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Meeting of the PPEU board 22.11.2020 20:00 CET

Members of the Board (for use as template)
C: Mikuláš Peksa (PP-CZ, PP-DE)
VC: Oktavía Hrund Jónsdóttir (PP-IS)
VC: Markéta Gregorová (PP-CZ)
BM: Gamithra Marga (PP-IS)
BM: Oliver Herzig (PP-DE, PP-CAT) - Exile
BM: Katla Hólm Þórhildardóttir (PP-IS)
BM: Florie Marie (PP-FR)
TR: Alessandro Ciofini (PP-IT)
BM: Jan Mareš (PP-CZ)

Meeting opened at: 20:13 CET
Meeting chaired by: Mikuláš
Secretary for this meeting: Oktavía (20-21:31) - (and Alessandro can help them)
Recording: You tube:

Participants: Oktavía (out 21:31), Mikuláš, Alessandro, Katla, Florie, Oliver, Jan, Markéta (20:38)


Not excused: Gamithra

Guests: Sebastian Krone

1. Reports
2. Budget 2021

3.Council meeting organization:
-3.1 Agenda scheduling
-3.2 Guest –> strike it from agenda?
-3.3 Volunteers for chairing, minute taking and technical support
-3.4 Talking with current CoC Council about Q&A

4. AOB

0.1 Approval of the agenda YES: Alessandro, Exile, Florie, Mikuláš, Katla, Oktavía, Jan, Markéta

0.2 Approval of the minutes of last meeting Minutes:
YES: Exile, Jan, Katla, Mikuláš, Florie, Oktavía, Markéta
Abstain: Alessandro

Thanks Exile for updating PPEU wiki and PiratesOnAir for recording this event and spread it live on the web air.

1. Report from treasurer
ECI Freedom to share: manual started - online to come (delegated to Alesandro)
Clarification from PPLU - wrong invoice sent and paid.
Mikulas and Alesandro finish the board reports for the CM

2. Budget proposal for 2021: most membership fees are paid

Proposed spending 2021 presented
- IT budget: EUR 1500
- Administrative cost: EUR 500
- GDPR consultant: EUR 1500
- React reserve: EUR 500
- Media: EUR 1500
- TOTAL = EUR 5500
- Income 2020 (as of 2020 Nov 22nd): membership fees: EUR 1050
- Difference: EUR - 3450
- Current balance (as of 2020 Nov 22nd) : EUR 14,479.81

Florie says that the IT budget is too expensive for the use the PPEU has of it.

Approval of the above proposal of 2021 budget

YES: Oktavía, Alessandro, Exile, Mikuláš, Katla, Markéta, Jan
NO: Florie

3.Council meeting organization
3.1 in regards to agenda scheduling
3.2 Guest –> strike it from agenda?
proposed to change it to an update from Council members
3.3 Volunteers for chairing, minute taking and technical support
the following people are volunteering:
3.4 Talking with current CoC Council about Q&A

Katla will be in touch with CoC council.
There will be organizing meeting on thursday at 20.00

CHANGED AGENDA (Katla's proposal) Saturday 28.11.20
10:30 Registration and International delegates admittance
11:00 Council Meeting chairpersons election and agenda approval
11:30 Report from the Board. Q&A
12:30 New members admission
13:00 Lunch Break
14:00 Code of Conduct Council has a Q&A
15:00 Introduction of members
16:00 Motions from the members
16:30 Voting on Motions
17:30 Budget 2021 (including vote)
18:00 Open bar
Meeting postponed for the night
Open Beer room all night long
Sunday 29.11.20
10:30 Meeting opened
11:00 Starting at 11, taking a lunch break at an appropriate time.
–> Presentations and elections of Chair, Vice chairs, and Treasurer Board member presentation and elections
CoC Council elections
15:00 Delegates get time
Closing the meeting and planning the next meeting

Alessandro has to leave at 22:25 (sad thing). Sorry.
Next orga - meeting Thursday

Meeting closed at 22:35 hours
Next board meeting is set …, 20:00 CET. *storno*

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