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pp-eu:board-meeting09_06

Minutes

Meeting 6 of the 9th PPEU board 17.10.2024, 18:30 CEST/XX:XX UTC

Meeting is remote

Members of the Board
C: Florian Roussel
VC: Sara Hjalmarsson
VC: Marek Barbuš
TR: Alessandro Ciofini
BM: Giuseppe Calandra (cal)
BM: Jan Mareš
BM: Petra Kovačec

Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer

Meeting opened at: 18:43 CEST
Meeting chaired by: Florian
Secretary for this meeting: Alessandro
Recording: https://owncloud.ag-technik.de/s/syoqZgSyFH84gqo
Pad: https://etherpad.pp-international.net/p/Board9Meeting6
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2023

Participants:
C: Florian Roussel
VC: Marek Barbuš (left at 19:17)
TR: Alessandro Ciofini
BM: Giuseppe Calandra (cal)
BM: Jan Mareš

Excused:

Not excused:
BM: Petra Kovačec
VC: Sara Hjalmarsson

Guests:
Mattias Bjärnemalm, Pirate Parties Network Officer
Thomas Gaul (PP-DE)
Exile (PP-Cat)
Al Davoodi (PP-DE)
Bastian
PiratesOnAir

Agenda:
0. Formalities 0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3. Approval of the agenda
0.4. Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting09_05
0.5 Confirmation of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1. Decisions related to the 17th Council meeting
2.1.1 Agenda of the November 2024 Council Meeting
2.1.2 Opening of the Nominations Thread
2.1.3 Treasurer report 2.1.4 Budget Preparation 2.1.5 Applications for 18th Council Meeting 3. Discussions without decisions
3.1 Status of the practicalities and information letters ahead of the 17th Council Meeting
3.2 Discussing the mailing lists and associated policies
3.3 Road ahead for the end of the year and the start of the next one
4. Any other business

Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus

Minutes:

0.1 Election of meeting chair

The meeting elected Florian as meeting chair
Confirm : Florian, Alessandro, cal, Marek, Jan

0.2 Election of meeting Secretary

The meeting elected Alessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad
Confirm : Florian, cal, Alessandro, Marek, Jan

0.3. Approval of the agenda:

Yes: Florian, Alessandro, cal, Marek, Jan
No:
Abstain:

0.4. Approval of the minutes of the last meetings

Link to the previous board meeting minutes : https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting09_05

Yes: Florian, Alessandro, cal, Marek
No:
Abstain:Jan

0.5 Confirmation of any decisions taken in between meetings

Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board.

0.6 Written reports

Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).

Alessandro: after acquiring all invoices and receipts sent by Florian and Mikulas, I reimbursed them all.
You can see bank movements here:
https://ib.fio.cz/ib/transparent?a=2701538320&lng=ENGLISH

1. Decisions without discussions

1.1 Time and place for next board meeting Thursday 14th of November at 18:30 CET - Board meeting
Yes : Marek,Florian, Alessandro, cal, Jan
No :
Abstain :
https://discourse.european-pirateparty.eu/t/meeting-calendar-for-board-and-council-meetings-for-the-rest-of-the-year/677

2. Decisions with discussions

2.1. Decisions related to the 17th Council meeting

2.1.1 Agenda of the 17th Council Meeting

The Board approves the following agenda :

Draft Agenda

1.1 Meeting administration
a) Opening of the meeting and registration of delegates, on site and online: Sunday the 24th of November, at 9:30am CET.
b) Welcoming remarks from the European Pirate Party chair
c) Election of meeting chairs and minute takers
d) Approval of the agenda

1.2 Updates
a) Treasurer report
b) Applications for 18th Council Meeting

1.3 Board Election Preparation
a) Nominations assessment
b) Presentation of Candidates to the two Board Member positions
c) Questions to the candidates

2. Decisions and discussions
a) Budget 2025
b) Board Proposal on the structuration of the organization administration and associated recruitement
c) Board call for the collective rebuilding of the European Pirate Party : welcoming declarations of needs, projects and plans from Members and individual pirates

3. Election of board Positions : Two Board Member Positions
b) Votes

4. Closing of the meeting
a) AOB
b) Final greetings

Yes : MarekFlorian, Alessandro, cal, Jan
No :
Abstain :

2.1.2 Opening of the Nominations Thread

Florian and mab will do it ASAP to include it in the invitation

Yes : Florian, Alessandro, cal, Jan
No :
Abstain :

2.1.3 Treasurer report

Alessandro will prepare the report

Yes : Florian, Alessandro, cal
No :
Abstain :

2.1.4 Budget 2025 Preparation

Alessandro and anyone who would like to help and contribute: it would be also great if Alessandro will find time to organise a call with all available PPs treasurers

Yes : Florian, Alessandro, cal
No :
Abstain :

2.1.5 Applications for 18th Council Meeting

Florian and mab will put a thread on Discourse explaining how a member party can apply to host the next Council meeting (February 2025)

Yes : Florian, Alessandro, cal
No :
Abstain :

Marek left the meeting at 19:17

3. Discussions without decisions

3.1 Status of the practicalities and information letters ahead of the 17th Council Meeting

–> Mab and Marek

Jan's question about Minister attendance
Mab doesn't have practical information but he showed an informal agenda:

  1. Friday evening: arrivals and beers
  2. Saturday: side events, dinner together
  3. Sunday: council meeting

3.2 Discussing the mailing lists and associated policies

–> Alessandro
Pointed out the current situation regarding PPEUs mailing lists, suggesting a reorganisation of all mailing lists
→ Florian
We are obliged to send emails anyway
–> Mab
Most of PPEUs mailing lists are not used anymore and sending mails doesn't mean do it using a ML and some information might be deprecated

We can go further and even propose some inputs to the next CM

3.3 Road ahead for the end of the year and the start of the next one

–> Florian
Meant to have a look at our long term plan, given our current resources Florian would like to suggest to heavily focus the two proposals of how to restructure current organisation and recruite people, because the bottom line is that we are lacking on people and resources
Florian discussed also with Mikulas and they agreed that collective meeting are very useful to have a common horizon but Florian personally things that there are low chances to get them implemented
→ Jan
Wants to mention that PPCZ exited the governament and also regional elections were a wipe out
So they situation now in not good
→Mab
Points out that we could actively target people also in PPCZ to move the scope from National to Eureopan level: we need to be more active and proactive and less waiting some approval for someone else

4. AOB

Meeting closed at: 19:53 CEST
Next meeting: Nov. 14th, 18:30 CET

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