Minutes
1st Meeting of the 10th PPEU Board - 2nd of March 2025, 18:30 CET / 17:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Lenya Rún
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Marek Barbuš
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann (lily)
Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer
Meeting opened at: 18:34 CET
Meeting chaired by: Florian
Secretary for this meeting: Alessandro, Sara
Recording: https://owncloud.ag-technik.de/s/cT9N9qJTyrjwPxz
Pad: [https://etherpad.pp-international.net/p/BoardXMeetingX](https://etherpad.pp-international.net/p/BoardXMeetingX)
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Lenya Rún
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Excused:
Not excused:
BM: Marek Barbuš
Guests:
Mab (joined at 18:50)
Lucy PPUK
Numero6
Bastian
PiratesOnAir
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Written reports
0.5 Onboarding (what we use, who wants to do what)
1. Decisions without discussions
1.1 Time and place for next board meetings
1.2 PPI Board Request for Collaboration
2. Decisions with discussions
2.1 Onboarding kit
2.2 Secretary General and General Secretariat Architecture
2.2.1 The Secretary General role description
3. Discussions without decisions
3.1 Registration with the Luxembourgish LBR and RCS
4. Any other business
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Sara as meeting secretary and agreed that Alessandro would help on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Sara, Alessandro, Lily, cal, Mili, Lenya
No:
Abstain: Babak
04 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
0.5 Onboarding (what we use, who wants to do what)
Florian explains all our tools: Mattermost for communications, Discourse for discussions / votes, PPEU Wiki as repository and then a short introduction from every board member is taking places
1. Decisions without discussions
1.1 Time and place for next board meetings
A decision about the next board meetings needs to be taken. Having a long term agenda would be good. In this Board Meeting, start to collectively discuss which weekdays could work for all or most of us and plan ahead the two next board meetings during which a longer schedule will be agreed upon after having been drafted.
Motion : 2nd Board Meeting will be held on the 16th of March 2025, 18:30 CET. 3rd Board Meeting will be held on the 30th of March 2025, 18:30 CEST. Florian will work on a longer term schedule to be presented and approved either in the 2nd or 3rd Board Meeting.
Yes: Florian, Alessandro, Sara, Lily, Mili, cal, Lenya, Babak
No:
Abstain:
1.2 PPI Board request for Collaboration\\
Response to the PPI board regarding a time and date for a common meeting to discuss collaboration on statements and talks to be presented to the United Nations. On February 15th, 2025, Sara Hjalmarsson met with delegates from the PPI board at the Pirate Security Conference in Munich to discuss their recent request for collaboration. During this discussion, they expressed a desire to collaborate on the writing and presentation of statements and commentary on a variety of points to be presented at conferences and meetings of the United Nations. They also wish to hold a common board meeting to discuss what this entails in greater depth and give us a chance to ask questions.
Proposal: The PPEU board agrees to a meeting with the PPI board to discuss collaboration on statements and talks to be presented to the United Nations. Sara Hjalmarsson will forward the message to the PPI.
Yes: Sara, Florian, Babak, Alessandro, Mili, Lily, cal, Lenya
No:
Abstain:
2. Decisions with discussions
2.1 Onboarding kit
Sara introduced the topic
Proposal: The board appoints Sara Hjalmarsson and Florian to create an onboarding kit by the next board meeting. These documents will consist of:
- Template task list with deadlines for board meetings
- Template task list with deadlines for council meetings
- An onboarding text (1-2 pages) that outlines the most important resources (communication resources, templates, etc.) and where to find them.
Yes: Lenya,Florian, Alessandro, Mili, Babak, Sara, cal, Lily
No:
Abstain:
2.2 Secretary General and General Secretariat Architecture
2.2.1 The Secretary General role description
Florian introduced the topic
Proposal: Sara and Florian will be responsible for creating a first draft of the role description and posting it for a vote in Discourse by March 9th, 2025. The board will then vote to approve the role description by March 16th, 2025.
Yes: Florian, Babak, Sara, Mili, Lily, Lenya, cal, Alessandro
No:
Abstain:
3. Discussions without decisions
3.1 Registration with the Luxembourgish LBR and RCS
4. AOB
4.1 Delivering membership fees for 2025
Alessandro just informed everyone that he will start sending out to all our members 2025 membership fees, based on the voting power described here: https://wiki.ppeu.net/doku.php?id=ppeu:members
Meeting closed at: 19:25 CET / 18:25 UTC
Next meeting: 16th of March 2025, 18:30 CET / 17:30 UTC