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Meeting of the 6. PPEU board 13.12.2020, 20:00 CET/19:00 UTC
Members of the Board (for use as template)
C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Florie Marie (PP-FR)
VC: Katla Hólm Þórhildardóttir (PP-IS)
TR: Sebastian Krone (PP-DE)
BM: Alessandro Ciofini (PP-IT)
BM: Jan Mareš (PP-CZ)
BM: Lukáš Doležal (PP-CZ)
BM: Mia Utz (PP-DE)
BM: Oliver Herzig (PP-DE)
Meeting opened at: 20:07
Meeting chaired by: Mikuláš
Secretary for this meeting: Alessandro, Exile
Recording: 20:07 recording started
Link to the recording: https://owncloud.ag-technik.de/s/X7FLZNab82HeJ8y
Katla Hólm Þórhildardóttir
Mikuláš is officially opening the meeting at 20:07.
He asked to chair the meeting. None objected.
Alessandro will assist as minute taker
Katla speaks about the agenda
Announce the results of the CoCC elections\\
Distribution of roles and organization of the work\\
Organization of the future meetings\\
Tasks from the previous meeting\\
Letter from Italian Pirate Party\\
Rules of procedure \\
Any other business \\
90 minute max as meeting time \\
0. Approval of the agenda
YES:Katla, Alessandro, Exile, Mikuláš, Bastian, Jan, Florie , Lukáš
1. Announce the results of the CoCC elections
Bastian is wondering about the quorum.
Alessandro and Katla agree that the Quorum is valid because this is a postponed vote on CoCC decided last CM
Mikuláš proposes to accept the vote, considering the concern received by PPIT not valid to dimiss the vote and consider members of the new CoCC:
Mikuláš will inform members by mail.
2. Distribution of roles and organization of the work
A discussion is taking place on the above spreadsheets.
Here there is a list of tasks.
Ensure that the Board convenes on regular intervals\\
Taking care of the good connection of the people\\
Responsible for the board itself\\
Relation with volunteers\\
Monitoring of the actions\\
Task delegation from meeting to meeting\\
Keep track of roles & responsibilities and review current activites related to them\\
Administration + Party registration + Policy coordination\\
Ensure the maintenance and distribution of meeting minutes, decisions and documents\\
Update critical documentation of PPEU, such as Roles and resp. etc. as approved by board\\
Taking care of the sharing of document\\
Provide a budget proposal accordingly to all PPEU members\\
Supervise the budget and the accounts and authorize payments\\
Send invoices to all members to collect membership fees\\
Following working groups shall be established and supervised by the Board members
- Media & communication/ Privacy is not a crime – Support from PPEU
- IT (Technical Group)
- Finances/ Talking group for Budget, need contact point/co-ordinator
- Second chamber & Statues changes/ Talking group of second chamber
- Talking group for Grass root fund, need contact point/co-ordinator
- Contact point for the new CoCC, someone that will help them with what they need to get going.
And finally WE HAVE a consensus!
3. Organization of the future meetings
<s>Every three weeks, Thursday evening, 20.00 CET</s>
Bastian is proposing every 3 weeks
Oliver is asking why this rotation?
Consensus on Wednesday every 3 weeks at 19:00 CET.
Florie is asking for stopping the meetings at 20:30 CET.
4. Task from the previous meetings:
Nothing to report.
5. Letter from Italian Pirate Party
There is a discussion about PPIT letter, that was sent not only to the board but tothe whole PPEU list.
Bastian amended the Wiki to correctly address Pirati as an Observer member and not Member Party.
6. Rules of procedures
Postponed to next BM
No other business
8. 90 minutes max for board meetings
Next Meeting / Session End
Next meeting: 13.01.2021 - 19:00 CET / 18:00 UTC
Meeting closed at 22:32 CET / 21:32 UTC