Minutes
Meeting 4 of the 8th PPEU board 26.6.2023, 18:30 CEST/16:30 UTC
Meeting is remote
Members of the Board
C: Mikuláš Peksa
VC: Cédric Levieux
VC: Veronika Murzynová
TR: Alessandro Ciofini
BM: Elísabet Ólafsdóttir
BM: Florian Roussel
BM: Jan Mareš
BM: Mia Utz
BM: Petra Kovačec
Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer
Meeting opened at: 18:38
Meeting chaired by: Florian
Secretary for this meeting: Alessandro
Recording: https://owncloud.ag-technik.de/s/coD5C7CTBGtYwE6
Pad: https://etherpad.pp-international.net/p/Board8Meeting4
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021
Participants:
C: Mikuláš Peksa
VC: Veronika Murzynová
Had to leave du to low battery at some point
TR: Alessandro Ciofini
BM: Elísabet Ólafsdóttir
BM: Florian Roussel
BM: Mia Utz
BM: Petra Kovačec
BM: Jan Mareš
Excused:
VC: Cédric Levieux
Not excused:
Guests:
Kamila Cyniak (Polish Pirate Party)
Danny Werner (PPNL)
Wietze Brandsma (PPNL)
Petr Kocourek [CoCC, PPCZ]
Saira Sadloe (PPNL)
Raman Ojha (PPCZ)
Mattias Bjärnemalm, Pirate Parties Network Officer
PiratesOnAir
BastianBB
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3. Approval of the agenda
0.4. Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting08_03
0.5 Confirmation of any decisions taken in between meetings
0.5.1 Using Trello as a project management tool for the Board
0.5.2 Proposal of the 2023 budget
0.6 Written reports
1. Decisions without discussions
1.2 Mandates for Mail and website
1.3 Invitations to the next board meeting
1.4 Selecting Admin for the Trello.
1.5 Selecting Admin for the webpage.
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 CEEP
2.2 Common Pirate Strategy Document
2.3 Proposal to move this fantastic document from Google
2.4 Proposal to not categorise Social Media with IT
3. Discussions without decisions
3.1 Trello (Florian)
3.2 Administrative changes (Florian)
3.3 RoP (Florian)
4. Any other business
Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
—
Minutes:
0.1 Election of meeting chair
Florian designated, no one opposed. Florian chairs.
0.2 Election of meeting Secretary
Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Elísabet, Mikuláš, Alessandro, Veronika, Petra, Jan, Mia
No:
Abstain:
0.4. Approval of the minutes of the last meetings
Yes: Florian, Elísabet, Alessandro, Mikuláš, Petra, Veronika, Jan, Mia
No:
Abstain:
0.5 Confirmation of any decisions taken in between meetings
Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board.
0.5.1 Using Trello as a project management toolfor the Board
It was decided on Discourse. This is a vote to confirm that decision.
Yes: Florian, Alessandro, Veronika, Mia, Elísabet, Jan , Petra, Mikuláš
No:
Abstain:
0.5.2 Proposal of the 2023 budget
The final budget version was decided on Discourse. Link to the final version here: https://wiki.ppeu.net/lib/exe/fetch.php? media=ppeu:2023_ppeu_proposed_budget.pdf. This is a vote to confirm that decision.
Yes: Florian,Alessandro, Mikuláš, Petra, Veronika, Jan, Mia, Elisabet
No:
Abstain:
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
Elisabet: I have been going over things that are not quite clear to the outsider wanting to work with us. I am creating a list of questions that will play into a different role of the Pirate asking. Both surface and in depth questions. I will be in Brussels on the fourth to do this before the board and council meetings.
1. Decisions without discussions
1.1 Time and place for next board meeting
The next board meeting will be held July 7th 16:00-19:00 CEST in a hybrid format (Brussels and online)
Yes: Elísabet, Florian, Veronika, Petra, Alessandro, Mikuláš, Mia, Jan
No:
Abstain:
1.2 Mandates for Mail and website “The board grants Mattias Bjärnemalm, in his role as Pirate Party Network Officer, a mandate to have full access to any information regarding the mail forwards and mailinglists of the PPEU as well the mandate to decide on any changes to mail forwards and mailinglists needed for the smooth operation of the organisation, as well as a Mandate to do relevant updates and changes to the PPEU web page. These mandates shall include the right to be granted admin rights in the corresponding tools of PPEU. The board instructs Sebastian Krone, in his role as volunteer Head of IT for the European Pirate Party, to grant Mattias Bjärnemalm admin rights ot the PPEU tools related to mail forwards, mailinglists and webpage of the PPEU, and to comply with any instructions for changes issued by Mattias Bjärnemalm related to mail forwards, mailinglists and webpage of the PPEU, and to report to the board whenever such changes has been carried out. This decision shall, unless extended or revoked, remain in force until the end of 2023”
Yes: Florian, Alessandro, Mia, Jan, Elísabet, Petra, Veronika, Mikuláš
No:
Abstain:
1.2 Invitations to the next board meeting
Anja Hirshel, newly elected top candidate for the German Pirate Party, has asked to be invited to the next Board meeting in Brussels (7th of July) to get to know the Board.
Yes: Florian, Mia, Elísabet, Jan, Mikuláš, Alessandro, Veronika, Petra
No:
Abstain:
1.3 Selecting a Board Member in charge responsible of the administration of the Board's Trello.
Elisabet has volunteered for the position. Can the board approve to make Elisabet admin for Trello?
Yes: Mikuláš, Florian, , Petra, Alessandro, Veronika, Mia, Elísabet, Jan
No:
Abstain:
1.4 Add Admin for the webpage.
Elisabet has volunteered for the position. Can the board approve to add Elisabet to WordPress admins?
Yes: Florian, Alessandro, Mia, Elísabet, Mikuláš, Veronika, Jan, Petra
No:
Abstain:
2. Decisions with discussions 2.1 CEEP
Proposal: to approve all chapters (Labeled Final Text in the Board discourse category) except Preamble and Social affairs
Yes:Florian, Veronika, Elísabet, Mia, Jan, Mikuláš, Petra
No:
Abstain: Alessandro
Proposal : in 24 hours, open a 48 hours vote on Preamble and Social to be submitted to the Council meeting. The first 24 hours are used by the board to tailor the proposal or decide on the way further through internal canals (mattermost…).
Florian will chair this process
Yes: Florian, Elísabet,Mia, Mikuláš, Petra, Jan
No: Alessandro
Abstain:
2.2 Common Pirate Strategy
Draft here: https://cryptpad.piratenpartei.de/pad/#/2/pad/edit/1tkRwCDhigavK6LT96BYEMpt/
Alessandro just stepped into chairing the meeting due to Florian connection issues
After few mins, Florian got back
Proposal: The Board postpones the decision to introduce the draft above as a proposal for the Council meeting on July 8th. The board takes a few days to tailor and review the proposal further. Florian will open a formal vote on submitting the text to the Council Meeting on July 8th, no later than on Wednesday the 28th of June for a duration of 24h.
Yes: Mikuláš, Petra, Florian, Alessandro, Jan, Mia,Elísabet
No:
Abstain:
2.3 Proposal to move the following document
Moved to 3.1
2.4 Proposal to not categorise Social Media with IT.
Proposal to not categorise Social Media with IT And give the board access to all Social Media Outlets. All material should be discussed before arising.
Mab is proposing the issue on Phase 2
Mikuláš reports that it should operate through a unified framework wrt to orientation, passwords etc…
Elisabet would like to be in charge to draft a framework that collects and operates all social account and also a communication policy draft
3. Discussions without decisions
3.1 Proposal
Move to another secure location / tool this document from Google where we have editing rights (Elisabet)
https://docs.google.com/spreadsheets/d/1Nqa17xImPOydVRklgPQFgAd_fY9gFbAVOEdTHYf_g0E/edit#gid=651743862
Chair is explaining that this documents was just drafted quickly by Cédric for his own convenience and can be moved for sure
Florian will talk to Cedric about moving the document to an open solution
The point has been moved to discussions without decisions
3.2 Trello (Florian)
I guess we already agreed to use Trello
Be sure that all extended board members are in
Mab agrees to take care of it
Review access to the Trello at next board meeting to make sure that everyone is in.
3.3 Administrative changes (Florian)
Florian is working with Mab to update Luxembourg registry
The submission is not costless (do we have a proper budget?)
3.4 RoP (Florian)
Florian added some changes to the draft, regarding several task
It would be great if everyone could read it first so that we can discuss it later
https://discourse.european-pirateparty.eu/t/8th-board-rules-of-procedure-draft/390/2
4. AOB
Meeting closed at: 20:35 CE(S)T
Next meeting: July 7th hybrid in Brussels, 16:00 CE(S)T