Board Meeting 12.11.2018, 20:30h CET (19:30 h UTC)

FYI: Members of the Board (for use as template)
Oktavía Hrund Jónsdóttir (PPIS)
Antigone (Gabrielle Nereuil PP-FR)
Markéta Gregorová (PP-CZ)
Bastian (Sebastian Krone, PP-DE)
Antonios Motakis (PP-GR)
Ernst Spitaler (PP-AT)
Hrafndís Bára Einarsdóttir (PP-IS)
Exile (Oliver Herzig, PP-DE, PP-CAT, PC-ES)
Mikulás Peksa (PP-CZ)

Who is responsible for what (allocation/roles):
See chart: https://owncloud.ag-technik.de/owncloud/index.php/s/7G0SjxKr8UkkZoi
Resources:
See chart: https://owncloud.ag-technik.de/owncloud/index.php/s/yA75tlUyzVHzF2b
Mailing Lists:
https://lists.european-pirateparty.eu/sympa
Website: https://european-pirateparty.eu
Wiki:
http://ppeu.net/wiki/doku.php
News CEEP:
https://wntt.eu
Groupware:
https://https://kopano.ag-technik.eu/webapp

Minutes of the Meeting

1.1. - Participants
Markéta Gregorová (PP-CZ)
Bastian (Sebastian Krone, PP-DE)
Ernst Spitaler (PP-AT)
Exile (Oliver Herzig, PP-DE, PP-CAT, PC-ES)

1.2. - Excused
Hrafndís Bára Einarsdóttir (PP-IS)
Oktavía Hrund Jónsdóttir (PPIS)

1.3. - not excused

1.4. - Guests
@PiratesOnAir
Thomas Gaul PPDE

1.5. - PAD https://etherpad.pp-international.net/p/boardmeeting13-p9g70t4

2. – PROCEEDINGS
RoP= not existing until now
https://ppeu.piratenpad.de/DraftRop
“for developing RoP in the near future”
Meeting opened at 20:59 CET by Makéta
Meeting chaired by: Markéta
Secretary for this meeting: all
Recording started: 20:59
https://owncloud.ag-technik.de/owncloud/index.php/s/gmrkrkGnbrSZZD8

3 - APPROVAL OF THE MINUTES
Minutes of the last meeting
http://ppeu.net/wiki/doku.php?id=ppeu:boardmeeting12

Skipped for today

4 - Reports
4.1. - Short report of the board members

Oktavía Hrund Jónsdóttir (PPIS)
not present

Antigone (Gabrielle Nereuil PP-FR)
not present

Markéta Gregorová (PP-CZ)
Czech banking account is almost ready, I submitted the papers they required, now I'm waiting for their papers.
Please insert proposals for the PPEU GA agenda here: https://etherpad.pp-international.net/p/ppeu_ga_2018_minutes
I will find time to send a new informational e-mail about CEEP this week.

Bastian (Sebastian Krone, PP-DE)
Technical stuff:
Daily care as admin
Website https://european-pirateparty.eu
PPEU Wiki (Minutes, Agenda, Archives)
Setup groupware Kopano: https://kopano.ag-technik.eu/webapp

Prepared German translation of the statues (is in the wiki now)
Prepared French translation (excerpt of the postille), thanks again to Antigone (is in the wiki now)

Prepared official registry documents also in German
We have now an online access to the Registry House

Financial work & care for a bank account either
New working bank account is confirmed by Postbank
IBAN DE86 1001 0010 0926 6431 08
BIC PBNKDEFF
Online banking works

The Czech bank account will by organized by Markéta, thank you for the work

Antonios Motakis (PP-GR)
not present

Ernst Spitaler (PP-AT)
Mainly trying to find a delegate in Austria who would travel to the Council Meeting, but it seems I will be unsuccessful in this.
I myself will be unable to participate online or offline; I have work that I cannot reschedule at all or excuse myself from.
I will send a declaration by Wednesday to the board mailing list that I am running for the board again. Thank you all for the words.

Hrafndís Bára Einarsdóttir (PP-IS)
not present

Exile (Oliver Herzig, PP-DE, PP-CAT, PC-ES)
GA pirata.cat …. Delegates for pp-EU GA from pirata.cat … still alive

Mikulás Peksa (PP-CZ)
not present

5 - Current
5.1. Council Meeting 1.-2.12.2018 in Reykjavik
Current status / Agenda:
https://wiki.ppeu.net/doku.php?id=4th_council_meeting_2018
https://etherpad.pp-international.net/p/ppeu_ga_2018_minutes

5.2. - Domiciliation of PPEU / Bank Account
Current status: see reports Markéta and Bastian

6. Membership fees
According to statutes it is very clear (collection of membership fees)
→ https://wiki.ppeu.net/doku.php?id=ppeu:members#list_of_members
→ https://wiki.ppeu.net/doku.php?id=ppeu:members:fees
→ https://wiki.ppeu.net/doku.php?id=statutes:warsaw2013:minutes

6.2. Waiving of older fees? Collection of fees
Invoices should be sent for 2017 and 2018 when the bank account is opened.
Invoices are ready and will be sent out, if we have a real bank account.
There will be a proposal on the PPEU GA meeting in Reykjavík to not require the fees from 2017 and 2018, and that it can be send voluntarily.

7. ANY OTHER BUSINESS (AOB)
Who is coming to Iceland? :)
Markéta
Mikulás
Okta (present)
Bastian
Hrafnis (present)
Exile

8. NEXT MEETING
Next meeting: Special meeting - Marketa will set up a doodle
TBA by the new board
Meeting closed 22.02 hrs CET by Markéta