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pp-eu:board-meeting07_14

Minutes

Meeting 14 of the 7th PPEU board 22.2.2023, 21:00 CET/20:00 UTC Meeting is remote

Members of the Board
C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Alessandro Ciofini (PP-SE)
VC: Florie Marie (PP-FR)
TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH)
BM: Jasmin Feratovic (PP-SI)
BM: Jan Mareš (PP-CZ)
BM: Etienne Evelin (PP-FR)
BM: Cedric Levieux (PP-FR)
BM: Petr Kocourek (PP-CZ)

Meeting opened at: 21:12
Meeting chaired by: C: Mikuláš Peksa (PP-CZ, PP-DE)

Secretary for this meeting: collective job
Recording: https://owncloud.ag-technik.de/s/iD8reRReZnmp3ig
Pad: https://etherpad.pp-international.net/p/Board7Meeting14
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021

Participants: C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Florie Marie (PP-FR)
TR: Sebastian Krone (PP-DE), (PP-AT), (PP-CH) (in a seperate meeting, just following the pad)
BM: Cedric Levieux (PP-FR)
VC: Alessandro Ciofini (PP-SE)
BM: Jan Mareš (PP-CZ)
BM: Jasmin Feratovic (PP-SI)

Excused:
BM: Etienne Evelin (PP-FR)
BM: Petr Kocourek (PP-CZ)

Not excused:

Guests:
PiratesOnAir
Mia Utz (PP-DE) 21:21

Agenda:
0.1. Approval of the agenda
0.2. Approval of the minutes of the last meeting: https://etherpad.pp-international.net/p/Board7Meeting13

1. Pirate Weekend in Strasbourg 14-17 April
1.1 Updates on the venue?
1.2 Council meeting Preparations
1.3 Council meeting Agenda
1.4 Anything else relevant to the Pirate Weekend
1.5 Membership fees and quorum

2. CEEP
2.1 Apointing new Coordinator for the chapter on “Environment, Climate and Energy”.
2.2 Possible new chapter on Internal Market
2.3 Anything else relevant to the work on the CEEP

3. AOB
4. Next meeting / schedule

60 minutes max. as meeting time

Minutes: 0.1. Approval of the agenda:
https://etherpad.pp-international.net/p/Board7Meeting14

M: my solution is to run the meeting. If there are any politically relevant question we should postpone them to next BM.
Question to Bastian: do you have some of these matter you suggest to postpone or we can follow the agenda right there?
Florie : Anyway, if needed, we can vote asynchronously (A: that's also another chance: we are resourceful) (F: We have so many tools to use and so many people to engage in this decisions.)

According to Etienne : So I checked the RoP. In my (professional) opinion, we can deliberate tonight. §1 condition are fulfil. Regarding the §2 conditions, the article says that we need to provide an agenda 24h before the meeting BUT we can change the agenda before the opening of the meeting (and even during the meeting). So, if you do not fulfil the 24h condition we still can respect the goal of the §2 by changing the agenda. Moreover, the article do not provide any kind of provision that sanction the lake of respect of diligence. And I'll conclude by saying that the Statutes do not have any provisions regarding the Board's RoP so in a legal perspective the RoP are just some kind of rules that the Board sets up for its self in order to conduct its work.

Yes: Cédric, Jan, Florie, Mikuláš, Alessandro
No: Bastian (the board meeting is not legal, due to no invitations to the members)(according to bastian - the name is written at the begining… - indeed but it's according to you not the statutes) -Sorry, it's MY statement (and it's mine)

Abstain:

Agenda is approved

0.2. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting07_13

Yes: Cédric, Alessandro, Mikuláš, Jan, Florie,
No:
Abstain: Bastian

- Correct GPRD to GDPR in the wiki

1. Pirate Weekend in Strasbourg 14-17 April

1.1 Updates on the venue?
-Where are we with the Sunday venue?

E: Few information regarding the Strasbourg Event :

We have two possibilites for the venue : the EYC and the “Coop”. We should have some estimation by the end of the week or beginning of next week.

If PPEU want to live streaming the Council Meeting, we (PPFR) need to find some equipment or rent something

I need to know how many working groups we have for CEEP in order to starting making some plan for the Sunday

M: we have currently 17 working groups expected
M: meeting will be hybrid
F: PPAU and PPUS and others would like to participate, or at least listen, so it would be nice if the streaming will be good
M: if something will needed, we will organised next time, after PPFR consideration about it

1.2 Council meeting Preparations
- Bastian has in the past provided an excellent checklist for preparations for Council meetings. It would probably be useful to go over it line by line and either ensure that the things are alreadye allocated to someone, or allocate responsibility for those tasks during this meeting
M: is Bastian able to provide this list once again or does anyone has this list?
B: https://www.dropbox.com/s/8wryks3fb63cv7a/Checklist_Council_Meeting_PPEU-2022_02.xls?dl=0 C: proposes to send this list to PPFR webteam, meeting scheduled next Monday, so they can find probably the whole team (at least for most volunteers)
M: we could be send out a call for chairing the meeting and secretering the meeting as well from different PPs. So all Orga-Section should be covered by locals.

1.3 Council meeting Agenda
- The board should ideally create a draft agenda for the Council meeting that can be circulated in the invitation to the event, including the different deadlines for nominations and submissions of motions.
- You might also want to look at the previous council meetings to see what tasks has been assigned to the board at those meetings that should be presented at this meeting.
- The board should decide on what part of the webpage should be used for official information related ot the Council meeting. The most obvious choices would be to keep all information on the Wiki, as in the past, or on Discourse, or a combination between the two. In addition to deciding where the information should go the board needs to appoint someone responsible for getting the information there.

Draft of the Agenda
Part I
- New members (if any)
- Budget approval (2023)
- Board elections
- CoCC elections
Part II
- PPEU Statue changes
- CEEP presentation, timeline, flow, progress
- Any other motions if needed

Vote:

Yes: Alessandro, Mikuláš, Jan, Cedric, Florie
No:
Abstain:

Agenda proposed by the board has been approved

1.4 Anything else relevant to the Pirate Weekend
C: everything is on track for Monday EP visiting group, registration is now opened on website. Alessandro is able to understand the file exported.

1.5 Membership fees and quorum
A: do we have a list of members that already paid fees in the last two years?

2. CEEP

2.1 Apointing new Coordinator for the chapter on “Environment, Climate and Energy”.
- As Dan Lestina declined the role as coordinator we are now in need of someone else who can be responsible for that chapter. The other people who have expressed interest to be oordinator for that chapter are: Ralf Hagen, Guido Körber, and Jan Mares. Please bear in mind, however, that all three of them already have responsibilities for other chapters.

Suggested proposal: to appoint to WG coordinator for the Environment, Climate and Energy chapter.
Yes:
No:
Abstain:
M: suggests to vote it in async mode in Mattermost channel
2.2 Possible new chapter on Internal Market
There has been suggestions on Discourse to add a chapter on Economy, and/or trade. As external trade is covered in the chapter on International affairs, one solution to address both these requests would be to add a chapter on “Internal Market”.
Suggested proposal: to add Internal Market as a new chapter in the CEEP 2024
Yes:
No:
Abstain:
Suggested proposal: to appoint
to WG coordinator for the Internal Market chapter.

Yes:
No:
Abstain:

M: because it seems a bit buzzling to me, I would suggest to debate it next time

2.3 Anything else relevant to the work on the CEEP
M: I am a bit worried because there is not much activity come on Discourse server, but most of the coordinator have not started working yet.
A: I do apologise, I didn't yet but I will do it on March for sure. We are debating it in Italy and I will spread it
C: I see some French Pirate to work on it and we will address them to Discourse
M: we need another round of emails to all coordinators in order to start work and put all proposals on the table because the programme is not very active yet

1. AOB

1.x. Report of the Treasurer Sebastian Krone FYI:
Technical support
Work on the PPEU Wiki
Work on the PPEU website
Maintenance of the server
Orga Team & Sponsor Pirate Security Conference 2023 in Munich

Treasurer’s business
Bank account:13.695,22 EUR

https://ib.fio.cz/ib/transparent?a=2701538320&l=ENGLISH&lng=ENGLISH

What is the next step for the bank power of attorney?
What is the status of the registration in Luxembourg?
What is the status of unpaid invoices?

1.y : question from Vice Chairperson Alessandro Ciofini Do you, the Treasurer, have the list of all membership fees paid for 2021, 2022 and eventually 2023?
We need the list in order to establish voting rigths and so the proper quorum
Thanks

2. Next meeting / schedule
Next meeting: CET: March 4th, 18 CET
Meeting closed at CET: 22:25

/var/www/wiki.ppeu.net/web/data/pages/pp-eu/board-meeting07_14.txt · Last modified: 2023/02/23 06:20 by bastian