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Meeting of the PPEU board 26.01.2020 20:00 CET

Members of the Board (for use as template) C: Mikuláš Peksa (PP-CZ, PP-DE) VC: Oktavía Hrund Jónsdóttir (PP-IS) VC: Markéta Gregorová (PP-CZ) BM: Gamithra Marga (PP-IS) BM: Oliver Herzig (PP-DE, PP-CAT) BM: Katla Hólm Þórhildardóttir (PP-IS) BM: Florie Marie (PP-FR) BM: Lukáš Lev Červinka (PP-CZ) TR: Alessandro Ciofini (PP-IT)

Meeting opened at: 20:04 Meeting chaired by: Mikuláš Peksa Secretary for this meeting: Oktavía Hrund Jónsdóttir, Alessandro Ciofini Recording: 20:03 Link:

Participants: Katla Hólm Þórhildardóttir (PP-IS), Mikuláš Peksa (PP-CZ, PP-DE), Florie Marie (PP-FR), Alessandro Ciofini (PP-IT), Oktavía Hrund Jónsdóttir (PP-IS), Markéta Gregorová (PP-CZ) joined 20:43 Excused: Gamithra Marga (PP-IS), Oliver Herzig (PP-DE, PP-CAT), until 20:43 Markéta Gregorová (PP-CZ), Lukáš Lev Červinka (PP-CZ) Not excused: Guests: Numero6, PotsdamGast, dicther, BastianBB, beliebig, cal, naif-PP-IT, joffi-mobil Pad: last meeting (minutes):

Agenda: Reports of the Teams Resignation - Lukáš Lev Červinka 5 Stars negotiations with Greens/EFA Common communication channel - Mattermost? Emails

Budget communication strategy Review - Project administration list of relevant elections all over EU list of General Assemblies European Citizen Initiative to legalise file sharing for private and not commercial use all over European Union (Italian committee has been already registered) organize statues update changes Any other business statutes update CoC council update


  IT&Infra: trip to Prag, feb 7th, treasurer
  Comm.Strat. Lux Pirates contacted for GDPR compliance re. memberstate  Okta said: acquiring more information
  Proj.Adm: nothing to report on progress, Gamithra and Katla have been starting preparing their tasks.
  CP of PPEU, Mikuláš Peksa was informed that Lukáš Lev Červinka (PP-CZ) has resigned from the board. The announcement was made public in Czech -> The PPEU statutes dictate that: 
      (12) In case of resignation or dismissal of a member of the Board, an election to replace the member will take place at the following Ordinary Council meeting. The person elected will stay in office for the period coinciding with the end of term of all the other Board members.

Board of the European Pirates 1. takes note of its member, Lukáš Lev Červinka, resignation declared here 2. with respect to Article 17 (12) of the Statues states that one of the Further Board member offices remains vacant until the next ordinary Council meeting. 3. reiterates that the new person elected will stay in office for the period coinciding with the end of term of all the other Board members. YES: Alessandro, Oktavía, Mikuláš, Katla, Florie NO: Abstain:

3. Last Wednesday, 29th of Jan, there was an informal meeting with Greens and Pirates about similarity in voting between Green Group and 5S Movement, PPEU Chair Person reports. Also after BREXIt PPIS expressed concerns similar to PPIT. Question arose in regards to whether this should be sent to the Council Members and Katla asked Alessandro which steps PPIT wants to take next. Provide information to the Council - ask 5 Stars the questions as to the information provided to the statement from PPIT.

Board of the European Pirates asks Pirate Party Members of European Parliament to enquire 5 stars movement in informal meetings related to the points in the PPIT statement send to the Council the results of the enquiry and decide with the council on the possibility of a public statement vote formally within the Council whether to include 5 star movement into the Green Group YES: Alessandro, Mikuláš, Florie, Oktavía, Markéta, Katla NO: Abstain:

Board of the European Pirates 1. agrees to set up Mattermost instance as the common communication channel under 2. estimates the cost for renting a dedicated to server to be no higher than 100 € / month 3. agrees to provide system-level access to the server to the European Parliament Pirate delegation Server administrators under the condition of full confidentiality YES: Markéta, Alessandro, Oktavía, Katla, Florie, Mikuláš NO: Abstain:

4. Email addresses

Board of the European Pirates 1. takes note of mailboxes previously created under PPEU domains 2. approves usage of following mailboxes under PPEU domains to fullfil tasks of the Association 3. provides following email boxes for running service to Pirate delegation in the European parliament 4. provides email aliases in format for the employees of Pirate delegation in the European parliament 5. removes unused email addresses in accordance with existing laws and regulations 6. ensures that all current board members of the PPEU have functioning email aliases in format 7. requests vice-chairperson Oktavía Jónsdóttir draft and send information regarding their rights to owners of email addresses that nolonger will be in use. YES: Alessandro, Markéta, Mikuláš, Oktavía, Katla, Florie NO: Abstain:

Process of : send bulk email to the relevant email addresses with a wording to the extent that the email address will nolonger be facilitated and that they have 30 days from the email ,to contact for a copy of any personal information in their email inboxes. After 30 days, PPEU will proceed to delete the content and email address.

0. Approval of the minutes YES: Florie, Mikuláš, Katla, Alessandro, Oktavía, Marketa NO: Abstain:

Any other business:

Meeting closed at 21:34 Next board meeting is set on 9 february 2020 at 20:00 CET

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