PPEU wiki

Meeting 2 of the 8th PPEU board 22.5.2023, 18:30 CEST/16:30 UTC Meeting is remote

Members of the Board
C: Mikuláš Peksa
VC: Cédric Levieux
VC: Veronika Murzynová
TR: Alessandro Ciofini
BM: Elísabet Ólafsdóttir
BM: Florian Roussel
BM: Jan Mareš
BM: Mia Utz
BM: Petra Kovačec

Standing invitations
Mattias Bjärnemalm, Pirate Parties Network Officer

Meeting opened at: 18:35 CEST
Meeting chaired by: Mikuláš
Secretary for this meeting: Alessandro & Cédric
Recording: https://owncloud.ag-technik.de/s/jKeXPdJKQoAbPjp
Pad: https://etherpad.pp-international.net/p/Board8Meeting2
RoP: https://wiki.ppeu.net/doku.php?id=documents:rop2021

Participants: C: Mikuláš Peksa
VC: Cédric Levieux
VC: Veronika Murzynová
TR: Alessandro Ciofini
BM: Elísabet Ólafsdóttir
BM: Florian Roussel
BM: Jan Mareš
BM: Mia Utz
BM: Petra Kovačec

Excused:

Not excused:

Guests:
Mattias Bjärnemalm, Pirate Parties Network Officer
Bastian (PPDE)
Wietze Brandsma (PPNL)
Danny Werner (PPNL)
Gravfu (CoCC)

Agenda:
0. Formalities 0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3. Approval of the agenda
0.4. Approval of the minutes of the last meeting: https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting08_01
0.5 Confirmation of any decisions taken in between meetings
0.6 Written reports
0.7 Time and place for next board meeting
1. Decisions without discussions

2. Decisions with discussions

2.1 appoint Veronika as PPEU FIO Bank Account Handler
https://cryptpad.fr/pad/#/2/pad/view/t03xQzQZuXry5CL9guQYAHyofcgOEGkzcWZH1goMHnA/ 2.2 discharge 2022 (Alessandro, Florian)
https://cryptpad.fr/sheet/#/2/sheet/view/TUfskLvem5sgNtbr19PFgCmhVvxxjcC2jhrbzI041Lo/ 2.3 IT assessment (Cedric)
2.4 assessment of our systems, including our communication channels (twitter, facebook, etc), and list who's having access to those (Cédric)
2.5 gathering materials (Elisabet)

OPERATION PIRATE PR

I will do an online course with videos and multimedia documents. I am writing a persona profile on the learners and the course will be personalised to the one going through it.

My personas:
Newbie - Anyone who has an interest in the Pirate Party but has no prior knowledge
Pirate parties that want to join the PPEU
New PPEU board member

Will need from the board what topics should definitely be in the course. Mab will be my subject matter expert and after next meeting we will work on this.

2.6 final schedule for CEEP finalisation (Mia, Veronika)
2.7 overview and finalisation of CEEP chapters (Mia, Veronika, Jan)

2.8 Next sprint backlog from general backlog Phase 1 (before Summer 2023 break)

prepare post-election strategy - (Mikuláš, Veronika)
registration of the new Board, Statue change and update the Bank record (not addressed yet)
Florian volunteer budget 2023 - Phase 1 (Alessandro, Florian)
create a T-crew (treasurer's crew)- Phase 1 (Alessandro, Florian)
update the mailing lists (Cédric)
update the wiki (Cédric)
RoP (Florian, Alessandro)

3. Discussions without decisions
3.1 The Board Culture Map: who we are and how we can work efficiently together (Alessandro)
3.2 RoP review (Florian, Alessandro) https://cryptpad.fr/pad/#/2/pad/view/r2ytdrHtUp7prgnY5w9KKuZfnVguPHiRaHEG6XNOqyw/

4. Any other business

Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda

The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus
—

Minutes:

0.1 Election of meeting chair

The meeting elected Mikuláš as meeting chair

0.2 Election of meeting Secretary

The meeting elected Alessandro and Cédric as meeting secretaries and agreed that we would work collectively on the minutes in the pad

0.3. Approval of the agenda:

Yes: Cedric, Mikuláš, Veronika, Alessandro, Mia, Elísabet
No:
Abstain:

0.4. Approval of the minutes of the last meetings

Yes: Cedric, Alessandro, Veronika,Mia, PetraPetra, Mikuláš, Jan ,Elísabet
No:
Abstain:

0.5 Confirmation of any decisions taken in between meetings

No decision was taken between meetings

0.6 Written reports Any written reports or other updates that has been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).

Veronika - had meeting with Florie regarding Transport chapter, deleted a lot, still need to finish off what we agreed (sorry, stuff happened around the house, need to find two hours in my schedule). Will be done tomorrow (Tue 23rd) COB. Florie officially encouraged other to submit their ideas by 26th May, then it will be ready to be submitted.
Mia - have started the scheduling of the CEEP. And finalisation. Have talked to Sandra from the health chapter and will to talk to the Finance and Economy chapter coordinators just. I also write on a new Basic Income Chapter and need a short description of basic data of the Social system. Every European country available here should please contribute. It is about helping people, when we want to win elections. i have started to describe the outline of the horribly compartmentalised German Social System with our BGE group/Social Pirates Group.
i would like here (organisationally) ask everybody who is here, which Chapter they are close to and could help finish? Especially Petra and Jan, who have subscribed to help, I would like to ask, which chapter they want to look after?? Just asking :)
I put our Board Meeting of the 5th of June as a presenting date for most of the chapters!

0.7 Time and place for next board meeting Next board meeting is scheduled online next June 5th, 18:30 CEST

1. Decisions without discussions

2. Decisions with discussions

*2.1 Appoint Veronika as PPEU FIO Bank Account Handler*

A: Explaining access how we can access the Fio Bank account. So we want to nominate Veronika as Account Handler

Link to the motion : https://cryptpad.fr/pad/#/2/pad/view/t03xQzQZuXry5CL9guQYAHyofcgOEGkzcWZH1goMHnA/

The Board appoints Veronika as PPEU FIO Bank Account Handler
Yes: Elísabet, Florian, Alessandro, Mia, Mikuláš, Veronika, Cedric, Jan, Petra
No:
Abstain:

*2.2 discharge 2022 (Alessandro, Florian)* https://cryptpad.fr/sheet/#/2/sheet/view/TUfskLvem5sgNtbr19PFgCmhVvxxjcC2jhrbzI041Lo/

Link to a budget summary https://cryptpad.fr/sheet/#/2/sheet/view/TUfskLvem5sgNtbr19PFgCmhVvxxjcC2jhrbzI041Lo/

A: For 2022, we compare what we budgeted and what we payed. To be complete we need the IT Assessment
Mia: How much is the negative amount for 2022 ?
C : Around 400€
M : May be due to low fees
C : We might discuss that in the future but for the moment the council meeting in 2022 we spent less money than expected
M : We need to present it to the council and prepare the discharge

The Board approves the draft for the discharge and ask the treasurer to propose it at the next council meeting
Yes: Elísabet, Mikuláš, Jan, Cedric, Florian, Petra, Veronika, Mia
No:
Abstain:

2.3 IT assessment (Cedric)

C: Take in touch with Panda two weeks ago with a fill to forms. He knows what to do.
M : Limited access to Panda
F: Maybe we can add some more guys on it, to settle the task ?
M: I'll try to have the answer for the next meeting

2.4 assessment of our systems, including our communication channels (twitter, facebook, etc), and list who's having access to those (Cédric)

C: I don't try to start this task because I need some answers from the IT Assessment. Maybe I'll try to reach Petr from the last board because he was in charge of them
M: Maybe I will try to set a meeting to fill the forms

2.5 gathering materials (Elisabet)

E: I'm gathering some materials on how, who, why the different pirate parties are ruled. How we can expect people to be engaged in the PPEU.
M: We made a bit of that during the last board. Here a link with some documentation of some processes: https://wiki.ppeu.net/doku.php?id=ppeu:rfcs

2.6-2.7 overview and finalisation of CEEP chapters (Mia, Veronika, Jan)

Mia - have started the scheduling of the CEEP. And finalisation. Have talked to Sandra from the health chapter and will to talk to the Finance and Economy chapter coordinators just. I also write on a new Basic Income Chapter and need a short description of basic data of the Social system. Every European country available here should please contribute. It is about helping people, when we want to win elections. i have started to describe the outline of the horribly compartmentalised German Social System with our BGE group/Social Pirates Group.
Veronika: I don't think that it's time to write new chapter, the chat agrees with that.
F: The task is about the agenda of the CEEP finalisation. And next the basic income is a deep and explosive subject.
M: We need to retrieve the Strasbourg versions of the chapter and create the Board versions to deliver them the council members.
J: I wanted to search for differences and discrepancies, but difficult to start with unfinished work. I searched for overlaps and found ones. For example on transportation. How to deal with that ? Which one is priority ?
V: Overlaps are not necessary bad. They might complete each others. Available tomorrow to work a bit on it.
V: We will launch some asynchronous vote in the discourse.
M: We need to remind the fact that we need to send the Board version to the council members letting them send their amendments, corrections and so on.

2.8 Next sprint backlog from general backlog Phase 1 (before Summer 2023 break)

prepare post-election strategy - (Mikuláš, Veronika)
registration of the new Board, Statue change and update the Bank record (not addressed yet: Florian volunteer)

M: Do you volunteer ?
F: I did the research for the YPE and it's in the same place, Luxembourg
M: Good, and because it's also in French.
F: Indeed

budget 2023 - Phase 1 (Alessandro, Florian)
create a T-crew (treasurer's crew)- Phase 1 (Alessandro, Florian)

F: We want to get in touch with all parties, treasurers and so on.

update the mailing lists (Cédric)
update the wiki (Cédric)
RoP (Florian, Alessandro)

F: I nearly finish with a draft proposal. Being less artists in our meeting, having better rules for voting between the meeting.
M: Thanks for the work

3. Discussions without decisions

3.1 The Board Culture Map: who we are and how we can work efficiently together (Alessandro)

A: Thank you all of you who participated

… Presentation of the result
A; results here: ppeu-bm-culture_map.pdf
M: Thank you for your presentation. It will need a discussion ?
A: We always need to have to discussion. But it's a good tool to know how we work and have better interactions.
Danny: I'm interested by the method. Have you some resources ?
A: “The Culture Map”, by Erin Meyer https://en.wikipedia.org/wiki/Erin_Meyer

3.2 RoP review (Florian, Alessandro) https://cryptpad.fr/pad/#/2/pad/view/r2ytdrHtUp7prgnY5w9KKuZfnVguPHiRaHEG6XNOqyw/

4. AOB

Meeting closed at: 20:00 CEST
Next meeting: June 5th, 18:30 CEST