes in our Luxembourg registration : Florie and Alessandro are working on translation of the updates of the statutes into French : resolution about closing the German bank account and trasfering possible money to Fio; and paying for all the domains and transferring them to the board, so that we can directly control our DNS : Alessandro is preparing the invoices, but it is complicated, as he doesn't have the PPs accounting information; but it is happening - Projects & administration (Marketa): Markéta, Alessandro, Florie : signal group is started, lot of projects to get started, seeking for volunteers : final text for ECI - file - sharing is finished (looking for head of initiative for different countries - prefereable a pirate)

2. Tasks from the previous meeting Registration (10 minutes): done (see above report) Communication strategy (10 minutes): postponed Domain transfer (10 minutes): done (see above - resolution) Collecting data for budget preparations (10 minutes): - budget 2020: TR would kindly have some help from all our Teams, in order to have a previsional budget for next year

1. Markéta will update the mailing lists accordingly to the new board. - DONE 2. Alessandro will update the list of members, sending fees for 2019 and 2020 - ONGOING (goal to close within December 2019) 3. Chairs of working groups will establish them and get them running. - Markéta and Mikuláš done, Oktavía we will find out.

3. Any other business: -

4. Organisation of the future meetings Chair will set up doodle to organise all futures meeting on a scheduled basis to repeat every two weeks.

Oliver: Let's try to set up a new doodle with other proposals. 15:00 is quite soon for a lot of people.

Alessandro would like also to talk about it, not only to see doodle results, to see if we can arrange the best fit and try to keep the board meeting not only

Meeting closed at 15:59.

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