Minutes
Meeting 5 of the 8th PPEU board 7.7.2023, 16:00 CEST/14:00 UTC
Meeting is hybrid
Members of the Board
C: Mikuláš Peksa
VC: Cédric Levieux
VC: Veronika Murzynová
TR: Alessandro Ciofini
BM: Elísabet Kjárr
BM: Florian Roussel
Absent (working until 20:00 CEST)
BM: Jan Mareš
BM: Mia Utz
BM: Petra Kovačec
Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer
Meeting opened at: 16:26
Meeting chaired by: Mikuláš
Secretary for this meeting: Alessandro (and all good pirates)
Recording: https://owncloud.ag-technik.de/s/kkiorC4TNCD3qsm
Pad: https://etherpad.pp-international.net/p/Board8Meeting5
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021
Participants:
C: Mikuláš Peksa
VC: Cédric Levieux
VC: Veronika Murzynová
TR: Alessandro Ciofini
BM: Elísabet Kjárr
BM: Jan Mareš
BM: Mia Utz
BM: Petra Kovačec
Excused:
BM: Florian Roussel Absent (working until 20:00 CEST)
Not excused:
Guests:
PiratesOnAir (Streaming)
Bastian
Samuel Enenkl (YPE)
Petr Kocourek (PP-CZ, CoCC
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3. Approval of the agenda
0.4. Approval of the minutes of the last meeting: insert wiki link here
0.5 Confirmation of any decisions taken in between meetings
0.6 Written reports
0.6.1 Florian Roussel report
1. Decisions without discussions
2. Decisions with discussions
2.1 13th Council meeting
2.1.1 Chair and minute takers
2.1.2 CEEP
2.1.3 CPS
2.2 Collaboration with YPE
2.3 Calendar for Board and Council meetings for the rest of the Year
2.4 visit to MKKP Summer camp.
3. Discussions without decisions
4. Any other business
Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
—
Minutes:
0.1 Election of meeting chair
The meeting nominated Mikuláš as meeting chair
0.2 Election of meeting Secretary
The meeting nominated Allessandro as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Mikuláš, Veronika\\Elísabet, Petra, Cedric, Alessandro, Jan
No:
Abstain:
0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting08_04
Yes: Elísabet, Cédric, Alessandro, Petra, Veronika
No:
Abstain: Jan
0.5 Confirmation of any decisions taken in between meetings
Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board.
https://discourse.european-pirateparty.eu/t/common-pirate-strategy/434 https://discourse.european-pirateparty.eu/t/text-proposal-preamble/428/5 https://discourse.european-pirateparty.eu/t/final-text-social-affairs-and-healthcare/432/15
Yes: Mikuláš, Veronika, Cédric, Elísabet, Mia, Petra, Alessandro, Jan
No:
Abstain:
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
0.6.1 Florian Roussel
- Didn't take the initiative of tweaking the RoP proposal further, waiting for other board members input.
- Legal work on hold due to mab unavailability in the period. No roadblocks anticipated so far.
- Started moving things around on Discourse, to provide clear information, sections and archives for the CEEP, the Board and the Council / Council Meeting. Will continue in the future.
0.6.2 Elísabet Kjárr
Im in Brussels now and am following Mab around while he talks. So gathering info for the onboarding project and testing the Board feature in mattermost. I have also been analysing the webpage since our last meeting but that report is time consuming so I will send you a link sometime after the counsil meeting. I would like you to watch it and think about it before our next meeting so we can have a constructive discussion.
0.6.2 Alessandro Ciofini
I have followed membership fees payment, try to reach out the maximum possible parties
I have organised the EP Visiting Group that happened today at 13:00 CEST
0.6.3 Veronika Murzynová
Holidays
0.6.4 Cédric Levieux
I worked on the IT map
0.6.5 Petra Kovačec
1. Decisions without discussions
2. Decisions with discussions
2.1 13th Council meeting
2.1.1 Chair and minute takers
Anne and Anjia volunteered to chair the meeting
Petra, Matthias, Jan, Cal volunteered to minute takers
2.1.2 CEEP
There is one counter proposal for the Preamble from PPSE
There more counter proposal from PPCZ
There is one other counter proposal from PPDE
All the counter proposals will be on Discourse
Tomorrow the expected linguistic changes will be proposed and showed to the Members after the CM and before the ratification
Board should propose a proper time for ratification for tomorrow
A proposal could be that the ratification ceremony will be Jan 26th-27th 2024
https://discourse.european-pirateparty.eu/t/ceep-timeline/302
This timeline has been already shared to our members
There will be two separated ratification with the same timeline
2.1.3 CPS
We have a proposal already approved to propose to the CM tomorrow
2.2 Collaboration with YPE
Current activites of YPE board
Transparency is a core value: board meetings are scheduled and public
Bank account as well should be transparent
Communication is also crucial as well as networking: workshops, activities, etc…
What kind of collaboration is now feasible from PPEU board side?
We need to have an overview of all tools we have and viceversa
From PPEU side, Cédric was responsible
From YPE, they have only Mattermost and one board chat on Signal
The idea was to include also social media in the communication package
YPE will appoint a member to contact Cedric regarding a mailserver {?}
We have to find a solution for multiple PP Twitter accounts
YPE should appoint a member to be present at the PPEU board meeting
PPEU will present the results of the board meetings to YPE
YPE woulde like to discuss the possibility of alternative funding for their activities
YPE should provide more detailed information on the planned task, so the budged could be decided upon
2.3 Calendar for Board and Council meetings for the rest of the Year
Board and Council meetings timing should be aligned- suggestion by Elisabeth
We should probably try to hold another Council meeting by the end of the year, and one at the beginning of 2024.
Proposal: to adopt the following Calendar for Board and Council meetings
September
11th 18:30-19:30 Board meeting
October
16th 18:30-19:30 Board meeting
November
20th 18:30-19:30 Board meeting
December
11th 18:30-19:30 Board meeting
16th 10:00-18:00 Council meeting, online
- Annual Accounts for 2023
- Budget for 2023
- Discharge of the 2023 Board
January
11th 18:30-19:30 Board meeting
27-28th Council meeting, Brussels or Luxembourg
- election of Board and CoCC
- signing ceremony of the CEEP
Luxembourg is the preferred option for the meeting, if LUX Pirates will be willing to offer support
Yes: Petra, Mikuláš, Elisabet, Veronika, Cédric
No:
Abstain:
2.4 visit to MKKP Summer camp .
From MKKP:
Finally I managed to get answers! So as the participation numbers are showing on the Wednesday there'll be already almost 200 people. lt would be great to have a plenary session before dinner where you could introduce the pirate party, your plans for the EU and to talk about marihuana legislation. According to the invitation we provide 4 places in a wooden house for You for the whole camp, without food. The organizers have a rule that anybody who is making a presentation/workshop/concert during the camp gets food for that one day, so this goes also for You presenting the party, EU plans etc. and the other person who will talk about marihuana but not for the other two persons who are offered to participate in the wooden house with you. If Wednesday isn't good for you, other day can be also possible, but than it will be simultaneously with some other program
Dates: 26.7.-29.7.2023
location: Tölgyes Tabor
3. Discussions without decisions
4. AOB
Meeting closed at: 18:08 CE(S)T
Next meeting: Date, XX:XX CE(S)T