Minutes
3rd Meeting of the 10th PPEU Board - Sunday the 4th of May, 18:30 CEST / 16:30 UTC
Meeting is remote
Members of the Board
C: Florian Roussel
VC: Lenya Rún
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Marek Barbuš
BM: Mili Sloukova
BM: Ute Elisabeth Gabelmann
Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer
Meeting opened at: 18:35
Meeting chaired by: Florian
Secretary for this meeting: Sara and collectivity]
Recording: https://owncloud.ag-technik.de/s/fSiMQHRn6nAz729
Pad: [https://etherpad.pp-international.net/p/Board10Meeting3](https://etherpad.pp-international.net/p/Board10Meeting3)
RoP: <https://wiki.ppeu.net/doku.php?id=documents:rop2023>
Participants:
C: Florian Roussel
VC: Sara Hjalmarsson
TR: Alessandro Ciofini
BM: Ute Elisabeth Gabelmann
BM: Mili Sloukova (joined at 18:43)
Excused:
Not excused:
VC: Lenya Rún
BM: Babak Tubis
BM: Giuseppe Calandra (cal)
BM: Marek Barbuš
Guests:
Numero6
Exile
PiratesOnAir
Agenda:
0. Formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_02
0.5 Confirmation of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Rephrasing of the Secretary General Position
2.2 Opening of the Secretary General Position and Associated Recruitement
2.3 Activating the Outreach Form on PPEU to stakeholders
2.4 Communication of a complaint to the Code of Conduct Council
3. Discussions without decisions
3.1 Ongoing Projects Update
4. Any other business
4.1 Update on the Spanish Electricity Outage
Discussions in *bold cursive* are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
Minutes:
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Sara as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Florian, Alessandro, Lily, Sara
No:
Abstain:
0.4. Approval of the minutes of the last meetings
https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting10_02
Yes: Florian, Alessandro, Lily, Sara
No:
Abstain:
0.5 Confirmation of any decisions taken in between meetings
Any decisions taken by email, in mattermost or Discourse, or by any other means shall be listed below, including time and place for the decision. They shall be confirmed by a vote of the Board.
No decisions were taken in between meetings.
0.6 Written reports
Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
Alessandro: all 2025 PPEU membership fees were dispatched and published in our wiki here: https://wiki.ppeu.net/doku.php?id=ppeu:members:fees
1. Decisions without discussions
1.1 Time and place for next board meeting
Sunday the 25th of May 2025 at 18:30 CEST / 16:30 UTC as decided during the 2nd Board Meeting.
2. Decisions with discussions
2.1 Rephrasing of the Secretary General Position
Proposal 1:
Keep the original proposal : https://discourse.european-pirateparty.eu/t/first-draft-of-the-secretary-general-role-description/902
Yes: Lily
No: Alessandro, Florian
Abstain: Sara, Mili
Proposal 2:
The board validates the following document as the updated Secretary General Position : https://cloud.emerodh.me/s/s5wjjjixDi2kdcy
The updated document rephrases how the Secretary General powers can be exercised.
Yes: Florian, Sara, Lily
No: Alessandro
Abstain: Mili
Proposal 3:
Revise the document and post a new version to be decided on Discourse by Wednesday May 7th.
Yes: Florian, Sara, Lily, Alessandro, Mili
No:
Abstain:
2.2 Opening of the Secretary General Position and Associated Recruitment
Proposal:
A) The board appoints Alessandro, Mili and Lily as the recruitment committee for the Sec. Gen. position, and mandates them to do the following:
1) open up a call for application that shall run from May 14th to May 31st at 23:59 CEST
2) if needed, shortlist the applicants down to 3 candidates
3) set up interviews with all shortlisted candidates, to be held between June 2nd and June 8th, and shall be open to all board members.
4) provide a recommendation for a decision to be taken by the board by June 15th.
B) the board clarifies that the position is an unpaid position with an expected workload of 5-10 hours a week, and that the mandate is for one year, with the possibility of renewal by the next board. The starting date shall be agreed upon by the selected candidate.
Yes: Florian, Sara, Lily, Mili
No: Alessandro
Abstain:
2.3 Activating the Outreach Form on PPEU to stakeholders
The board approves the diffusion of the Outreach Form on PPEU to stakeholders named “The European Pirate Party and You”. (See link in mattermost)
Yes: Sara, Florian,
No:
Abstain: Alessandro, Mili, Lily
Meeting closed at: 19:34 CEST / 17:34 UTC
THE BELOW POINTS WERE NOT COMPLETED DUE TO NOT HAVING ENOUGH PEOPLE PRESENT
2.4 Communication of a complaint to the Code of Conduct Council
THIS WILL BE SUBMITTED AS AN ASYNCRHONOUS VOTE ON DISCOURSE, WITH THE MODIFICATIONS SUGGESTED BY LILY
The board submits the following complaint to the Code of Conduct Council : https://cloud.emerodh.me/s/6fffa5cfB39YHq8
Yes:
No:
Abstain:
3. Discussions without decisions
3.1 Ongoing Projects Update
DISPLACED TO NEXT BOARD MEETING
- IGF
- Onboarding Kit
Alessandro will be in Oslo on Sunday, June 22nd to help with the preparations before the IGF starts and also on Monday
4. AOB
DISPLACED TO NEXT BOARD MEETING
4.1 Update on the Spanish Electricity Outage
Next meeting: 25-05-2025, 18:30 CEST / 16:30 UTC